Entry Level Grants and Compliance Officer US Non-profit Jobs – Catholic Relief Services (CRS)

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Organisation: Catholic Relief Services (CRS)
Duty Station: Kampala, Uganda
Reports to: Senior Grants and Compliance Officer
About US:
Catholic Relief Services (CRS) carries out the commitment of the
Bishops of the United States to assist the poor and vulnerable overseas. Our
Catholic identity is at the heart of our mission and operations. We welcome as
a part of our staff and as partners people of all faiths and secular traditions
who share our values and our commitment to serving those in need. CRS is an
international non-governmental organization (NGO) supporting relief and
development work in over 93 countries around the world. CRS programs assist
persons on the basis of need, regardless of creed, ethnicity or nationality.
CRS has worked in Uganda since 1965, initially providing emergency assistance
to Sudanese refugees living in the north. Over the years, CRS has expanded its
programming to also address development needs in western, central and eastern
Uganda. CRS’ projects in Uganda currently include agricultural livelihoods,
health and social services and emergency response and recovery. CRS implements
its programs through partnerships with local organizations, including the
Catholic Church, other faith-based organizations and community entities for
maximum impact and sustainability.
Job Summary: The Grants and
Compliance Officer will help coordinate and contribute to the implementation of
the SOCY project finance policies and procedures in compliance with CRS’
established accounting standards, Generally Accepted Accounting Principles
(GAAP), donors’ rules and regulations, and legal requirements to support
high-quality programs serving the poor and vulnerable. You will efficiently
perform accounting services through documenting the project/grant financial
transactions by compiling, analyzing, and verifying account information,
preparing account entries, and delivering financial reporting services
throughout the project/grant life cycle.
Key Duties and
Responsibilities:  
General Administration
  • Set and monitor sound accounting and
    financial reporting procedures for the SOCY project subrecipients and
    partners following established standards. Ensure setup and maintenance of
    all data required for processing financial transactions for SOCY project
    accounts in SunSystems financial accounting package.
  • Review and validate supporting
    documentation before processing of financial transactions to ensure all
    required documents are accurate and complete and authorizations are in
    place.
  • Record financial transactions following
    appropriate authorizations. Review and analyze various accounts to detect
    irregularities. Advise on corrective actions and prepare correcting
    entries and adjustments, as necessary.
  • Assess, evaluate and monitor subrecipient
    financial management processes in accordance with policy and strengthen
    capacity of partner in financial accounting and transactions.
  • Monitor disbursement/receipt schedules,
    alert relevant SOCY project staff of due payments/liquidations, and
    maintain appropriate communication and follow-up to facilitate timeliness
    of financial resource management and compliance with set deadlines.
  • Prepare various periodic and ad hoc
    financial reports and perform variance analysis to assist project/grant
    staff with decision-making. Assist with budget maintenance for proper
    management of financial resources.
  • Provide information to project/grant
    staff, subrecipients, and partners on financial accounting policies and
    procedural compliance issues and deliver training and other capacity
    building activities.
  • Perform assigned treasury project/grant
    (cash payment/receipt, cash forecast, etc.) duties, as long as segregation
    of duties is ensured.
  • Monitor disbursement/receipt schedules,
    alert relevant SOCY project staff of due payments/liquidations, and maintain
    appropriate communication and follow-up to facilitate
  • timeliness of financial resource
    management and compliance with set deadlines. Perform assigned treasury
    project/grant (cash payment/receipt, cash forecast, etc.) duties, as long
    as segregation of duties is ensured
Reporting:
  • Set and monitor sound accounting and
    financial reporting procedures for SOCY project subrecipients and partners
    following established standards. Ensure setup and maintenance of all data
    required for processing financial transactions for SOCY project accounts
    in Sun Systems financial accounting package.
  • Prepare various periodic and ad hoc
    financial reports and perform variance analysis to assist project/grant
    staff with decision-making. Assist with budget maintenance for proper management
    of financial resources.
Analysis and Documentation:
  • Review and validate supporting
    documentation before processing of financial transactions to ensure all
    required documents are accurate and complete and authorizations are in
    place.
  • Record financial transactions following
    appropriate authorizations. Review and analyze various accounts to detect
    irregularities. Advise on corrective actions and prepare correcting
    entries and adjustments, as necessary.
Compliance
  • Assess, evaluate and monitor subrecipient
    financial management processes in accordance with policy and strengthen
    capacity of partner in financial accounting and transactions.
  • Monitor disbursement/receipt schedules,
    alert relevant SOCY project staff of due payments/liquidations, and
    maintain appropriate communication and follow-up to facilitate timeliness
    of financial resource management and compliance with set deadlines.
  • Provide information to project/grant
    staff, subrecipients, and partners on financial accounting policies and
    procedural compliance issues and deliver training and other capacity
    building activities
  • Perform other tasks and assignments as and
    when required which are consistent with your level in the organization.



Qualifications, Skills and Experience: 
  • The ideal candidate for the Catholic
    Relief Services (CRS) Grants and Compliance Officer job placement should
    preferably hold a Bachelor’s degree in Accounting, Finance, Economics,
    Business Administration with courses in accounting, or a qualification in
    accounting (CPA/ACCA or equivalent).
  • At least two to three years’ experience in
    a position with similar responsibilities, preferably with an international
    or local NGO, or a financial/banking institution.
  • Extensive knowledge of the relevant public
    donors’ regulations preferred
  • Proficient in MS Office packages (Excel,
    Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of
    SunSystems financial accounting package or similar financial reporting
    software preferred
  • Excellent analytical skills with ability
    to detect and report inconsistencies
  • Conscientious, accurate and thorough with
    great attention to detail
  • Ethical conduct in accordance with
    recognized professional and organizational codes of ethics
  • Proactive, resourceful, solutions oriented
    and results-oriented
  • Ability to work collaboratively
  • Excellent oral and written skills in
    English
Agency-wide Competencies (for all CRS Staff): These
are rooted in the mission, values and principles of CRS and used by each staff
member to fulfill his or her responsibilities and to achieve the desired
results.
  • Serves with Integrity
  • Models Stewardship
  • Cultivates
    Constructive Relationships
  • Promotes Learning
How to Apply:
All candidates should email a cover letter and updated CV only
to ug_recruitment@crs.org
NB:
  • Large files and/or
    scans of documents will lead to rejection of your application
  • All applications that
    do not contain this exact subject line will be rejected and not read
  • In the subject line of
    the email, copy and paste  GRANTSANDCOMPLIANCEOFFICERKAMPALA
Deadline: 23rd March 2018
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