Senior Administrative Officer UN Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)

Job
Title:            
 Senior
Administrative Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number: 18-Administration-RSCE-92290-F-Entebbe
(M)
Reports to: Chief
RSCE
Grade: P5
About RSCE:
The Regional Service Centre
Steering Committee is the decision-making body for RSCE, in compliance with
General Assembly resolutions, United Nations Secretariat rules and regulations,
strategic guidance from United Nations Headquarters and oversight bodies. The
Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service Centre, as
approved by the Member States, is owned, managed and staffed by the regional
missions it serves. This framework reinforces the existing missions’ chain of
command structures and lines of authority in a manner that does not create an
additional layer between Headquarters and the regional missions. It also ensures
that staffing for RSC.
Key Duties and Responsibilities: Under the direct supervision of the Chief RSCE, the Deputy Chief RSCE
will perform the following functions:
  • Support
    the Chief RSCE in the overall management of support services to all Centre
    components by planning, coordinating and delivering administrative and
    logistical services including management of staff and budgetary resources;
  • Serve
    as the focal point and advisor to Chief RSCE and other Centre management
    staff on all matters pertaining to the administration of resources of the
    Centre;
  • Contribute
    to the implementation of the Centre/office mandate by providing the
    necessary managerial, logistical and administrative support required for
    the fulfillment of the mandate;
  • Establish
    a set of sound procedures, practices, standards and tools that are
    consistent with UN policy and practice in order to ensure proper budget,
    accounting, financial, property and human resources management and
    control;
  • Ensure
    development, preparation, coordination and monitoring of overall work
    plans, strategies and programs for the administrative and service support
    activities of the Centre and takes the lead in securing the required human
    and financial resources for the Centre;
  • Advocate
    for, and ensure through collaboration with all stakeholders, the
    implementation of the Global Service Delivery Model and other relevant DFS
    or Organizational strategic initiatives and allows for efficiencies
    wherever possible;
  • Provide
    guidance, support and supervision to senior support staff;? Manage
    relationships, through the compliance unit, with audit and evaluation
    services as appropriate;
  • Ensure
    provision of guidance, performance evaluation, supervision and mentoring
    to all administrative and support service staff in the areas of his/her
    responsibility;
  • Provide
    effective management of human, financial and material resources of the
    Centre;
  • As
    part of the pool of certifying officers, certifies Centre expenditure as
    per authority delegated by the UN Controller;
  • Plan
    and oversee the management of activities of the subunits of his/her
    office;
  • Ensure
    that substantive work programmes and activities are carried out in a
    timely manner;
  • Coordinate,
    manage, and supervise diverse projects undertaken by the subunits;
  • Provide
    substantive reviews of drafts prepared by others in the subunit under
    his/her responsibilities.
  • Act
    for Chief RSCE during his/her absence; and performs other related duties
    as required



Qualifications, Skills and Experience:
  • The
    ideal candidate for the United Nations Regional Service Centre Entebbe
    (RSCE) Senior Administrative Officer job opportunity should hold an advanced
    university degree (Masters or equivalent) in business or public
    administration, human resources management, finance, accounting, or
    related area is required. A first-level university degree in combination
    with an additional two (2) years of qualifying experience may be accepted
    in lieu of the advanced university degree. Professional designation in
    human resources, financial services, project/programme management or
    related area is desirable.
  • A
    minimum of ten years of progressively responsible experience in
    administration, human resource management, finance, accounting, logistics,
    or related area is required. Finance experience and/or qualifications must
    be sufficient to meet Department of Management (DM) requirements for
    designation.
  • At
    least five (5) years of experience in a managerial position in a national
    or international setting is desirable.
  • Previous
    experience working with UN rules and procedures is desirable.
  • Previous
    experience in the United nations or similar organization, particularly
    with a United Nations field operation and/or professional experience with
    UN agency in the field in a conflict or post-conflict setting is
    desirable.
  • Languages: Fluency in English (both oral and
    written) is required. Knowledge of another UN language is an advantage.
Personal Competencies
Professionalism:
  • Provides
    support to the Principal Administrative Officer (Chief RSCE) in the
    administration and running of the RSCE, while also being responsible for
    the project management, quality assurance matters as well as streamlining
    processes in the RSCE involving various systems in place.
  • Shows
    pride in work and in achievements; demonstrates professional competence
    and mastery of subject matter;
  • Is
    conscientious and efficient in meeting commitments, observing deadlines
    and achieving results;
  • Is
    motivated by professional rather than personal concerns;
  • Shows
    persistence when faced with difficult problems or challenges;
  • Remains
    calm in stressful situations.
  • Takes
    responsibility for incorporating gender perspectives and ensuring the
    equal participation of women and men in all areas of work.
Communication:
  • Speaks
    and writes clearly and effectively
  • Listens
    to others, correctly interprets messages from others and responds
    appropriately
  • Asks
    questions to clarify, and exhibits interest in having two-way
    communication
  • Tailors
    language, tone, style and format to match the audience
  • Demonstrates
    openness in sharing information and keeping people informed
Accountability:
  • Takes
    ownership of all responsibilities and honours commitments
  • Delivers
    outputs for which one has responsibility within prescribed time, cost and
    quality standards
  • Operates
    in compliance with organizational regulations and rules
  • Supports
    subordinates, provides oversight and takes responsibility for delegated
    assignments
  • Takes
    personal responsibility for his/her own shortcomings and those of the work
    unit, where applicable.
Managerial Competencies:
Managing Performance:
  • Delegates
    the appropriate responsibility, accountability and decision-making
    authority
  • Makes
    sure that roles, responsibilities and reporting lines are clear to each
    staff member
  • Accurately
    judges the amount of time and resources needed to accomplish a task and
    matches task to skills
  • Monitors
    progress against milestones and deadlines
  • Regularly
    discusses performance and provides feedback and coaching to staff
  • Encourages
    risk-taking and supports creativity and initiative
  • Actively
    supports the development and career aspirations of staff
  • Appraises
    performance fairly
Judgement/ Decision-making:
  • Identifies
    the key issues in a complex situation, and comes to the heart of the
    problem quickly
  • Gathers
    relevant information before making a decision
  • Considers
    positive and negative impacts of decisions prior to making them
  • Takes
    decisions with an eye to the impact on others and on the Organization
  • Proposes
    a course of action or makes a recommendation based on all available
    information
  • Checks
    assumptions against facts
  • Determines
    that the actions proposed will satisfy the expressed and underlying needs
    for the decision
  • Makes
    tough decisions when necessary
NB: The United
Nations does not charge a fee at any stage of the recruitment process
(application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts. Women
are strongly encouraged to apply.
How to Apply:
All suitably qualified and
interested candidates from across the world are encouraged to send their
applications online at the link below.
Deadline: 11th February 2018

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