Job Title: Procurement and Logistics
Officer
Officer
Organisation: Humanitarian
Initiative Just Relief Aid (HIJRA)
Initiative Just Relief Aid (HIJRA)
Funding Source: UNHCR
Duty Station: Uganda
Reports to: Project
Manager
Manager
About US:
Humanitarian Initiative Just
Relief Aid (HIJRA) is an international African humanitarian and development
organization that positively contributes towards improving the living standards
and conditions of those adversely affected by disasters and conflict in the
Horn, East & Central Africa by implementing WASH, Health, Education,
Livelihoods, Community service & development and Protection programs in the
region for a period of more than 20 years.
Relief Aid (HIJRA) is an international African humanitarian and development
organization that positively contributes towards improving the living standards
and conditions of those adversely affected by disasters and conflict in the
Horn, East & Central Africa by implementing WASH, Health, Education,
Livelihoods, Community service & development and Protection programs in the
region for a period of more than 20 years.
About UNHCR Project:
HIJRA with funding from the
UNHCR in Uganda is implementing a multi-sectoral Program for refugees in
Oruchinga settlement (Isingiro district), Nakivale settlement (Isingiro
district) and Nyakabande Transit Center (Kisoro district).
UNHCR in Uganda is implementing a multi-sectoral Program for refugees in
Oruchinga settlement (Isingiro district), Nakivale settlement (Isingiro
district) and Nyakabande Transit Center (Kisoro district).
Job Summary: The Procurement
and Logistics Officer’s responsibilities will include but not limited to source
data recording, analysis, and interpretations and facilitation of procurement
processes. Also actively maintain the inventory and Assets register and ensure
safe custody of the financial documents for easy reference and donor reporting.
She/he will be expected to achieve utmost efficiency by constantly reviewing
work processes and work flow within the office.
and Logistics Officer’s responsibilities will include but not limited to source
data recording, analysis, and interpretations and facilitation of procurement
processes. Also actively maintain the inventory and Assets register and ensure
safe custody of the financial documents for easy reference and donor reporting.
She/he will be expected to achieve utmost efficiency by constantly reviewing
work processes and work flow within the office.
Key Duties and Responsibilities:
- Ensure that all the money received is
accurately recorded in the source document and posted in the financial
management system. - Prepare the documents required for the
payment of the supplies up to LPO stage and ensure that all the required
attachments are in place before sending for further processing within the
SERENIC system - Accurately and timely prepare the payment
vouchers and attach the necessary documents before submitting them to the
Senior Finance Officer for review and posting to general ledger. - Maintain stationary supply records and as
well as other inventory supply and coordinate deliveries - Actively participate in the procurement
process by sourcing for quotations from the vendors and forwarding the
same to the procurement committee for review and decision making - Generate the Local Purchase Order using
the financial System and deliver the same to the supplier upon
authorization - The jobholder will also update the
automated Items records and Fixed Assets records on weekly and monthly
basis respectively. - Maintain electronic and hard copy filing
system and retrieve documents from filing system when required - Photocopy all the weekly transactions to
ensure a safe copy of the document is available for the Donor verification
and Audit - Stamp all the payment vouchers and
invoices “paid” to avoid double posting - Perform any other duties assigned by the
Supervisor
Qualifications, Skills and Experience:
- The
ideal candidate for the HIJRA Procurement and Logistics Officer job opportunity must hold a Bachelor’s
degree in Accounting or Business Administration - At least two years’ experience in a busy
Finance and administration environment - Diploma in procurement studies or wide
experience in that function - Excellent written and spoken communication
skills, in English - Ability to plan ahead and meet with
deadlines - High levels of confidentiality
How to Apply:
All suitably qualified and
interested candidates should send an application letter and Curriculum Vitae
including telephone and email contacts of three referees including your
current/most recent employer.
interested candidates should send an application letter and Curriculum Vitae
including telephone and email contacts of three referees including your
current/most recent employer.
Application should be addressed
to the:
to the:
Country Program Manager,
Humanitarian Initiative Just
Relief Aid (HIJRA),
Relief Aid (HIJRA),
P.O. Box 37703, Kampala,
Uganda.
Uganda.
Email to: [email protected].
The subject line should read: “Procurement and Logistics Officer.”
The subject line should read: “Procurement and Logistics Officer.”
NB:
Please note that interviews will be done on a rolling basis given the urgency
of the positions.
Please note that interviews will be done on a rolling basis given the urgency
of the positions.
Deadline: 3rd March 2018
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