The Ugandan Jobline

• Prepare plans for delivery of relief items
  according to operational needs.
• Apply UNHCR’s procurement strategy when
  planning for purchase of important commodities and services.

• The incumbent will ensure timely customs
  clearance of consignments.
• Manage storage of goods according to best
  practices and UNHCR rules and regulations.
• Coordinate transportation and distribution
  of relief items.
• Maintain an efficient system for the
  release, distribution and redeployment of goods.
• Prepare logistical plans, implement supply
  operations and provide information on the status of requests and the
  availability of items in the supply chain.
• Coordinate activities of implementing
  partners and/or contractors performing supply related activities, and
  ensure that they understand and adhere to relevant UNHCR rules and
  procedures.
• Maintain accurate and comprehensive
  records on logistical activities and provide timely reports and updates
  both periodically and on request.
• Through regular physical verification of
  PPE establish their status.
• Purpose old and obsolete PPE for disposal
  and plan for arrival of replacement items.

• Evaluate purchase requisitions to ensure
  that specifications, delivery dates and all other requirements are in
  order.
• The incumbent will also draft and dispatch
  quotation requests and/or tenders, assist in the evaluation of offers and
  draft bid-tabulations and prepare proposals for award of contracts to the
  Committee on Contracts.
• Prepare Purchase Orders and send
  confirmations, requests for inspection and other correspondence.
• Regularly monitor the manufacture/transport
  of ordered goods to ensure timely delivery. Provide guidance and advice on
  UNHCR procurement policies and procedures to support and assist requesting
  sections.
• Implement effective asset and fleet
  management that regularly monitors the asset/fleet pool, saves cost and
  safeguards the investment of the organisation including receipt,
  inspection, registration & marking of new Property, Plant and
  Equipment (PPE), and organisation of the physical verification of PPE.
• Ensure that PPE agreements are properly
  issued and signed.
• Ensure proper preparation of disposal
  forms and cases for the Asset Management Board.
• Organise the disposal of PPE according to
  Asset Management Board decisions. Provides asset management reports,
  customised reports, and gathers information on all assets and provides
  in-depth reports periodically and when requested.

• Adapt local supply chain structures to be
  consistent with the operational needs.
• Ensure effective information flow in the
  supply chain and adapt local process to the prevailing environment.
• Monitor the quality and accuracy of supply
  chain related data in relevant business systems.
• Compile and analyse statistical
  information, identify trends and developments in supply chain related
  matters that will assist in decision making.
• Disseminate, promote commitment to and
  monitor compliance with UNHCR global policies, standards and guidance on
  supply chain management.
• Any other responsibility deemed necessary
  or as delegated by the Head of Supply Management Service in order to meet
  the level of service required by the organisation

• UNHCR delivers timely and quality goods
  and services to persons of concern in compliance with supply chain rules
  and procedures.
• Effective local support is provided to
  UNHCR supply chain to develop an infrastructure that accommodates the
  needs of its operation.
• Local liaison with partners effectively
  supports supply activities.
• Identify, assess and select vendors based
  on their capability for delivering commodities and services. Maintain
  vendor and item master databases.
• Guide senior management on resources
  allocation to support on-going operations.
• Determine shipment methods, routes and
  delivery schedules to meet demand in the most timely manner.
• Enforce compliance of supervised staff
  with relevant UNHCR regulations, rules and procedures and appraise their
  performance

• The ideal candidate for the United Nations
  Senior Supply Associate career opportunity should have completed secondary
  school education with post-secondary training/certificate in Commerce,
  Business Administration, Economics, Marketing or a related field.
• At least eleven years of previous relevant
  professional job experience.
• Completion of UNHCR learning programmes or
  specific training relevant to functions of the position such as the Supply
  Chain Learning Programme (SCLP).
• Other UN procurement and logistics
  training such as IAPSO and UNPD -Knowledge and working experience of
  PeopleSoft MSRP Supply Chain applications
• Fluency in English and working knowledge
  of another relevant UN language

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