Job Title: Procurement Assistant
Organization: InterAid
Uganda Limited (IAU)
Uganda Limited (IAU)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Procurement
Officer
Officer
About US:
InterAid Uganda Limited (IAU)
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights Protection,
Education, Livelihood & Food Security, Health (HIV&AIDS; Malaria;
Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH),
Environment and Disaster Management and good Management and Governance systems.
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights Protection,
Education, Livelihood & Food Security, Health (HIV&AIDS; Malaria;
Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH),
Environment and Disaster Management and good Management and Governance systems.
Job Summary: The Procurement
Assistant will provide support in the day to day activities of the procurement
Unit to ensure efficiency and effectiveness.
Assistant will provide support in the day to day activities of the procurement
Unit to ensure efficiency and effectiveness.
Key Duties and Responsibilities:
Stakeholder Management:
•
Build
and maintain good supplier relationship.
Build
and maintain good supplier relationship.
•
Follow
up Supplier payments
Follow
up Supplier payments
•
Enforcement
of Procurement procedures on Internal Customers
Enforcement
of Procurement procedures on Internal Customers
•
Verify
Proforma Invoice figures and authorized signatories and coordinate with
Internal Customers
Verify
Proforma Invoice figures and authorized signatories and coordinate with
Internal Customers
•
Ensure
customer satisfaction internally and externally through ensuring effective and
efficient procurement processes.
Ensure
customer satisfaction internally and externally through ensuring effective and
efficient procurement processes.
•
Receive
and summarize quotations from suppliers.
Receive
and summarize quotations from suppliers.
•
Verify
deliveries with the user department and stores
Verify
deliveries with the user department and stores
Procurement process and Disposal
Management:
Management:
•
Procurement
of Goods And Services
Procurement
of Goods And Services
•
Summarise
quotations from suppliers and attach relevant documents
Summarise
quotations from suppliers and attach relevant documents
•
Ensure
implementation of procurement policies and procedures to ensure the
standardisation and transparency of the procurement function
Ensure
implementation of procurement policies and procedures to ensure the
standardisation and transparency of the procurement function
Procurement Reporting:
•
Implement
procurement policies, procedures, and action plans across the organization.
Implement
procurement policies, procedures, and action plans across the organization.
•
Maintains
records on purchase requisitions made
Maintains
records on purchase requisitions made
•
Prepare
monthly and quarterly procurement reports and submit to the Procurement Officer
Prepare
monthly and quarterly procurement reports and submit to the Procurement Officer
Procurement Administration:
•
Receives,
records and files purchase requisitions
Receives,
records and files purchase requisitions
•
Filling
of all procurement documents
Filling
of all procurement documents
Disposal of Assets:
•
Manage
the organisation’s assets that are ready for disposal.
Manage
the organisation’s assets that are ready for disposal.
•
Participate
in receiving and opening bids for asset disposals
Participate
in receiving and opening bids for asset disposals
Tender Process management
•
Receives,
stamps and records’ bids and ensure safety of the bids
Receives,
stamps and records’ bids and ensure safety of the bids
•
Organize
pre-bid meetings with interested vendors and user departments to ensure
complete understanding of bid requirements, scope of work, and responsibilities
Organize
pre-bid meetings with interested vendors and user departments to ensure
complete understanding of bid requirements, scope of work, and responsibilities
Risk Management:
•
Continuously
assess risks inherent in the procurement process
Continuously
assess risks inherent in the procurement process
•
Continuously
assess risks inherent in the goods and services procured by the Organization
Continuously
assess risks inherent in the goods and services procured by the Organization
Compliance: Ensure procurement policy compliance.
Qualifications, Skills and Experience:
•
The
ideal candidate for the InterAid Uganda Limited (IAU) Procurement Assistant job
opportunity should preferably hold a Bachelor’s degree in Procurement & Supply Chain Management,
Commerce, Business Administration
or related course from a recognized institution
The
ideal candidate for the InterAid Uganda Limited (IAU) Procurement Assistant job
opportunity should preferably hold a Bachelor’s degree in Procurement & Supply Chain Management,
Commerce, Business Administration
or related course from a recognized institution
•
Two years’ experience in a similar role
Two years’ experience in a similar role
•
Ability to operate under minimum supervision
Ability to operate under minimum supervision
•
Must be able to work extra hours
Must be able to work extra hours
•
Interpersonal skills
Interpersonal skills
•
Excellent communication skills
Excellent communication skills
•
High integrity
High integrity
•
Customer care Skills
Customer care Skills
•
Good analytical skills
Good analytical skills
•
Computer literate
Computer literate
•
Negotiation skills
Negotiation skills
•
Good team player
Good team player
How to Apply:
All suitably qualified and
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala
Anjagala Road,
Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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