Fresher Warehouse Assistant NGO Jobs – World Vision International

 Warehouse Assistant
Organisation: World Vision International
Duty Station:  Uganda
Reports to: Warehouse Supervisor
About US:
World Vision Uganda is a Christian Relief, Development and Advocacy
Non-Government Organization dedicated to working with children, families and
communities to overcome poverty and injustice. We currently work in over 41
districts in Uganda. World Vision is committed to the protection of children
and we will not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible.
“Our Vision for every child, Life in all its fullness. Our prayer for every
Heart, the will to make it so.”
Job Summary: The Warehouse
Assistant will support the Warehouse Supervisor in ensuring proper and safe
custody (storage) of all food and non food commodities entrusted to the care of
WV by donors. The Warehouse assistant is responsible for documentation of
commodity transactions in the warehouse, including receipt, storage and
delivery of all food commodities.
Key Duties and Responsibilities:
Commodity Management:
  • Assist the Warehouse Supervisor to ensure
    that all commodities arriving at the warehouse and leaving the warehouse
    are properly accounted for.
  • Assist the warehouse supervisor with
    receipt of commodities in the warehouse: Make sure you know in advance
    about the types and amount of commodities to expect in the warehouse.
  • Assist the warehouse supervisor to prepare
    and carefully plan for storage space.
  • Scrutinize all waybills to ensure that the
    commodities are of correct quantities and quality as manifested on the
  • Immediately record all quantities
    delivered short (missing), quantities lost in transit and quantities
    damaged if any. All observations must be recorded immediately.
  • Supervise off-loading of the commodities
    make sure it is properly undertaken. Commodities must carefully be
    inspected and counted during off-loading before accepting in the
  • Immediately reconstitute torn / loose /
    slack / leaking / damaged bags, tins or cartons to prevent any further
    loss. Document such activity.
  • Provide support to the warehouse
    supervisor to maintain good warehousing standards
  • Storage of commodities must be done
    properly. Commodities must be stacked in an organized manner by commodity
    type and by shipment number to facilitate proper physical count.
  • Be alert to observe any signs of weevils
    and other grain pests that damage the commodities during storage.
    Commodities must in good condition. Check for infestation and take
    immediate action by informing the Commodity Assistants.
  • Unfit commodities must be stacked
    separately away from the sound stocks.
Commodity Accounting:
  • Assist the warehouse supervisor to
    accurately fill and update all the warehouse records including Ledger
    books, stack cards and stock control sheets. Quantities recorded on these
    documents MUST correspond to the daily physical stock in the warehouse.
  • Keep daily records of warehouse movement
    (commodities received and dispatched including the destinations).
  • Commodities shall NEVER leave the
    warehouse without prior approval of the Commodity Manager or his/her
  • Loading of Commodities shall ONLY take
    place after receiving a LOADING AUTHORIZATION from the Commodity Manager
    or his/her designee.
  • Commodities leaving the warehouse MUST be
    accompanied by a waybill or a delivery note.
  • Unexplained warehouse losses is the
    responsibility of the warehouse supervisor and his/her assistant. Value of
    the loss can be deducted from their salaries.
  • Assist the warehouse with reporting and
    ensure reports are ready to the head office by the 1st day of the
    following month latest.
  • Prepare monthly Commodity Receipt Summary,
    Truck Inspection Reports, Dispatch summary, Loss Status Reports and Physical
    Inventory Reports at the end of every month. These MUST be submitted to
    the head office by the 1st day of the following month latest.
  • Perform any other duty that may be
    assigned from time to time

Qualifications, Skills and Experience:
  • The ideal candidate for the World Vision Warehouse
    Assistant job opportunity should hold a Bachelor’s Degree holder with some
    basic training in storekeeping and proven relevant experience.
  • A minimum of two years of experience in a
    related field preferably in with an NGO working in commodity programming
    and logistics. They should also be willing to live and work in any part of
    the country.
  • Be a mature candidate, a self-starter,
    with dedication and ability to work with less or no supervision.
  • Willingness to learn and work with others
    as a team.
  • Excellent command of oral and written
    English a MUST.
How to Apply:
All suitably qualified candidates are encouraged to apply online by
visiting World Vision International’s e-recruitment jobs portal at the web link
Please follow instructions on How to Create Account and Profile at
World Vision’s e-recruitment portal.  Qualified female candidates are
particularly encouraged to apply.
Deadline: 25th February 2018
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