Fresher Senior Finance and Administration Officer UNHCR Project Vacancies – Humanitarian Initiative Just Relief Aid (HIJRA)

Organisation: Humanitarian Initiative Just Relief Aid
(HIJRA)
Funding Source: UNHCR
Duty Station: Uganda
Reports to: Field Program Coordinator
About US:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international African
humanitarian and development organization that positively contributes towards
improving the living standards and conditions of those adversely affected by
disasters and conflict in the Horn, East & Central Africa by implementing
WASH, Health, Education, Livelihoods, Community service & development and
Protection programs in the region for a period of more than 20 years.
About UNHCR Project:
HIJRA with funding from the UNHCR in Uganda is implementing a
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
Job Summary: The Senior
Finance and Administration Officer establishes and maintains efficient
administrative systems and procedures as well as control mechanisms to support
the smooth running of the operations and ensures compliance with HIJRA/UNHCR
administrative and financial rules and procedures. The incumbent manages the
day to day financial and administrative resources of the office; conducts
regular checks of the internal controls, leads the preparation of the monthly
accounts closure of the operation, proposes the administrative budgets of the
office, ensuring that disbursements are in accordance with the administrative
budget and HIJRA/UNHCR’s Financial Rules
Key Duties and
Responsibilities:  
Partner/ Grant:
  • Maintain the accounts of the partners
    (Sub-grants) by keeping an updated file on the disbursements and the
    expenditures incurred and qualified by HIJRA at any given time and
    reviewing and filing the qualified expenditures from the partners.
  • Ensure that all the money received is
    accurately recorded in the source document in readiness to posting on a
    daily basis.
  • Maintain electronic and hard copy filing
    system and retrieve documents from filing system when required
Financial Management (Bank and Cash):
  • Post payments into the online banking and
    remit them to the Payee upon authorization
  • Receive documents from the field and
    confirm accuracy with the attached document checklist
  • Accurately and timely prepare the payment
    vouchers and attach the necessary documents before submitting them to the
    supervisor for review based on the lead time as agreed.
  • Update the cash book in the MS Excel and
    compare the balances on a weekly basis and ensure that there is a
    completed month end report submission with the accurate balances obtained
    in the system.
  • Carry out weekly comprehensive checks to
    ensure that the accountability documents from the various departments are
    received within seven days and the supporting documents are in line with
    the set policies and procedures ensuring these are attached to relevant
    off and online systems before submission for approval.
  • Tasked with the preparation and submission
    of Bank reconciliation every 5th of the month for review of the Head of
    Finance and Administration as part of the month end submissions.
  • Ensure the payroll statutory payments have
    been made to the relevant authorities within the stipulated time.
Cash Flow Management:
  • Management of petty cash and reporting on
    balances on monthly basis. Ensure Monthly cash count and sign off is
    maintained.
  • Ensure top up is done according the work
    plan and scheduled as such with replenishment done timely.
Administration/ Logistics (Assets):
  • Coordinate maintenance of office equipment
    and security details within the office. In liaison with the Head of
    Finance and Administration and ensure maintenance of a schedule for
    approval for regular and routine maintenance, with timely requests made as
    per schedule.
  • Management of the inventory and asset
    register and submission of the related reports at the end of each month.
  • Any other duties assigned by the
    supervisor



Qualifications, Skills and Experience: 
  • The ideal candidate for the HIJRA Senior
    Finance and Administration Officer vacancy must hold a Bachelor of
    Commerce (BCOM) degree with a major in Accounting or Finance or any
    related accounting/finance degree
  • Certified Public Accountant Part 2 (CPA 2)
    or its equivalent
  • Two years’ experience in Finance ,
    Procurement and Logistics in a busy INGO
  • Experience in the use of computer
    applications; clear understanding on the usage of Navigation (ERP)
    Software, and other financial software systems
  • Demonstrated experience managing donor
    funds and ensuring compliance with donor requirements;
  • Understanding of risks and related
    relevant controls primarily in the overall grant cycle including program,
    financial and procurement cycles
  • Supervisory skills.
  • Good communication skills
  • Ability to analyses, interpret and present
    monthly reports and maintain accurate records/ chronological filling for
    retrieval/ reference.
  • Ability to work as part of the team
  • Highly flexible and reliable with a sense
    of priority and self-awareness
  • High levels of confidentiality and
    accountability.
How to Apply:
All suitably qualified and interested candidates should send an
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
Application should be addressed to the:
Country Program Manager,
Humanitarian Initiative Just Relief Aid (HIJRA),
P.O. Box 37703, Kampala, Uganda.
Email to: [email protected] The subject line should
read: “Senior Finance and Administration Officer.”
Deadline: 27th March 2018
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