Job
Title: HR / Admin Intern
Title: HR / Admin Intern
Organisation: ACTED
(Agency for Technical Cooperation and Development)
(Agency for Technical Cooperation and Development)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Finance and
Admin Manager
Admin Manager
Duration of Internship:
6 months
6 months
About US:
ACTED (Agency for Technical
Cooperation and Development) is a non-governmental organization created in
1993. Independent, private and not-for-profit, ACTED respects a strict
political and religious impartiality and operates according to
non-discrimination and transparency principles. ACTED’s vocation is to support
vulnerable populations worldwide and to accompany them in the construction of a
better future. The programmes implemented by ACTED in Africa, Asia, Middle East
and Latin America/Caribbean, aim at addressing the needs of the populations
affected by wars, natural catastrophes and/or economic and social crisis. ACTED
has been present in Uganda since 2007, and currently implements its
interventions in Karamoja, WestNile, South West and Northern Uganda.
Cooperation and Development) is a non-governmental organization created in
1993. Independent, private and not-for-profit, ACTED respects a strict
political and religious impartiality and operates according to
non-discrimination and transparency principles. ACTED’s vocation is to support
vulnerable populations worldwide and to accompany them in the construction of a
better future. The programmes implemented by ACTED in Africa, Asia, Middle East
and Latin America/Caribbean, aim at addressing the needs of the populations
affected by wars, natural catastrophes and/or economic and social crisis. ACTED
has been present in Uganda since 2007, and currently implements its
interventions in Karamoja, WestNile, South West and Northern Uganda.
Key Duties and Responsibilities:
HR/Administration:
- Prepare
all administrative and HR documents such as internal notes, regulation
memos etc. - Coordinate
efforts to ensure ACTED requirement with governmental offices and NGOs are
met - Ensure
compliance of ACTED to legal requirements in Uganda - Follow
up ACTED financial and administrative issues (tax payment, registration,
etc) - Facilitate
the preparation of payrolls and submit PAYE and NSSF returns; - Coordinate
ACTED registration in Uganda - Ensure
that ACTED offices are in accordance with ACTED Management Guidelines and
the Labour Code of Uganda. - Maintain
communication with the Finance and Admin Manager regarding any issues
relating to Human Resources administration (ethic issues, process,
internal conflicts, legal aspects, regulation etc.) - Manage
premises contracts. - Process
attendance sheets for all staff national and international staff - Support
record management of staff personal folders. - Supervise
rent contracts of ACTED offices and guesthouses in the country
Human Resource and
Administration :
Administration :
- Provide
HR and administrative support to all staff at HQ, Kampala and field
offices - Process
monthly attendance documents and support monthly reporting for salary
distribution. - Ensure
compliance of staff contracts with the ACTED Human Resources Manual. - Maintain
all necessary records for international staff, including, but not limited
to, visas, registration letters, travel documents, etc. - Support
the implementation of new HR or Administrative activities, as directed by
the management - Follow
up of international staff issues, questions and regulations through contact
with ACTED headquarter in Paris. - Support
of staff appraisals and timely submission - Provide
administration support as required within the ACTED guesthouse. - Support
the day-to-day management of the ACTED offices and guesthouse - Support
all other human resource or administrative activities as requested by the
Finance and Admin Manager
Human Resource Document Follow
up :
up :
- Gather
information from field offices, consolidate the Titanic (Staff report),
and send it back to bases to distribute the salary accordingly. - Coordinate
reporting on staff, communication and running costs at all ACTED bases in
Uganda, in liaison with the finance department - Monitor
and adjust staff grades, salaries and positions in accordance with the
ACTED salary grid - Prepare
and monitor international staff presence, to be sent to the Country
Director and ACTED HQ in Paris - Ensure
all relevant translations of Human Resources documents as necessary - Support
all over HR document activities as requested by the Finance and Admin
Manager
Training:
- Organize
relevant training for new staff for HR/Administration positions in bases. - Organize
workshops to improve the base Administrators’ knowledge of the ACTED
Administrative System. - Organize
administration and HR training for all new international staff. - Support
all over trainings as requested by the Finance and Admin Manager
Qualifications, Skills and Experience:
- The
applicant for the ACTED Human Resources/Administration Internship
must hold a Bachelor’s degree in Human resources Management or Bachelors’
degree in Business Studies with a major in Human Resource Management. - Two
years of experience in human resource practice preferably in an NGO. - Excellent
interpersonal and communication skills. - Good
report writing skills. - Ability
to work under pressure with minimum supervision. - Good
computer skills.
How to Apply:
All suitably qualified and
interested candidates should send their updated CVs, cover letters, certified
copies of academic documents and daytime telephone numbers of three
professional referees to [email protected] with the subject line should read “ACTED HR / Admin Intern” or you can also hand deliver your credentials to ACTED
Office, Plot 1102, Nsambya Road, Kampala. Uganda
interested candidates should send their updated CVs, cover letters, certified
copies of academic documents and daytime telephone numbers of three
professional referees to [email protected] with the subject line should read “ACTED HR / Admin Intern” or you can also hand deliver your credentials to ACTED
Office, Plot 1102, Nsambya Road, Kampala. Uganda
Deadline: 4th February 2018 by 5:00pm
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