The Ugandan Jobline

• Preparation
  of budget and/or cost estimates against the Office and Programmes/projects
  work plans, in accordance with OHCHR procedures;
• Preparation
  of requests for allotments and/or allotment revisions and follows up  on the necessary authorizations with
  OHCHR Geneva;
• Monitor
  budgetary allocations through regular reviews; preparation of periodic
  reports of expenditures;
• Support
  the implementation of accounting and financial management controls and
  ensure their  consistency with the
  UN rules and regulations;
• Prepare
  ad-hoc reports for donor reporting, in accordance with OHCHR practices.
• Certify
  payment memos and petty cash tracking with UNDP.
• Ensure
  recoveries of all expenditure.
• Ensure
  timely disbursement of advances for expenditure and working advances.
• Support
  OHCHR grantees and track all grants to ensure reports are obtained timely.

• Undertake
  actions related to the administration of human resources activities, e.g.,
  recruitment, placement, promotion, performance appraisal, job
  classification reviews, separation of staff members, training etc.,
  ensuring consistency in the application of UN rules and procedures;
• Assist
  in the screening of applicants and preparation of shortlists of candidates
  ensuring that applications are consistent with recruitment criteria and
  post requirements;
• Provide
  information regarding conditions of service, duties, privileges and
  entitlements under the staff rules to local and international staff
  members;
• Act
  as the focal point for queries related to Human Resources.
• Update
  the staffing table and follow-up on contract renewals.
• External
  relations for UNDP.
• Oversee
  the leave monitoring, filing and archiving function.
• Ensure
  timely renewal and issuance of UNLPs, ID badges, visas and entry permits.

• Provides
  guidance and training to other colleagues on administrative matters as
  required.
• Assist
  and monitor administrative support service, including supplies and
  services, procurement, travel, local utilities and service requirements;
• Produce
  reports for management, as required;
• Prepares
  administrative guidelines and procedures,
• Assist
  with the vehicle management function (overtime and CTO, workshop job cards
  and service/maintenance schedules) .
• Performs
  other related tasks, as required.

• The
  ideal candidate for the Office of the United Nations High Commissioner for
  Human Rights (OHCHR) National Administrative Officer job opportunity should
  hold a University degree in business administration, finance, accounting
  or other related areas. A post-graduate degree will be an added advantage.
• A
  minimum of five years of combined progressively responsible experience in
  related areas, i.e. financial administration, human resources, general
  administration, International experience is a distinct advantage.
• Language: Fluency in oral and written English.

• Professionalism: Demonstrated knowledge and
  understanding of relevant administrative, financial and accounting
  policies and procedures.
• Technology
  awareness: Solid computer
  skill, including proficiency in word processing, spreadsheets, IMIS, and
  relevant software packages.
• Communication: Proven ability to write in a clear and
  concise manner in English and to communicate effectively orally in the
  same language. Ability to draft correspondence and reports.
• Teamwork: Demonstrated interpersonal skills and
  the ability to work in a multicultural, multi-ethnic environment with
  sensitivity and respect for diversity.

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