Job Title: Grants Officer
Organisation: Uganda
Christian University (UCU)
Christian University (UCU)
Duty Station: Mukono,
Uganda
Uganda
Reports to: Dean, School
of Research and Post Graduate Studies
of Research and Post Graduate Studies
About UCU:
Uganda Christian University was
founded when the historic Bishop Tucker Theological College was promoted as a
university in 1997. Bishop Tucker Theological College trained clergy and
educators during its 84-year history from 1913-1997. Uganda Christian
University was established in 1997.
founded when the historic Bishop Tucker Theological College was promoted as a
university in 1997. Bishop Tucker Theological College trained clergy and
educators during its 84-year history from 1913-1997. Uganda Christian
University was established in 1997.
Job Summary: The Grants
Officer will serve as a lead team member to develop and write grant proposals
to foundations and government agencies seeking to raise funds for the
University. He/she will take the responsibility for ensuring that grant
proposals comply with guidelines, rules and regulations and making these
available to the University staff. He/she will research and interpret relevant
regulations, guidelines, and standards, and oversee the processing of contracts
and/or grants.
Officer will serve as a lead team member to develop and write grant proposals
to foundations and government agencies seeking to raise funds for the
University. He/she will take the responsibility for ensuring that grant
proposals comply with guidelines, rules and regulations and making these
available to the University staff. He/she will research and interpret relevant
regulations, guidelines, and standards, and oversee the processing of contracts
and/or grants.
Key Duties and Responsibilities:
- Reads
and interprets requests for proposals and funding guidelines from agencies
and foundations to determine if appropriate for the University and how
best to respond and comply. - Perform
relevant research to identify available funding opportunities through
private and corporate foundations and evaluate the results. - Guides
and facilitates faculty and staff in the development and preparation of
research proposals, contracts, sub-contracts, and agreements, to include
budgets, documentation, and interpretation of funding requirements. This
will normally include the development and writing of grant proposals. - Research
for effective and authentic funding opportunities that have a lawful
registration and proven track record. - Facilitates
grant efforts, including grant approval process and post-award compliance.
Ensures timelines are met. - Oversee
if the grants are implemented according to the operational and financial
needs of the University. - Keep
the relevant staff informed about upcoming deadlines and deliverables,
thereby ensuring smooth completion of work responsibilities. - Oversee
the job of invoicing, accounting, reporting, and other administrative
functions to ensure successful execution of grant process. - Analyzes
and evaluates awarded proposals, contracts, and subcontracts for
compliance with funding agency and University requirements; prepares
required acceptance documentation, and obtains official University
signatures; recommends approval or rejection of deviations from contract
specifications. - Prepare
financial or budget plans and allocation along with the planning and
finance directorate in accordance with each requirement. - Provide
detailed reports to the funders with respect to the organization’s
progress. - Monitor
paperwork and other related documents connected with grant-funded
programs. - Maintain
records of all payments and receivables and prepare monthly records for
all grant related activities. - Provide
training to the new staff on grants management and reporting requirements. - Edits
and organizes grant documents written by other staff and faculty. - Facilitates
workshops for and provides technical assistance to staff, faculty,
administrators, and teams in the area of grant writing, development,
compliance and support. - Assists
the University with obtaining and maintaining external funding. - Disseminates
information on funding opportunities and compliance requirements to staff,
faculty, and administrators. - Monitors
outstanding grant proposals and follows up with funding agency as
necessary. - Maintains
necessary records, files, reports, databases, and resource materials
pertinent to Grants Office activities. - Perform
any other official duties that may be assigned by the supervisor.
Qualifications, Skills and Experience:
- The
idea candidate must hold a Master’s degree in Business Administration,
Public Administration and Management, Communications, English, Journalism,
Education or a related field from a recognised institution of higher
learning. Certification from recognized institutions with specialized
courses in grants Management will be an added advantage. - Must
have a Bachelor’s degree in Business Administration, Social Sciences,
Communications, English, Journalism, Education or a related field from a
recognised institution of higher learning. - Two
years of remonstrated experience in writing successful grant proposals and
reports to both government and private funding sources. - Must
have experience in coordinating grant development teams. - Must
have experience researching and identifying funding sources and
requirements. - Should
have experience in interpreting requests for proposals, reporting cycles
and funding guidelines. - Previous
experience in developing and monitoring budgets. - Must
have strong team leadership skills and demonstrable knowledge of strategic
planning. - Must
have excellent verbal/written communication skills. - Must
be a mature and committed Christian with high integrity. - Knowledge
of effective grant research and grant writing. - Knowledge
of grant and other external funding sources. - Knowledge
of effective project management techniques. - Knowledge
of post-award compliance best practices. - Knowledge
of educational institutions and policies and procedures. - Skill
in designing, writing, and editing complex grant documents including
reporting requirements. - Skill
in operating a computer and various supporting software packages. - Ability
to read, comprehend, interpret, and apply government regulations and
proposal guidelines. - Ability
to explain policies and procedures/rules and regulations in a clear and
non-threatening manner. - Ability
to facilitate meetings and coordinate the work of teams. - Ability
to work both independently and as part of a team. - Ability
to manage and prioritize projects effectively to meet office and proposal
deadlines. - Ability
to communicate effectively in oral and written form.
How to Apply:
All prospective employees are encouraged
to send two (2) copies of an application letter clearly demonstrating
suitability together with updated Curriculum Vitae and two references
(Leadership & Pastoral). Please also attach two (2) copies of academic and
professional certificates and transcripts. All online applications must
be sent in one PDF attachment.
to send two (2) copies of an application letter clearly demonstrating
suitability together with updated Curriculum Vitae and two references
(Leadership & Pastoral). Please also attach two (2) copies of academic and
professional certificates and transcripts. All online applications must
be sent in one PDF attachment.
Send to:
The Manager of Human Resource
& Administration,
& Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono. Uganda
Email to: [email protected]
Deadline: Friday, 9th February 2018 by 5:00pm
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