Job Title: Finance Manager
Organization: InterAid
Uganda Limited (IAU)
Uganda Limited (IAU)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Executive
Director
Director
About US:
InterAid Uganda Limited (IAU)
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene
(WASH), Environment and Disaster Management and good Management and Governance
systems.
is a non-governmental humanitarian national organization established in 1988,
and duly registered with the NGO Board and NGO Forum. IAU is actively involved
in programs geared towards the protection and improvement of lives of
disadvantaged people living in urban and rural areas in Uganda and in the Great
Lakes Region. InterAid Uganda is focused on its thematic areas of Rights
Protection, Education, Livelihood & Food Security, Health (HIV&AIDS;
Malaria; Maternal and Reproductive Health), Water, Sanitation & Hygiene
(WASH), Environment and Disaster Management and good Management and Governance
systems.
Job Summary: The Finance
Manager will mainly develop, review and monitor the implementation of financial
systems and procedures that conforms to professional standards and
organizational guidelines.
Manager will mainly develop, review and monitor the implementation of financial
systems and procedures that conforms to professional standards and
organizational guidelines.
Key Duties and Responsibilities:
Strategic Direction:
•
Develop
systems and tools to ensure compliance with organisation directives, policies,
guidelines, processes, regulations and legislative and statutory requirements.
Develop
systems and tools to ensure compliance with organisation directives, policies,
guidelines, processes, regulations and legislative and statutory requirements.
•
Provide
financial support services to the project through performance of professional
accounting.
Provide
financial support services to the project through performance of professional
accounting.
Stakeholder Management
•
Manage
and maintain good donor relationship.
Manage
and maintain good donor relationship.
•
Customer
satisfaction internally and externally through ensuring effective and efficient
finance processes.
Customer
satisfaction internally and externally through ensuring effective and efficient
finance processes.
•
Respect
all memorandum of Understanding and agreements with funders/donors
requirements.
Respect
all memorandum of Understanding and agreements with funders/donors
requirements.
Process Management:
•
Ensure a
robust system is in place to identify and comply with all reporting
requirements
Ensure a
robust system is in place to identify and comply with all reporting
requirements
•
Ensure
that monthly accounts for the project are provided.
Ensure
that monthly accounts for the project are provided.
•
Ensure
that all donor and other financial reports are prepared on a timely basis and
in accordance to the stipulated financial formats
Ensure
that all donor and other financial reports are prepared on a timely basis and
in accordance to the stipulated financial formats
•
Oversee
the preparation of annual and supplementary budgets.
Oversee
the preparation of annual and supplementary budgets.
•
Ensure
that all proposal budgets, costed work plans and budget amendments are accurate
and complete prior to submitting to the donor
Ensure
that all proposal budgets, costed work plans and budget amendments are accurate
and complete prior to submitting to the donor
•
Work
closely with program staff and accountants to review monthly financial reports
prepared for comparison against Costed Work Plans
Work
closely with program staff and accountants to review monthly financial reports
prepared for comparison against Costed Work Plans
•
Review
finance policies and procedures regularly to ensure they remain appropriate and
in line with the organization’s requirements, and the laws and regulations of
the Government of Uganda
Review
finance policies and procedures regularly to ensure they remain appropriate and
in line with the organization’s requirements, and the laws and regulations of
the Government of Uganda
•
Maintain
an up to date and clear finance manual and ensure that all relevant staff have
a copy
Maintain
an up to date and clear finance manual and ensure that all relevant staff have
a copy
•
Provide
support to the Executive Director on routine administrative and operational
tasks.
Provide
support to the Executive Director on routine administrative and operational
tasks.
Support to Staff & Other
Managers
Managers
•
Guide
the Executive Director on financial matters.
Guide
the Executive Director on financial matters.
•
Ensure
appropriate finance input and support is provided to programme staff (for
projects) during the preparation of
their budgets and costed work plans
Ensure
appropriate finance input and support is provided to programme staff (for
projects) during the preparation of
their budgets and costed work plans
•
Undertake
the supervision of all Administrative and Support Staff in the section
Undertake
the supervision of all Administrative and Support Staff in the section
•
Mentor
and coach staff in the Accounts department as per job requirements.
Mentor
and coach staff in the Accounts department as per job requirements.
•
Conduct
training needs analysis for staff in the Accounts department and recommend relevant training
Conduct
training needs analysis for staff in the Accounts department and recommend relevant training
•
Contribute
actively to Senior Management Team (SMT) meetings and take ownership of all SMT
decisions, rolling them out in the Accounts department as required
Contribute
actively to Senior Management Team (SMT) meetings and take ownership of all SMT
decisions, rolling them out in the Accounts department as required
•
Liaise
with senior management to discuss potential areas of concern relating to
finance processes and procedures
Liaise
with senior management to discuss potential areas of concern relating to
finance processes and procedures
•
Represent
the department in management meetings and any other appropriate committees.
