Country Procurement and Logistics Coordinator International NGO Jobs – Danish Refugee Council (DRC)

Organisation: Danish Refugee Council (DRC)
Duty Station:  Kampala, Uganda
Reports to: Head of Support Services
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
Job Summary: The Country
Procurement and Logistics Coordinator is responsible for the overall country
logistics and procurement operation in coordination with procurement and
logistics staff in the field offices; providing support to DRC/DDG field
operations and field based staff in training, guidance and standard operating procedures
as set by the DRC.  The incumbent must
possess broad knowledge in the procurement and logistics processes, people’s
management, finance, vehicles, inventories and monitoring of assets and
activities
Key Duties and Responsibilities:
 Procurement 
  • Ensure DRC procurement guidelines are
    adhered to in all DRC offices 
  • Actively engage and support the program
    teams in procurement planning to ensure timely delivery of project inputs
    and activities. 
  • Plan and engage with Project Managers to
    understand contract specifications and with suppliers to develop a profile
    of delivery capability which results in effective market engagement.
  • Identify, negotiate and implement contract
    & framework agreements which result in efficiencies in line with
    financial and forecasting requirements.
  • Maintain accurate auditable records of all
    procurement process which result in high process compliance.
  • Administer contract performance, including
    delivery, receipt, warranty, damages and insurance.
  • Conduct efficient and collaborative
    procurements which are DRC and donor compliant (advice, tendering,
    evaluation award & contract management) and which result in a high
    value adding commercial outcome.
  • Responsible for all Invitation to Bids at
    country coordination office. 
  • Build supplier, category and market
    understanding through performance management, research and stakeholder
    briefings which result in the management of commercial issues throughout
    the procurement cycle.
  • Assist DRC management in Contract &
    Supplier relationship management
  • Ensure weekly procurement tracker is
    shared consistently with all DRC to enable a close follow up of the
    procurement status. 
Logistics 
  • Prepares and reviews budget requirements of  logistics activities and  directs   consolidation of logistic budget.
  • Implement DRC’s asset management
    strategies i.e. monthly updating of asset register, bi-annual physical
    asset verification, and annual insurance of assets. 
  • Ensure efficient asset and inventory
    management systems are in place and ensure that all procured items are
    accounted for and quality/quantity controlled in stock reports and asset
    inventory management system.
  • Ensure DRC assets are safeguarded through
    asset tagging, insurance. 
  • Manage the asset disposal for the entire
    country program. 
  • Ensure a robust fleet management system
    and that any vehicle damage/accident is reported immediately and necessary
    follow up made. 
  • Continuously organise vehicle and
    equipment maintenance/repair schedule and value-for-money services to the vehicle
    fleet/equipment.
  • Continuously monitor and keep records of
    vehicle fleet/motorcycles/generators fuel consumption through weekly
    reports 
  • Consolidate and quality assure the monthly
    procurement and logistics reports for onward submission to Head of Finance
    and Administration and Country Director.
  • Ensure monitoring of use of purchased
    goods and materials. This will protect the DRC from incurring losses by
    minimizing fraud and waste.
  • Assist the Country Director in overseeing
    security of DRC premises. 
Coordination 
  • Exercise leadership and offer daily
    supervision of country procurement and logistics procedures. 
  • Ensure the realization and achievement of
    the Area Performance Indicators in procurement and logistics
    department. 
  • Daily supervision of the Kampala
    procurement and logistics staff and ensure their close cooperation with
    the departments for administration, finances, human resources and
    programs. 
  • Analyze Supply Chain Systems i.e.
    procurement, logistics and warehousing are working together to fill orders
    and deliver goods, services on a timely basis.
  • On regular basis, assess and raise with
    management procurement and logistics staffing resource needs. 
  • Develop and maintain constructive and
    cooperative working relationships with colleagues and management. 
  • Build capacity and train DRC Uganda staff
    in DRC procurement and logistics processes to create a better
    understanding of procedure with an aim to improve service delivery. 
  • Prepare timely and accurate management
    information covering aspects of stakeholder engagement in the procurement
    process lifecycle which result in effective performance management and
    delivery of required outcomes.
  • Compile and archive ad-hoc reports on
    observations concerning staff conduct/performance and use of organization’s
    assets; and DRC monthly reports on fuel, inventory, and equipment
    maintenance/repair and in stock reports.
  • Actively engage in continuous professional
    development. Maintain and build capacity on DRC procurement and logistical
    processes with procurement, logistics, finance, program staff in the
    country and field offices.
  • Ensure regular field support visits at
    minimum to at least 2 field offices every quarter. 



Qualifications, Skills and Experience:
  • The ideal candidate for the Danish Refugee
    Council (DRC) Country Procurement and Logistics Coordinator job placement
    should hold a Bachelor’s Degree in Procurement and Logistics. 
  • Supply or the equivalent professional
    qualification in procurement and supply. 
  • Five years of procurement and logistics
    experience in a busy organization, preferably in an NGO setting. Must
    demonstrate professional experience in legal, administrative and
    operational aspects of Procurement and Logistics. 
  • Proven experience working with donor
    funded projects/ Programmes e.g.  EU,
    DfiD, SIDA, USAID, UNHCR & DANIDA among other donors.
  • Experience in financial management of
    tendering processes and audits.
  • Proven commitment to accountable
    practices. 
  • Good and clear communication and writing
    skills in English.
  • A pro-active person who is able to work
    independently and at the same time a good team-player. 
  • Excellent interpersonal skills and ability
    to work independently with minimum supervision.
  • Computer literate (proficiency in MS word,
    excel).
  • Detail oriented.
  • Experience in an emergency setting i.e.
    procurement response in an emergency surge.
  • Experience in defensive driving. 
  • Be a positive, mature leader with a proven
    track record of developing effective initiatives, programmes, and
    impact. 
  • You thrive in managing a wide range of
    responsibilities, and can effectively communicate and lead the country
    team.
  • You are an effective people manager and
    enjoy working with teams of committed staff to build collaboration and
    capacity within the Uganda programmes and building strong relationships
    with the regional team.
 
How to Apply:
All suitably qualified and interested candidates who wish to join Danish
Refugee Council (DRC) are encouraged to apply online at the link below.
Deadline: 27th March 2018
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