Fresher Officer III-N, Commodities Accountability Reporting Non-profit Job Placements – World Vision International

Organisation: World Vision International
Duty Station:  Uganda
Reports to: Senior FAIRO & Commodity Officer
About US:
World Vision Uganda is a Christian Relief, Development and Advocacy
Non-Government Organization dedicated to working with children, families and
communities to overcome poverty and injustice. We currently work in over 41
districts in Uganda. World Vision is committed to the protection of children and
we will not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible.
“Our Vision for every child, Life in all its fullness. Our prayer for every
Heart, the will to make it so.”
Job Summary: The Officer
III-N, Commodities Accountability Reporting is responsible for leading
field-based IT operations pertaining to the Last Mile Mobile Solutions
technology (whenever applicable) and Commodity Tracking System. This includes
provision of technical support to commodity distribution field staff during
field registrations/distributions, in addition to running the LMMS web
application to help staff set up new distribution projects, run commodity
shipment using LMMS/CTS, and assist in consolidating and generating LMMS/CTS
reports including shipment and loss claim registers and loss files. This
position will also require delivering systems maintenance, testing new software
development for field deployment, soliciting client user requirements, and
assisting with new/upgraded system installations. The holder of the position
should communicate World Vision’s Christian ethos and demonstrate a quality of
spiritual life that is an example to others.
Key Duties and
Responsibilities:  
LMMS System operation:
  • Oversees wireless connectivity issues
    between mobile devices, routers and roaming servers in field operations,
    troubleshooting where necessary.
  • Ensures correct functioning of LMMS in
    beneficiary registration, enrollment, household updates and commodity
    distribution activities. Troubleshoots technical problems as they arise
    (including forcing the movement of filed data to permanent data
    repositories).
  • Ensure backups of field data collection
    and ensures safety of data collected in field operations by password
    control to databases and encryption of laptop data where required.
  • Help administer LMMS system users within
    the project in coordination with the commodity officer / manager.
  • Serve as technical point of
    contact/support for Food Monitors and reports back to the core system
    delivery team on state of field deployments.
  • Work with software developers and software
    partners in new systems development.
  • Install LMMS in roaming servers, mobile
    devices and perform system data updates as required for field use.
  • Report technical failures, help to
    replicate problems and lead field installations with system upgrades/new
    releases.
  • Document technical shortfalls within the
    existing mobile product offering and with new version releases
  • Prepare LMMS reports and forward them to
    relevant departments within WVK and LMMS Global IT.
Consolidation
and Reviewing of Monthly Reports: (CTS)
  • Assist consolidation of monthly commodity
    reports from the field into the CTS database in order to produce major
    reports (CSS, CSR, RSR, LSR) to donors and other stakeholders.
  • Ensure timely submission of the
    replication and backups which include field reports, warehouse reports etc
    by 5th of every month for timely consolidation at the NO.
  • Updating FGDB project progress reports
  • Liaise with CO’s to ensure timely
    submission of beneficiary lists and backups by 10th of every month,
  • Maintain a neat, organized and
    chronological filing system, ensuring that hard copies of the recommended
    reports are available and easy to access at any required time.
  • Update the shipment registers and shipment
    receipt summaries to make sure that the soft copy and files are up to date
    for easy accessibility on monthly basis.
  • Update the Loss claim registers and loss
    files to make sure that the soft copy and the files are up to date for
    easy accessibility on monthly basis.
  • Make frequent visits to the field
    locations to assist in CTS documentation and accountability.
  • Collect all the receipts and dispatch
    summary, truck inspection reports, loss reports, physical inventory,
    warehouse inspection report, distribution summaries and distribution
    center visit reports.
  • Responsible to verify physical inventory
    for all the warehouses to ensure that the commodity book balances match
    the actual stock in the warehouses and explanations provided for any
    variances.
  • Review invoices and other Cooperating
    Partner reports
Coordination and collaboration
  • Works closely with the field monitors and
    Commodity officers/field Coordinators on all LMMS/CTS issues.
  • Work closely with the global LMMS Support
    personnel in all aspects of the technology readiness and rollout, in
    addition to providing feedback to, and receiving technical instructions
    from, the LMMS Field based System Support and Developer Officers on IT
    upgrades, maintenance and new developments
  • Administration of LMMS asset control
    procedures.
  • Participate in a forum of IT support staff
    for LMMS/CTS for sharing common experiences and troubleshooting technical
    challenges.
Capacity development
  • Leads capacity development with field
    staff to ensure adequate LMMS/CTS coverage.
  • Work closely with the Senior FAIRO to
    supervise and provide training for all other PRRO staff especially
Other Roles
  • Represent the NO in food assistance forums
    as advised by NO management
  • Upon receipt of the Food log from OPM,
    formats it generate beneficiary distribution lists
  • Prints the beneficiary distribution lists
    and shares with the Field Coordinator/ Monitors prior to the day of
    distribution.
  • Perform any other duties as required by
    the Commodity Officer or his/her designee



Qualifications, Skills and Experience:
  • The ideal candidate for the World Vision Officer
    III-N, Commodities Accountability Reporting job opportunity should hold a
    Bachelor’s Degree in Computer Science or IT or any other related course
    from a recognized University.
  • Solid background in the Window Operating
    System – XP in particular. Comfortable invoking, stopping or restarting
    System Services, installing and uninstalling software, creating user
    groups and setting up user privileges.
  • Solid networking skills – able to set up,
    securing and administer wireless ad-hoc peer-to-peer networks. Ability to
    isolate and troubleshoot network connectivity difficulties accordingly and
    through running IP configuration tools, resetting wireless connections.
    Understands TCP/IP protocol.
  • Knowledgeable of Relational Database
    Management Systems – exposure to MySQL highly desirable, including the use
    of database management tools (such as MySQL Query Browser and
    Administrator).
  • Ability to troubleshoot IT problems – both
    hardware and identify software failings. Aware of how to log, track and
    systematically troubleshoot IT problems.
  • Very comfortable supporting end-users.
  • Prior experience with WV CTS system and or
    UN WFP Compass system is an added advantage.
  • Knowledge of WV, WFP and USAID regulations
    pertaining to relief food commodities tracking accounting and reporting.
  • Excellent written and oral communication
    skills
  • Conversant in English
  • Must have strong analytical, problem
    solving and organizational skills with an attention to details.
  • Requires the ability to effectively
    present concepts to lay users in various settings and by various means
    (verbal and written).
  • Excellent communication skills to interact
    with all levels of staff and management.
  • Ability to work effectively with a diverse
    team.
  • Requires the ability to work under
    pressure and on multiple tasks.
  • Must have a service orientation.
How to Apply:
All suitably qualified candidates are encouraged to apply online by
visiting World Vision International’s e-recruitment jobs portal at the web link
below.
Please follow instructions on How to Create Account and Profile at
World Vision’s e-recruitment portal.  Qualified female candidates are
particularly encouraged to apply.
Deadline: 21st March 2018
For more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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