Job
Title: Project Management Assistant
– SSU Project
Title: Project Management Assistant
– SSU Project
Organization: Enabel
Duty Station: Kampala, Uganda
Salary: UGX 2,000,000/= to
UGX 3,000,000 /=
UGX 3,000,000 /=
Reports to: Finance and Contracting Co-ordinator
About US:
Enabel (Belgian development agency, formerly BTC), together with
different Government Ministries, are implementing the bilateral co-operation
between Uganda & Belgium.
different Government Ministries, are implementing the bilateral co-operation
between Uganda & Belgium.
Key Duties and
Responsibilities:
Responsibilities:
- Ensure well-functioning and effective
administrative, secretarial and office support to the project office
(follow up maintenance and cleaning, internet); - Handle petty cash for the office and
mobile money payments for agents and partners on mission; - Receive guests and partners, correspondence
and any other office delivery; - Ensure systematic documentation, records
keeping and/or an electronic filing system; - Timely and credible replenishment of
requests for office imprest and its accountability; - Handling all communications and proper
liaison between the main office and field offices and any other relevant
authorities or partner; - Participation in preparation of quarterly
project progress reports, work plans and project activities (upon
request); - Provide logistics support to the project
staff, and follow up on the overall management and maintenance of offices,
assets and equipment (labelling, asset register, repairs and replacement
of lost items) - Facilitate the editing of programme
documents; - Prepare for meetings and ensure that there
is available space for meetings as per the requests of staff; - Assist in the taking minutes as requested;
- Support to necessary arrangements for
missions and consultants (hotel, transport, reservation, meetings etc.); - Perform duties as requested by the Finance
and Contracting Coordinator.
Qualifications, Skills and
Experience:
Experience:
- The applicant should preferably hold a
Bachelor’s Degree in Social Work and Administration, Social Sciences,
Business Administration or a related discipline. - A minimum of three years of hands-on
practical experience in Administration or Project Administration in a
reputable organization, institution or company. - Post Graduate Qualifications in Public
Administration, Procurement, - Office management and Social
Administration is considered an additional advantage. - Proven knowledge and experience in daily
Administration & Office Management; - Proven experience in Petty Cash
Management; - Very good communication skills: both
professional and interpersonal skills; - Very good computer skills, especially MS
office programmes (Microsoft Word, Excel, Outlook and Power Point); - Ability to work independently and cope
with stressful situations; - Ability to exercise a high level of
integrity in handling the organizations resources (both financial and
physical resources); - Ability to work within a big team and to
remain focused in achieving the project’s objectives; - Ability to work and easily adapt in a
multi-sectoral work environment;
How to Apply:
All suitably qualified and interested applicants should send their hard
copy applications including a cover letter, curriculum vitae (CV) of 4 pages
maximum and copies of relevant academic documents with names of at least 3
professional referees; their emails and telephone contacts to:
copy applications including a cover letter, curriculum vitae (CV) of 4 pages
maximum and copies of relevant academic documents with names of at least 3
professional referees; their emails and telephone contacts to:
The Human Resource Officer;
Enabel in Uganda,
Plot 1B Lower Kololo Terrace P.O. Box 40131, Kampala.
On-line applications to be submitted here: Click Here
Deadline: 30th March 2018 by 4pm.
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our Facebook page https://www.facebook.com/UgandanJobline
find us on our Facebook page https://www.facebook.com/UgandanJobline