Shelter Coordinator International Non-profit Careers – Danish Refugee Council (DRC)

Job Title:         Shelter Coordinator
Organisation: Danish
Refugee Council (DRC)
Duty Station: Uganda
Reports to: Area
About US:
The Danish Refugee Council
(DRC) is a private, independent, humanitarian organization working on all
aspects of the refugee cause in more than 36 countries throughout the world.
The aim of DRC is to protect refugees and internally displaced persons (IDPs)
against persecution and to promote durable solutions to the problems of forced
migration, on the basis of humanitarian principles and human rights. DRC works
in accordance with the UN Conventions on Refugees and the Code of Conduct for
the ICRC and NGOs in Disaster Relief.
Job Summary: The Shelter
Coordinator is responsible for overall management of Shelter implementation in
the field office. He/she ensures the monitoring of qualitative, finance and
operational aspects of project activities. He/She guarantees the smooth
functioning of Shelter activities.
Key Duties and Responsibilities:
Project development and
  • Responsible
    for initiating concept papers and proposal development on the thematic
    areas of shelter.
  • Coordinate
    with protection team on shelter needs
  • Responsible
    for the development of project plans, budgets and funding proposals at the
    field level under the supervision of the Area Manager and in coordination
    with the Head of Programs Development.
  • Ensure
    that a common strategy, approach and tools are developed for the shelter
    components across West Nile.
  • Coordinate
    planning, implementation, monitoring and evaluation of shelter- related
  • Make
    sure that projects adhere to protection standards and principles as well
    as DRC guidelines and accountability standards.
  • Prepare
    quality and timely monthly, quarterly and annual reports for submission to
    Area Manager and Field Coordinator
Grants Management and
  • Manage
    and oversee all shelter grants in Arua; develop and maintain
    implementation and procurement plans for all projects.
  • In
    collaboration with the Area Manager and Field Coordinator prepare quality
    and timely monthly, quarterly and annual reports.
  • Ensuring
    effective implementation of M&E systems throughout the lifetime of the
  • Manage
    the project budget; oversee all budget expenditures and ensure they are
    allowable and allocable according to donor regulations; review monthly
    Budget Follow Up (BFU) and implementation tracking tool and collaborate
    with the Finance department to ensure accurate expenditures and reporting.
  • Actively
    participate and prepare all documents in advance of the BFU and
    implementation tracking meetings.
  • Quality
    Monitoring, Evaluation In collaboration with the M&E team, supervise
    the Shelter teams and Project Staff to conduct and facilitate regular
    monitoring and evaluation activities, and liaise with partners to identify
    gaps and challenges as well as to ensure quality impact of the Shelter
  • Work
    in close collaboration with the M&E team, develop and roll out plans
    and tools to ensure data are collected to better report on activities and
    to improve quality services for beneficiaries including: needs assessment,
    baseline and impact surveys;
Coordination and
Representation of DRC:
  • Coordinate
    with other humanitarian partners and local authorities in the target
    areas, as relevant for the effective and efficient implementation of the
    Shelter program;
  • Participate
    in Shelter meetings and working groups at filed level and occasionally at
    national level if required. ,
  • Contribute
    to coordination mechanisms, including reporting and updating interagency
  • Represent
    the organization locally amongst donors, NGOs, International Organizations
    and local authorities and report representation action to /Area Manager
  • Ensure
    that the strategy of the Shelter programs complies with technical
    frameworks of DRC-Uganda.
Staff Performance Management,
Learning & Development:
  • To
    support the identification and finalization of human resource needs for
    the smooth implementation of the Shelter program, in collaboration with
    the Coordination;
  • To
    carry out recruitment when needed, in respect to the local regulations, in
    collaboration with the Shelter Line Managers, and in coordination with the
    Human Resources department, including writing of job descriptions and
    candidate selection processes;
  • To
    support and identify professional development needs of the team, raise to
    Coordination team and develop capacity building priorities and response.
Ensuring the logistical and
administrative monitoring for Shelter programs:
  • To
    ensure that logistical, administrative and financial procedures are
    respected by Shelter teams and alerts the management team if gaps are
    observed in order to take corrective action;
  • When
    necessary, to give consent for local Shelter purchases and submits
    purchase requests to the relevant department and forward for approval (in
    accordance with internal rules and donor guidelines);
  • To
    supervise the Shelter equipment and stock on the mission and ensures they
    are properly utilized;
  • Any
    other duties that may be assigned.

Qualifications, Skills and Experience:
  • The
    ideal candidate for the Danish Refugee Council (DRC) Shelter Coordinator job
    placement must  have five years of
    experience in humanitarian organization implementing Shelter activities
  • previous
    experience in Shelter project management in humanitarian context
  • Shelter
    background training in the technical field like B.Civil Engineering, B.
    Vocational Studies & Technological Studies with Education, Or B. Of
    Construction Management
  • Experience
    in emergency Shelter activities implementation
  • Excellent
    report writing skills
  • Excellent
    knowledge of finance and budget.
How to Apply:
All suitably qualified and
interested candidates should send their applications including;
  • A cover letter (1 page) in which you
    explain why you are interested in the position and how you meet the
    qualities and qualifications criteria
  • Concise and accurate CV (maximum 3
    pages). The CV should include information about your qualification,
    relevant training courses, Work experience, name and contact details of 3
    relevant references.
All applications should be sent
to clearly indicating position name in the subject
Deadline: 14th February 2018
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