The Ugandan Jobline

• Assist the Warehouse Supervisor to ensure
  that all commodities arriving at the warehouse and leaving the warehouse
  are properly accounted for.
• Assist the warehouse supervisor with
  receipt of commodities in the warehouse: Make sure you know in advance
  about the types and amount of commodities to expect in the warehouse.
• Assist the warehouse supervisor to prepare
  and carefully plan for storage space.
• Scrutinize all waybills to ensure that the
  commodities are of correct quantities and quality as manifested on the
  waybill.
• Immediately record all quantities
  delivered short (missing), quantities lost in transit and quantities
  damaged if any. All observations must be recorded immediately.
• Supervise off-loading of the commodities
  make sure it is properly undertaken. Commodities must carefully be
  inspected and counted during off-loading before accepting in the
  warehouse.
• Immediately reconstitute torn / loose /
  slack / leaking / damaged bags, tins or cartons to prevent any further
  loss. Document such activity.
• Provide support to the warehouse
  supervisor to maintain good warehousing standards
• Storage of commodities must be done
  properly. Commodities must be stacked in an organized manner by commodity
  type and by shipment number to facilitate proper physical count.
• Be alert to observe any signs of weevils
  and other grain pests that damage the commodities during storage.
  Commodities must in good condition. Check for infestation and take
  immediate action by informing the Commodity Assistants.
• Unfit commodities must be stacked
  separately away from the sound stocks.

• Assist the warehouse supervisor to
  accurately fill and update all the warehouse records including Ledger
  books, stack cards and stock control sheets. Quantities recorded on these
  documents MUST correspond to the daily physical stock in the warehouse.
• Keep daily records of warehouse movement
  (commodities received and dispatched including the destinations).
• Commodities shall NEVER leave the
  warehouse without prior approval of the Commodity Manager or his/her
  designee.
• Loading of Commodities shall ONLY take
  place after receiving a LOADING AUTHORIZATION from the Commodity Manager
  or his/her designee.
• Commodities leaving the warehouse MUST be
  accompanied by a waybill or a delivery note.
• Unexplained warehouse losses is the
  responsibility of the warehouse supervisor and his/her assistant. Value of
  the loss can be deducted from their salaries.

• Assist the warehouse with reporting and
  ensure reports are ready to the head office by the 1st day of the
  following month latest.
• Prepare monthly Commodity Receipt Summary,
  Truck Inspection Reports, Dispatch summary, Loss Status Reports and Physical
  Inventory Reports at the end of every month. These MUST be submitted to
  the head office by the 1st day of the following month latest.
• Perform any other duty that may be
  assigned from time to time

• The ideal candidate for the World Vision Warehouse
  Assistant job opportunity should hold a Bachelor’s Degree holder with some
  basic training in storekeeping and proven relevant experience.
• A minimum of two years of experience in a
  related field preferably in with an NGO working in commodity programming
  and logistics. They should also be willing to live and work in any part of
  the country.
• Be a mature candidate, a self-starter,
  with dedication and ability to work with less or no supervision.
• Willingness to learn and work with others
  as a team.
• Excellent command of oral and written
  English a MUST.

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