CSO Grants Officer USAID Non-profit Jobs – University Research Co., LLC (URC)

Job Title:          CSO Grants Officer
Organisation: University Research Co., LLC (URC)
Project Name: USAID’s Defeat TB Project
Duty Station: Kampala, Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID Defeat TB project:
University Research Co., LLC (URC) is implementing the USAID’s Defeat
TB project. Aligned with Objective #3 in USAID’s Country Development
Cooperation Strategy and in support of the Government of Uganda’s TB Program,
this five-year, USAID funded project’s goal is to increase TB case
notification, case detection, and treatment outcomes through health system
strengthening.  The Defeat TB project goal is to increase TB case
notification, case detection, and treatment outcomes through health system
strengthening with the aim of ending the TB epidemic in Uganda.
Job Summary: The CSO Grants
Officer will be responsible the financial and sub-contract management of grants
from the funds received under the project. S/he is responsible for grant
monitoring and capacity building of recipients including internal control procedures;
allowable costs/cost principles under USAID regulations; equipment and real
Property Management; Period of availability of funds; S/he will effectively
administer sub-grants to enhance the project’s activities.
Key Duties and
  • Work with Grantees to complete legal
    incorporation, System for Award Management registrations, and dedicated
    bank accounts for grant funds.
  • Work with grantees to prepare and complete
    their cost proposals during the application process to ensure compliance
    with USAID and URC financial rules and regulations.
  • Maintain well-organized and updated files
    and records on each sub-grantee
  • Routinely monitor and review sub-grantees
    progress in meeting targets/ deliverables and providing documentation of
    expenditures in line with sub-grant requirements
  • Review activities reports from sub
    grantees to ensure compliance.
  • Facilitate timely release of sub-grantees
    funding and reimbursement.
  • Analyze the monthly financial reports of
    each grant, including: Checking the supporting documentation of each grant
    report (invoices, receipts, quotations, etc.);
  • Providing and reconciling grants bank
    statements for each monthly/quarterly report;
  • Verifying that monthly spending and
    cumulative spending is consistent with the approved budget for each grant;
    and confirming that the counterpart report complies with the general
    budget of the project.
  • Support improvement of sub-grantees
    financial capacity through regular coaching/monitoring.
  • Follow up and review of sub-grantee
    accountabilities and reports for direct site support activities.
  • Draft periodic reports for the Director,
    Financial Management & Operations and provide recommendations to
    improve grant performance.
  • Provide accounting and finance support to
    grants through site visits and scheduled meetings; visit field sites on a
    regular basis to monitor financial-related activities.
  • Develop and manage a database (physical
    and electronic files) to maintain information on the selection process,
    contracts, contract modifications and reports for all grants.
  • Provide regular feedback to Director
    Financial Management and Operations, COP and Deputy Chief of Party on
    sub-grantee progress.
  • Update and maintain the project tracker
    for sub-grantee progress monthly.
  • Develops materials and provides training and
    oversight to facilitate the preparation of reports Participate in internal
    audits and reviews, as required, to ensure compliance with URC standards,
    donor requirements, and generally accepted accounting practices
  • Stay abreast of donor policies, procedures,
    rules and regulations; compile and update applicable local policies; and
    train URC’s program and partner staff in these policies
  • Responsible for grant monitoring and
    capacity building of recipients in the following areas wherever
  • Internal control procedures;
  • Allowable costs/cost principles under
    USAID regulations;
  • Cash management systems;
  • Equipment and Real Property Management;
  • Period of availability of funds;
  • Procurement standards;
  • Program Income;
  • Reporting.
  • Perform other duties as assigned

Qualifications, Skills and Experience:
  • The applicants for the USAID Defeat TB
    Project TB CSO Grants Officer job opportunity must hold a Master’s Degree
    in Business, Management, Finance, Administration, or other related field.
  • Eight years of relevant experience
    managing the financial and administrative components of grants,
    grants-under-contract, subcontracts, preferably in donor-funded programs
    in the health sector.
  • Experience with sub granting to Civil
    Society Organizations, Community Based Organizations and districts
  • Previous experience with USAID contracting
    and grant mechanisms, with demonstrated knowledge of USAID financial and
    management systems, regulations, and reporting requirements.
  • Excellent interpersonal communications,
    and organizational skills.
  • Ability to independently plan and execute
    complex tasks while addressing daily management details and remaining
    organized and focused on long-term deadlines and strategy
NB: Only candidates who are eligible to work in
the Uganda for an indefinite period without a need for sponsorship will be
considered for this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the
URC should upload their updated CVs / résumés and cover letters at the link
below. Also, please complete your application form and attach a completed USAID
Form 1420 Contractor Employee Biographical Data Sheet as well, download it
Deadline: 30th March 2018 by 5:00 pm
For more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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