Job Title: Logistics Assistant
Organization: InterAid
Uganda Limited (IAU)
Uganda Limited (IAU)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Logistics
Officer
Officer
About US:
InterAid Uganda Limited (IAU)
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of disadvantaged
people living in urban and rural areas in Uganda and in the Great Lakes Region.
InterAid Uganda is focused on its thematic areas of Rights Protection,
Education, Livelihood & Food Security, Health (HIV&AIDS; Malaria;
Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH),
Environment and Disaster Management and good Management and Governance systems.
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of disadvantaged
people living in urban and rural areas in Uganda and in the Great Lakes Region.
InterAid Uganda is focused on its thematic areas of Rights Protection,
Education, Livelihood & Food Security, Health (HIV&AIDS; Malaria;
Maternal and Reproductive Health), Water, Sanitation & Hygiene (WASH),
Environment and Disaster Management and good Management and Governance systems.
Job Summary: The
Logistics Assistant will assist the Logistics Officer in coordinating the
InterAid Uganda’s fleet, Drivers and provide transport services to all staff.
Logistics Assistant will assist the Logistics Officer in coordinating the
InterAid Uganda’s fleet, Drivers and provide transport services to all staff.
Key Duties and Responsibilities:
Transportation Function:
•
Participate
in preparing fleet monthly reports.
Participate
in preparing fleet monthly reports.
•
Prepare
and update vehicle maintenance records and forward to the Logistics Officer for
monitoring and control.
Prepare
and update vehicle maintenance records and forward to the Logistics Officer for
monitoring and control.
•
Preparing
requisitions for completed service for payments to the garages and other
service providers.
Preparing
requisitions for completed service for payments to the garages and other
service providers.
•
Preparing
requisitions for vehicle repairs and maintenance and following up
accountabilities for the same.
Preparing
requisitions for vehicle repairs and maintenance and following up
accountabilities for the same.
Transport Coordination:
•
Supervise
motor drivers and allocate vehicles in accordance with the staff needs
Supervise
motor drivers and allocate vehicles in accordance with the staff needs
•
Control
the parking of vehicles within the stipulated times
Control
the parking of vehicles within the stipulated times
•
Receive
all transport bookings
Receive
all transport bookings
Repair and Maintenance: Support the Logistics Officer in checking
vehicles for servicing requirements, damage and arrange repair or replacement
of vehicles or vehicle parts;
vehicles for servicing requirements, damage and arrange repair or replacement
of vehicles or vehicle parts;
Support to Staff:
•
Support
transport staff to enable them perform their duties effectively.
Support
transport staff to enable them perform their duties effectively.
•
Ensuring
that Drivers are adequately trained and developed for their roles e.g. by
analysing their training needs, organising the delivery of training.
Ensuring
that Drivers are adequately trained and developed for their roles e.g. by
analysing their training needs, organising the delivery of training.
•
In
charge of monitoring and reviewing Drivers performance in particular, ensuring
that transport staff are working effectively to meet
In
charge of monitoring and reviewing Drivers performance in particular, ensuring
that transport staff are working effectively to meet
•
Ensure
that Drivers record vehicle mileage in the log looks provided.
Ensure
that Drivers record vehicle mileage in the log looks provided.
•
Responsible
for ensuring that staff riding have adequate and up to standard safety riding
gears.
Responsible
for ensuring that staff riding have adequate and up to standard safety riding
gears.
•
Compile
vehicle movement, fuel usage and vehicle monthly reports and submit to the
Logistics Officer
Compile
vehicle movement, fuel usage and vehicle monthly reports and submit to the
Logistics Officer
Risk Management: Identify, assess and develop strategies to
mitigate against risks that may happen in the Logistics function
mitigate against risks that may happen in the Logistics function
Compliance: Ensure compliance to policies and
procedures.
procedures.
Qualifications, Skills and Experience:
•
The
ideal candidate for the InterAid Uganda Limited (IAU) Logistics Assistant job
opportunity should preferably hold a Bachelor’s degree in Logistics& Supplies
Management, Fleet Management, Business Administration or any related program.
The
ideal candidate for the InterAid Uganda Limited (IAU) Logistics Assistant job
opportunity should preferably hold a Bachelor’s degree in Logistics& Supplies
Management, Fleet Management, Business Administration or any related program.
•
At least two years of related experience in a
similar role in a busy environment.
At least two years of related experience in a
similar role in a busy environment.
•
Utmost professional integrity
Utmost professional integrity
•
Good record keeping
Good record keeping
•
Good planning and coordination skills
Good planning and coordination skills
•
Driving skills
Driving skills
•
Good working knowledge of MS Word, MS EXCEL, MS
Power point and MS Project
Good working knowledge of MS Word, MS EXCEL, MS
Power point and MS Project
•
Flexibility with commitment to fulfill the job
requirements and demands at all time
Flexibility with commitment to fulfill the job
requirements and demands at all time
How to Apply:
All suitably qualified and
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala
Anjagala Road,
Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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