Fresher UNHCR Procurement and Logistics Officer Project Jobs – Humanitarian Initiative Just Relief Aid (HIJRA)

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Organisation: Humanitarian
Initiative Just Relief Aid (HIJRA)
Funding Source: UNHCR
Duty Station: Uganda
Reports to: Project
Manager
About US:
Humanitarian Initiative Just
Relief Aid (HIJRA) is an international African humanitarian and development
organization that positively contributes towards improving the living standards
and conditions of those adversely affected by disasters and conflict in the
Horn, East & Central Africa by implementing WASH, Health, Education,
Livelihoods, Community service & development and Protection programs in the
region for a period of more than 20 years.
About UNHCR Project:
HIJRA with funding from the
UNHCR in Uganda is implementing a multi-sectoral Program for refugees in
Oruchinga settlement (Isingiro district), Nakivale settlement (Isingiro
district) and Nyakabande Transit Center (Kisoro district).
Job Summary: The Procurement
and Logistics Officer’s responsibilities will include but not limited to source
data recording, analysis, and interpretations and facilitation of procurement
processes. Also actively maintain the inventory and Assets register and ensure
safe custody of the financial documents for easy reference and donor reporting.
She/he will be expected to achieve utmost efficiency by constantly reviewing
work processes and work flow within the office.
Key Duties and Responsibilities:
  • Ensure that all the money received is
    accurately recorded in the source document and posted in the financial
    management system.
  • Prepare the documents required for the
    payment of the supplies up to LPO stage and ensure that all the required
    attachments are in place before sending for further processing within the
    SERENIC system
  • Accurately and timely prepare the payment
    vouchers and attach the necessary documents before submitting them to the
    Senior Finance Officer for review and posting to general ledger.
  • Maintain stationary supply records and as
    well as other inventory supply and coordinate deliveries
  • Actively participate in the procurement
    process by sourcing for quotations from the vendors and forwarding the
    same to the procurement committee for review and decision making
  • Generate the Local Purchase Order using
    the financial System and deliver the same to the supplier upon
    authorization
  • The jobholder will also update the
    automated Items records and Fixed Assets records on weekly and monthly
    basis respectively.
  • Maintain electronic and hard copy filing
    system and retrieve documents from filing system when required
  • Photocopy all the weekly transactions to
    ensure a safe copy of the document is available for the Donor verification
    and Audit
  • Stamp all the payment vouchers and
    invoices “paid” to avoid double posting
  • Perform any other duties assigned by the
    Supervisor



Qualifications, Skills and Experience: 
  • The
    ideal candidate for the HIJRA     Procurement and Logistics Officer job opportunity must hold a Bachelor’s
    degree     in Accounting or Business Administration
  • At least two years’ experience in a busy
    Finance and administration environment
  • Diploma in procurement studies or wide
    experience in that function
  • Excellent written and spoken communication
    skills, in English
  • Ability to plan ahead and meet with
    deadlines
  • High levels of confidentiality
How to Apply:
All suitably qualified and
interested candidates should send an application letter and Curriculum Vitae
including telephone and email contacts of three referees including your
current/most recent employer.
Application should be addressed
to the:
Country Program Manager,
Humanitarian Initiative Just
Relief Aid (HIJRA),
P.O. Box 37703, Kampala,
Uganda.
Email to: vacancies.ug@hijra.or.ke.
The subject line should read: “Procurement and Logistics Officer.”
NB:
Please note that interviews will be done on a rolling basis given the urgency
of the positions.
Deadline: 3rd March 2018
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