The Ugandan Jobline

• Take
  responsibility for security management, including updating the Security
  Briefing and Country Security Plan; producing regular Security Updates to
  volunteers and employees, facilitating the Safety and Security session at
  In-Country Training.
• Ensure
  that incident reports are completed by volunteers and appropriate actions
  taken on common themes.
• Complete
  regular risk assessments and update the country office risk plan
  quarterly, recommending appropriate actions for risk mitigation.
•  Maintain the emergency phone. 
• Ensure
  that the fire drill is appropriate, understand and regularly practiced.  
• Lead
  on the non financial element of all audits, supervising any visits and
  ensure that items are closed in a timely manner.

• Effectively
  manage all the country office’s facilities.  Ensure a Manual of Country Office procedures
  is kept up to date and changes are communicated to all employees.  Manage Country Office contracts with all
  service providers. 
• Advise
  Country Office team on the use of resources to minimize waste, be
  environmentally friendly and cost effective. 
• Ensure
  systems are in place to provide adequate Health & Safety standards in
  the Country Office.
• Ensure
  volunteers are able to receive their mail on a timely basis.  Ensure that the country office and the
  grounds are always well presented, giving a professional image of VSO
  Uganda.

• Negotiate
  fair terms for VSO contracts on rents(VSO and volunteers) and purchases.
• Manage
  development of appropriate purchasing procedures for the Country Office
  and ensure they are effectively and consistently applied by all employees.
• Assist
  with the clearance of imported goods. 
  

• Ensure
  systems are in place to safeguard VSO’s assets, ensuring maintenance of
  premises and other VSO property to VSO audit standards.   Maintain appropriate records of all
  assets, review assets regularly and recommend items for disposal.  

• Effectively
  develop and manage a team. Ensure it performs to a high standard; ways of
  working and behaviors are in line with VSO values; compliance with legal
  and organizational requirements; positive response to change; delivery of
  a consistent customer-focused approach and achievement of objectives.
  Coach and support team to develop.
• Ensure
  employee files are kept in accordance with the VSO Data Protection and
  Confidentiality Policy.

• Compile
  and manage budgets according to VSO guidelines, monitor expenditure,
  reporting variances and taking corrective action.   Set up systems to monitor, evaluate and
  report on the status of the Country Office in terms of procurement,
  procedures and budget expenditure.   
  
• Fulfill
  other appropriate level accountabilities as defined by the Head of People
  & operations from time to time

• The
  ideal candidate should hold a qualification in procurement and logistics
• Three
  years experience working with a multi cultural organisation.
• Previous
  experience working with international. Non-Government Organizations and
  with Government Officials.
• Clean
  driving license.
• Project
  management experience.
• Excellent
  communication and problem solving skill are essential.
• Line
  Management–experience of supervising staff. Ability to lead, develop,
  motivate, coach and support a high performing team.Demonstrable commitment
  to self and team delivering excellent customer service.
• Information
  Technology Good level of computer skills (Windows, Excel, Power Point,
  Word, and Internet).
• Communication
  Skills Excellent written and spoken English and Khmer.
• Excellent
  interpersonal skills and ability to build partnerships and relationships
  in a multi-cultural environment.
• Work
  Management and Problem Solving self-organized with ability to manage time
  and tight schedules, working effectively under pressure
• Ability
  to work on own initiative, with a creative approach to problem solving.
• Strong
  level of attention to detail.
• Financial
  Management Good financial management skills (including ability to
  understand and work with restricted and unrestricted funds concepts, and
  project funding issues); understanding of financial management policy and
  excellent budgeting skills
• Flexibility
  to adapt to new situations, with a positive attitude to working in an
  international organization. Able to travel occasionally and spend time
  away from base and home for up to 3 to 4 weeks per year
• Commitment
  to VSO’s values, particularly in developing an understanding of climate
  change and Gender mainstreaming.

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