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Fresher Financial & Administrative Assistant Job Opportunities – African Wildlife Foundation (AWF)

Organisation: African Wildlife Foundation (AWF)
Duty Station: Uganda
About US:
The African Wildlife Foundation (AWF), founded in 1961 as the African
Wildlife Leadership Foundation, is an international conservation organization
that focuses on critically important landscapes in Africa. When founded in
1961, the purpose was to train Africans to maintain game reserves
professionally, ensuring an adequate supply of game for hunters on safari.
Later, the mandate evolved to supporting western scientists in studies of
protected animals in their natural habitat. More recently, the focus has been
on developing sustainable systems that benefit both animals and local human
communities.
Job Summary: The Finance
& Administration Assistant will support the National Forestry Authority
project in Uganda which is funded by the U.S. Forest Service (USFS). The
successful candidate will initially report to and work closely with the Country
Director, Uganda with the intention of reporting to the Program Finance &
Administration Assistant in the coming months. The Financial &
Administrative Assistant will also work closely with the AWF HQ Finance team.
Key Duties and
Responsibilities:  
  • Support the supervisor in daily, real-time
    entry of USFS NFA Support Program accounting data in the AWF accounting
    system, and maintain project petty cash and expense trails for timely
    monthly report generation to ensure monthly close deadlines are met.
  • Follow and implement standard operating
    procedures for financially administrating the USFS NFA project under the
    guidance of the supervisor.
  • Organize program logistics such as travel
    arrangements, workshops, and seminars in close coordination with NFA staff
    and the USFS Technical Advisor; develop relationships with local hotels
    and other facilities to ensure the best possible price and venues for
    USFS, NFA, and AWF activities.
  • In liaison with NFA staff, the USFS
    Technical Advisor, the supervisor and the AWF HQ procurement team, support
    management in the negotiation of program procurements, ensuring compliance
    with organizational policies and procedures.
  • Maintain vendor records, ensure proper
    delivery of goods and services, and negotiate favorable terms and
    conditions for the program; follow up on invoices for payment with vendors
    for the timely monthly close of payments.
  • Receive and process NFA staff travel
    advances in consultation with the AWF Country Director and the USFS
    Technical Advisor.
  • Review NFA staff travel advance reports
    before input into the AWF accounting system.
  • Immediately and confidentially notify the
    supervisor of any financial, procurement and/or other administrative
    irregularity noticed or have suspicion of noticing in the course of
    discharging their duties.
  • Provide information and appropriate
    contacts in relation to general inquiries about AWF’s operations; process
    queries that are beyond the capability of the Office Assistant and assist
    in arranging meetings within office premises.
  • Provide support for day-to-day front
    office management.
  • Any other relevant duties assigned by
    supervisor.



Qualifications, Skills and
Experience:
  • The applicant for the African Wildlife
    Foundation (AWF) Finance & Administration Assistant job placement must
    also hold a Bachelor’s Degree in Finance, Business Administration,
    Accounting or related.
  • Bookkeeping qualification, CPA
    qualification preferred.
  • One to two years of working experience in
    areas of accounting and office administration (logistics and procurement).
  • Proficiency in the use of computer programs,
    especially MS Excel and MS Word and Accounting databases.
  • Familiarization with government
    regulations (Income tax, VAT and duty requirements).
  • Prior experience in USAID programs an
    added advantage.
  • Proactive nature of problem-solving.
  • Self-driven with high attention to detail
    and ability to meet strict deadlines.
  • Ability to manage multiple tasks and
    prioritization, with high organizational aptitude and coordinating
    ability.
  • Ability to assess and react appropriately
    to changing circumstances.
  • Excellent verbal and written communication
    skills.
  • Excellent interpersonal skills and ability
    to work as part of a team in a multicultural environment.
  • Ability to take the initiative and to work
    independently with minimal supervision.
  • Willingness to travel, sometimes to remote
    areas.
  • Must be flexible, culturally sensitive,
    and exude a “team” attitude.
  • Strong interest in and understanding of
    conservation.
  • Commitment to AWF and its mission.
How to Apply:
All candidates who so wish to join the African Wildlife Foundation
(AWF) in the aforementioned capacity should Apply Online uploading a cover
letter and updated resume at the web link below.
Deadline: 30th March, 2018
For more of the latest jobs, please visit http://www.theugandanjobline.com or
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