Administration Officer International NGO Jobs – Mercy Corps
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Job Title: Administration Officer
Organization: Mercy Corps
Duty Station: Uganda
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The
Administration Officer will support all office administration in Amudat Office.
The Administration Officer will be responsible for the smooth running of all
administration functions in support of the Apolou Program.
Administration Officer will support all office administration in Amudat Office.
The Administration Officer will be responsible for the smooth running of all
administration functions in support of the Apolou Program.
Key Duties and Responsibilities:
- Actively facilitate the smooth flowing of
routine, administrative work of the Mercy Corps office and program support
operations; - Enforce adherence to Mercy Corps
administrative, HR and logistics procedures and staff policies by support
staff; - Handling and supporting with all field
recruitment hire in Amudat - Managing the filing process of all HR
information. Personnel Records Keeping. - Handling Staff orientation at the field
and ensuring all new hires have the necessary workspace. - Responsible for the smooth running of the
following office functions: receiving visitors and ensuring they are going
to the right offices - Responsible for all travel and
accommodation arrangements for Mercy Corps guests and staff in Amudat - Ensuring all photocopiers, printers,
scanners, mail services, telephones etc are running within the office and
any calls for repairs or maintenances needed are properly reported to the
right department focal persons. - Oversees cleaners, gardeners that will
maintain office premises are cleaned and general cleanliness is
maintained. - Oversee the smooth flow of routine,
administrative work in Amudat office is in compliance with mercy corps
field administration manual and national staff policy handbook. - Responsible for maintaining an accurate
inventory of office supplies to include stationery, consumables and
cartridges/tonner. - Conduct him/herself both professionally
and personally in such a manner as to bring credit to mercy corps and not
to jeopardize its humanitarian mission. - Ensure compliance with security procedures
and policies as determined by Mercy Corps Country Program. - Proactively ensure that team members
operate in a secure environment and are aware of policies.
Qualifications, Skills and Experience:
- The ideal candidate for the Mercy Corps Administration
Officer job placement should hold a Bachelor’s Degree in Business
Administration/ Public, Social Work, Education, or other related field. - Three years’ experience with office administration;
computer skills are required, must be an independent thinker and have
strong organizational skills; - Demonstrated excellence in administration,
particularly in a multi-cultural environment, including staff training,
motivation, and discipline - Excellent writing and communications
skills. - Keen attention to detail, ability to
follow procedures, meet deadlines and work independently and cooperatively
with team members. - Good negotiation, representation skills
and the ability to work comfortably with an ethnically diverse staff. - Strong ability to innovatively solve
problems. - Ability to communicate in English
- The successful candidate will be capable
of multi-tasking, rapid decision-making, have initiative, drive and a lot
of energy, as well as high emotional intelligence, constructive mentoring
skills and proven experience with capacity building. - S/he will be committed to long-term
program sustainability and the delivery of high-impact activities at the
community level. - Successful Mercy Corps team members have a
strong commitment to teamwork and accountability, thrive in evolving and
challenging environments, and make effective written and verbal
communication a priority.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 15th March 2018
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