The Ugandan Jobline

• Prepare
  annual, quarterly and monthly procurement plan with tracking sheet and
  monthly reports.
• Coordinate
  purchase requests, orders, suppliers, and inventory, liaising with
  employees requesting items and finance and program teams as needed.
• Conduct
  regular market research of goods and services and maintain supplier
  database with annual assessments of key supplier and contracts.
• Maintain
  non-fixed assets  with an inventory
  and monthly reports, and fixed assets with an asset register, appropriate
  insurance, and monthly reports.

• Coordinate
  vehicle movement plans and driver support for effective and efficient
  operations and in response to program needs with monthly analysis of fuel
  efficiency and vehicle use.
• Monitor
  vehicle and motorbike maintenance and ensure regular service and repairs
  are undertaken.
• Maintain
  files relating to all aspects of vehicle maintenance and management.
  Oversee Kiryandongo office staff to maintain vehicles and motorbikes in
  Kiryandongo office.

• Ensure
  that office premises, equipment and furniture are secured and well
  maintained, including access to power, generator and water and garbage
  management. Support Kiryandongo Office to ensure these services are in
  place.
• Ensure
  that office rental payments and utility bills are prepared, paid and
  documented in a timely manner and according to contract agreements.
• Ensure
  that all IT equipment and services are in good working condition at all
  times.
• Organize
  internal and external meetings, workshops, and social events, including
  booking venues, hotel accommodations, travel arrangements, catering arrangements,
  and ensuring necessary equipment and supplies are in place.
• Coordinate
  staff and visitors official travel arrangements as needed.

• Develop
  the skills of the operations teams to effectively support The Water
  Trust’s programs and staff.
• Manage
  direct line reports, including setting annual objectives, having regular
  one to one meetings and appraising line reports. In consultation with
  Finance and Operations Manager, develop and implement individual staff
  development plan for direct reports.
• Support
  senior management to develop, review and fully implement up-to-date TWT
  administrative systems and procedures which comply with The Water Trust
  policies and national law and regulations.
• Manage
  Masindi external contractors in operations (e.g., contracted guards).

• The
  applicant should preferably hold a Bachelor’s degree in procurement and
  logistics management with at least three years of field experience,
  preferably with an NGO.
• Certificate
  in logistics and transport management (CLTM or CIPS with a minimum level
  4).
• Extensive
  knowledge of supply chain management.
• Ability
  to communicate with vendors and employees.
• Ability
  to coordinate various parties to complete a transaction.
• Ability
  to maintain composure and respectful communication in high-pace
  environment.
• Proactively
  identifies issues and proposes solutions.
• Excellent
  interpersonal skills.
• Strong
  written and oral communication skills.
• Comfortable
  and capable adapting work and priorities to respond to changing situations
  in order to advance organizational goals and objectives.
• Strong
  computer skills, notably in Microsoft Word and Excel.
• Able
  to both work independently with minimum supervision and as part of a
  larger team.
• Good
  spoken and written English.
• Possess
  a valid riding permit and knowledge of road rules.
• Knowledge
  of the Masindi and Kiryandongo operational context .
• Experience
  in supporting logistics and procurement for community initiatives.

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