Represent
the department in management meetings and any other appropriate committees.
Departmental Administration
•
Provide
direction and guidance to all Accounts staff by clearly identifying key roles
and responsibilities, setting individual target and objectives and providing
constructive performance feedback on a timely basis
Provide
direction and guidance to all Accounts staff by clearly identifying key roles
and responsibilities, setting individual target and objectives and providing
constructive performance feedback on a timely basis
•
Ensure
that appropriate accounting procedures are in place, are understood and are
complied with by all Accounts staff
Ensure
that appropriate accounting procedures are in place, are understood and are
complied with by all Accounts staff
•
Support
in developing, monitoring and implementation of the budget in line with IAU
expectation (cost effectiveness)
Support
in developing, monitoring and implementation of the budget in line with IAU
expectation (cost effectiveness)
Audit Preparation and Findings
•
Confirm
readiness for audit through evaluation of controls and confirmation of
availability of adequate supporting documents
Confirm
readiness for audit through evaluation of controls and confirmation of
availability of adequate supporting documents
•
Work
closely with external Auditors to ensure that all information is provided to
them on a timely basis and to resolve any potential issues so as to minimize
any negative findings
Work
closely with external Auditors to ensure that all information is provided to
them on a timely basis and to resolve any potential issues so as to minimize
any negative findings
•
Implement
appropriate steps to address and correct the conditions that give rise to any
negative findings
Implement
appropriate steps to address and correct the conditions that give rise to any
negative findings
Risk Management:
•
Continuously
assess risks inherent to the Accounts section
Continuously
assess risks inherent to the Accounts section
•
Develop
mitigation measures to curb the risk inherent in the accounting process.
Develop
mitigation measures to curb the risk inherent in the accounting process.
•
Review
the effectiveness of the mitigation measures on a continuous basis
Review
the effectiveness of the mitigation measures on a continuous basis
Compliance
•
Implement
appropriate financial and internal review procedures to monitor compliance with
all relevant donor regulations and take appropriate action where necessary to
ensure that non-compliance is rectified swiftly
Implement
appropriate financial and internal review procedures to monitor compliance with
all relevant donor regulations and take appropriate action where necessary to
ensure that non-compliance is rectified swiftly
•
Oversee
the timely compilation of statutory returns in line with the applicable laws
Oversee
the timely compilation of statutory returns in line with the applicable laws
•
Carry
out all necessary actions to ensure that the IAU meets its financial,
contractual and legal obligations.
Carry
out all necessary actions to ensure that the IAU meets its financial,
contractual and legal obligations.
Qualifications, Skills and Experience:
•
The
ideal candidate for the InterAid Uganda Limited (IAU) Finance Manager job
opportunity should preferably hold a Bachelor’s degree in Commerce, Accounting,
Finance or a related field with a bias in accounting from a recognized
institution
The
ideal candidate for the InterAid Uganda Limited (IAU) Finance Manager job
opportunity should preferably hold a Bachelor’s degree in Commerce, Accounting,
Finance or a related field with a bias in accounting from a recognized
institution
•
Recognized professional accounting qualification
(ACCA & OR CPA)
Recognized professional accounting qualification
(ACCA & OR CPA)
•
Master’s Degree in Business Administration or Finance and Accounting may be added advantage
Master’s Degree in Business Administration or Finance and Accounting may be added advantage
•
At least seven years pf work experience in Finance,
at least 4 of which at a Manager level in a related area, preferably in an NGO
environment and with knowledge and experience in NGO operations
At least seven years pf work experience in Finance,
at least 4 of which at a Manager level in a related area, preferably in an NGO
environment and with knowledge and experience in NGO operations
•
Well-developed skills in setting priorities,
coordinating tasks and a pro-active approach to work
Well-developed skills in setting priorities,
coordinating tasks and a pro-active approach to work
•
Excellent organizational and management skills. Very
well organized and structured work style
Excellent organizational and management skills. Very
well organized and structured work style
•
Professional demeanour and ability to communicate
with a wide range of colleagues
Professional demeanour and ability to communicate
with a wide range of colleagues
•
Strong people management and communication skills
Strong people management and communication skills
•
Strong leadership skills
Strong leadership skills
•
Demonstrated analytical Skills
Demonstrated analytical Skills
•
Teamwork
Teamwork
•
Good knowledge of Microsoft office applications
Good knowledge of Microsoft office applications
How to Apply:
All suitably qualified and
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
interested candidates should send their cover letters, updated CVs and photo
copies of their professional qualifications including three referees via E-mail
to both [email protected] and [email protected]
addressed to:
The Executive Director,
InterAid Uganda,
Plot 1102 Block 8, Kabala
Anjagala Road,
Anjagala Road,
P.O. Box 737 Kampala, Uganda.
Deadline: 14th March 2018 by 5:00 PM
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