Fresher Procurement Assistant NGO Jobs – InterAid Uganda Limited (IAU)

Job Title:        Procurement Assistant
Organization: InterAid
Uganda Limited (IAU)
Duty Station: Kampala,
Uganda
Reports to: Procurement
Officer
About US:
InterAid Uganda Limited (IAU)
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights Protection,
Education, Livelihood & Food Security, Health (HIV&AIDS; Malaria;
Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH),
Environment and Disaster Management and good Management and Governance systems.
Job Summary: The Procurement
Assistant will provide support in the day to day activities of the procurement
Unit to ensure efficiency and effectiveness.
Key Duties and Responsibilities:
Stakeholder Management:
        
Build
and maintain good supplier relationship.
        
Follow
up Supplier payments
        
Enforcement
of Procurement procedures on Internal Customers
        
Verify
Proforma Invoice figures and authorized signatories and coordinate with
Internal Customers
        
Ensure
customer satisfaction internally and externally through ensuring effective and
efficient procurement processes.
        
Receive
and summarize quotations from suppliers.
        
Verify
deliveries with the user department and stores
Procurement process and Disposal
Management:
        
Procurement
of Goods And Services
        
Summarise
quotations from suppliers and attach relevant documents
        
Ensure
implementation of procurement policies and procedures to ensure the
standardisation and transparency of the procurement function 
Procurement Reporting:
        
Implement
procurement policies, procedures, and action plans across the organization.
        
Maintains
records on purchase requisitions made
        
Prepare
monthly and quarterly procurement reports and submit to the Procurement Officer
Procurement Administration:
        
Receives,
records and files purchase requisitions
        
Filling
of all procurement documents
Disposal of Assets:
        
Manage
the organisation’s assets that are ready for disposal.
        
Participate
in receiving and opening bids for asset disposals
Tender Process management
        
Receives,
stamps and records’ bids and ensure safety of the bids
        
Organize
pre-bid meetings with interested vendors and user departments to ensure
complete understanding of bid requirements, scope of work, and responsibilities
Risk Management:
        
Continuously
assess risks inherent in the procurement process
        
Continuously
assess risks inherent in the goods and services procured by the Organization
Compliance: Ensure procurement policy compliance.



Qualifications, Skills and Experience:
        
The
ideal candidate for the InterAid Uganda Limited (IAU) Procurement Assistant job
opportunity should preferably hold a
Bachelor’s degree  in Procurement & Supply Chain Management,
Commerce, Business
Administration
or related course from a recognized institution
        
Two years’ experience in a similar role
        
Ability to operate under minimum supervision
        
Must be able to work extra hours
        
Interpersonal skills
        
Excellent communication skills
        
High integrity
        
Customer care Skills
        
Good analytical skills
        
Computer literate
        
Negotiation skills
        
Good team player
How to Apply:
All suitably qualified and
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both recruitment@interaiduganda.org and iaurecruitment@interaiduganda.org
addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala
Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
For more of the latest jobs,
please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Leave a Reply

Your email address will not be published. Required fields are marked *