The Ugandan Jobline

• Prepare
  all administrative and HR documents such as internal notes, regulation
  memos etc.
• Coordinate
  efforts to ensure ACTED requirement with governmental offices and NGOs are
  met
• Ensure
  compliance of ACTED to legal requirements in Uganda
• Follow
  up ACTED financial and administrative issues (tax payment, registration,
  etc)
• Facilitate
  the preparation of payrolls and submit PAYE and NSSF returns;
• Coordinate
  ACTED registration in Uganda
• Ensure
  that ACTED offices are in accordance with ACTED Management Guidelines and
  the Labour Code of Uganda.
• Maintain
  communication with the Finance and Admin Manager regarding any issues
  relating to Human Resources administration (ethic issues, process,
  internal conflicts, legal aspects, regulation etc.)
• Manage
  premises contracts.
• Process
  attendance sheets for all staff national and international staff
• Support
  record management of staff personal folders.
• Supervise
  rent contracts of ACTED offices and guesthouses in the country

• Provide
  HR and administrative support to all staff at HQ, Kampala and field
  offices
• Process
  monthly attendance documents and support monthly reporting for salary
  distribution.
• Ensure
  compliance of staff contracts with the ACTED Human Resources Manual.
• Maintain
  all necessary records for international staff, including, but not limited
  to, visas, registration letters, travel documents, etc.
• Support
  the implementation of new HR or Administrative activities, as directed by
  the management
• Follow
  up of international staff issues, questions and regulations through contact
  with ACTED headquarter in Paris.
• Support
  of staff appraisals and timely submission
• Provide
  administration support as required within the ACTED guesthouse.
• Support
  the day-to-day management of the ACTED offices and guesthouse
• Support
  all other human resource or administrative activities as requested by the
  Finance and Admin Manager

• Gather
  information from field offices, consolidate the Titanic (Staff report),
  and send it back to bases to distribute the salary accordingly.
• Coordinate
  reporting on staff, communication and running costs at all ACTED bases in
  Uganda, in liaison with the finance department
• Monitor
  and adjust staff grades, salaries and positions in accordance with the
  ACTED salary grid
• Prepare
  and monitor international staff presence, to be sent to the Country
  Director and ACTED HQ in Paris
• Ensure
  all relevant translations of Human Resources documents as necessary
• Support
  all over HR document activities as requested by the Finance and Admin
  Manager

• Organize
  relevant training for new staff for HR/Administration positions in bases.
• Organize
  workshops to improve the base Administrators’ knowledge of the ACTED
  Administrative System.
• Organize
  administration and HR training for all new international staff.
• Support
  all over trainings as requested by the Finance and Admin Manager

• The
  applicant for the ACTED Human Resources/Administration Internship
  must hold a Bachelor’s degree in Human resources Management or Bachelors’
  degree in Business Studies with a major in Human Resource Management.
• Two
  years of experience in human resource practice preferably in an NGO.
• Excellent
  interpersonal and communication skills.
• Good
  report writing skills.
• Ability
  to work under pressure with minimum supervision.
• Good
  computer skills.

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