Front Desk Officer NGO Jobs – EngenderHealth

Job Title:     Front Desk Officer
Organisation: EngenderHealth
Project Name: Fistula Care
Plus-Uganda
Duty Station: Kampala, Uganda
Reports to: Senior Finance
and Operations Officer
About US:
EngenderHealth is a leading global women’s health organization
committed to ensuring that every pregnancy is planned, every child is wanted,
and every mother has the best chance at survival. In 20 countries around the
world, we train health care professionals and partner with governments and
communities to make high-quality family planning and sexual and reproductive
health services available—today and for generations to come.
Job Summary: The Front Desk
Officer will be in charge of the front office desk/reception and manage both
external and internal communications while aware of promoting the image of the
organization at all times. He/she will provide support to the procurement
function at the country office. He/she will directly report to the Senior
Finance and Operations Officer.
Key Duties and
Responsibilities:  
  • Manage the front office desk/reception,
    including attending to the telephones, guest relations and communications.
  • Support office administration to include
    general office management, ensuring proper functioning of all office
    support systems i.e. photocopier, fax machine, telephone, generator etc.
  • Coordinate and facilitate information flow
    and follow up with programs, administration and finance for logistics
    mainly to do with hotel & flight bookings, airport transportation for
    CO visitors and consultants’ logistics.
  • Prepare and dispatch communication,
    materials to respective stakeholders, institutions and organizations.
  • Support collation of travel plans on a
    monthly basis from all staff and support accordingly.
  • Provide support to program workshops and
    events and liaise with staff and admin department and ensure that all the
    logistics such as venue, invitation, funds, transport etc are prepared
    efficiently . Book accommodation for program staff where required
  • Support the program team in implementation
    of activities which may include communication to stakeholders and
    participants; arrange training /supervision materials;
    schedule/confirm  meetings etc
  • Support the Finance department in
    preparation of payment vouchers as and when delegated by the Senior
    Finance and Operations Officer.
  • Manage petty cash for the Country Office.
  • Support procurement at the country office
    ensuring compliance to the organization’s SOPs and donor regulations,
    including timely procurements and payments to service providers. Also to
    take charge of collation of procurement plans from program staff on a
    monthly basis to inform planning.
  • Support branding for both the office and
    staff, ensuring compliance to existing SOPs.
  • Monitor performance of the security
    personnel deployed at the premises, and regularly patrol the compound,
    fences, recording and reporting any unusual event noticed.
  • Review and analyze vehicle log sheets for
    hire vehicles and fuel analysis for project vehicles to ensure the right
    amount is paid to the vendors.
  • Supervise Office Drivers and the Office
    Assistant in performing their duties as to keep both office premises and
    vehicles clean, tidy and conducive to working.
  • Ensure that all project assets and
    equipment are engraved and updated in asset register.
  • Perform any other responsibilities
    assigned by the supervisor



Qualifications, Skills and
Experience:
  • The Front Desk Officer should preferably
    hold a Bachelor’s degree in office management, communications, public
    relations or related field
  • Three to four years’ experience preferably
    in a not for profit environment.
  • Demonstrated ability to work independently
  • Well conversant with the Microsoft office
    suite.
  • Written and spoken fluency in English.
  • Excellent interpersonal and communication
    skills.
  • Good personality and ability to handle
    multiple tasks.
How to Apply:
All interested job applicants should visit our website’s career page at
the web link below to submit your details online.
Deadline: 6th April 2018
For more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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