Fresher Human Resource Administrator Jobs – Sombha Solutions Store

Organization: Sombha
Solutions Store
Duty Station: Kampala,
Reports to: Operations
Manager–Solutions & Projects
About US:
Sombha Solution Store is a
Ugandan-owned technology and communications services provider founded in 2014
and is licensed by Uganda Communications Commission to provider voice and data
services in Uganda. 
Job Summary: The Human
Resource Administrator will be responsible for:
resources tasks.
administrative tasks.
Safety and Environment tasks.
Key Duties and Responsibilities:  
Human Resources (HR) Tasks:
  • Explain and promote established company HR policies and procedures to
  • Prepare, update and recommend human resource
    policies and procedures.
  • Maintain the work structure by updating job
    requirements and job descriptions for all positions.
  • Create forms, templates, and other human resources related documents.
  • Perform recruitment, orientation and exit
  • Enter and update relevant employee information
    in HR databases; keeping both soft and hard copy files well organized and
    accessible to management staff.
  • Support the finance team with payroll functions.
  • Perform timekeeping and timely tracking;
    compiling and submitting all employee monthly full time equivalent (FTE)
    reports to the finance team.
  • Ensure planning, monitoring, and appraisal of
    employee work results through the performance evaluation process.
  • Coach and discipline employees, hear and
    resolve their grievances and counsel them.
  • Prepare staff training plans as required.
  • Ensure HR legal and regulatory compliance.
  • Prepare and submit relevant HR reports to the
    Operations Manager – Enabling Functions as needed.
General administrative tasks:
  • Liaise with the company banks for all required
    information and manage the relationships with
  • Ensure that all company operational compliance
    and regulatory licenses are up to date; managing their renewal where
  • Ensure a clean office environment.
  • Schedule meetings and appointments; internal
    and external.
  • Create agendas and takes meeting notes.
  • Make travel arrangements for managerial staff.
  • Plan company events.
  • Manage office equipment and ensure staff
    responsibility and care for them.
  • Ensure stock of office supplies.
Health Safety and Environment
(HSE) Tasks:
  • Promote good HSE culture in the company by ensuring staff awareness and
  • Support with review, update and maintenance of
    HSE policies and procedures.
  • Organise and ensure staff attendance of
    relevant HSE training programs.
  • Perform and assist in audits, compliance reviews, general risk
    assessments and other safety assessments and ensure recommendations are
  • Ensure HSE legal and regulatory compliance.
  • Maintain a register of appointed HSE committee
    members and support them with secretaria
    l tasks.
  • Manage and maintain the relevant HSE logs and
    documentation in a standard database; ensuring that it is well organized
    and that both soft and hard copies of all documentation are readily
    available to management.
  • Work with external HSE consultants and confirm all billable tasks with
  • Prepare and submit all relevant HSE reports to
    the Operations Manager – Enabling Functions as needed.
Other tasks:
  • Perform other relevant tasks as assigned.

Qualifications, Skills and Experience:
  • The applicant must hold a degree in Human
    Resources, Administration or Secretarial studies.
  • Two years work experience.
  • Excellent written and spoken communication
  • Confident individual with a proactive attitude.
  • High level of professionalism and confidentiality.
  • Excellent organizational, project and time
    management skills.
  • Demonstrated teamwork and customer focused
    service skills.
  • Excellent presentation, training and
    interpersonal skills.
  • Ability to multi-task, prioritize, and manage time effectively.
  • High stress tolerance and problem solving
  • Computer literate especially with internet
    access, Microsoft office and G-Suite applications.
  • Fluency in English language.
  • Desirable:
  • Familiarity with CRM software.
  • Previous HR / Administration / HSE experience.
  • Excellent telephone contact handling skills.
  • Excellent & proven organisational skills.
How to Apply:
All interested candidates can
send in their Applications with detailed updated CVs to: Please
indicate Application for Human Resource Administrator in the subject line.
Deadline: 20th March 2018 by 5:00pm
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