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Fresher Office Assistant UN Job Opportunities – Office of the United Nations High Commissioner for Human Rights (OHCHR)
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Job Title: Office Assistant
Organisation: Office
of the United Nations High Commissioner for Human Rights (OHCHR)
of the United Nations High Commissioner for Human Rights (OHCHR)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of
Office/Deputy Head of Office
Office/Deputy Head of Office
Grade: G3
About UNHCR:
The Office of the United
Nations High Commissioner for Human Rights (OHCHR) represents the world’s
commitment to universal ideals of human dignity. We have a unique mandate from
the international community to promote and protect all human rights. The High
Commissioner for Human Rights is the principal human rights official of the
United Nations. The High Commissioner heads OHCHR and spearheads the United
Nations’ human rights efforts. We offer leadership, work objectively, educate
and take action to empower individuals and assist States in upholding human
rights.
Nations High Commissioner for Human Rights (OHCHR) represents the world’s
commitment to universal ideals of human dignity. We have a unique mandate from
the international community to promote and protect all human rights. The High
Commissioner for Human Rights is the principal human rights official of the
United Nations. The High Commissioner heads OHCHR and spearheads the United
Nations’ human rights efforts. We offer leadership, work objectively, educate
and take action to empower individuals and assist States in upholding human
rights.
Key Duties and Responsibilities: Under the supervision of the Head/Deputy of OHCHR, the Management
Assistant will be responsible for the following duties:
Assistant will be responsible for the following duties:
- Drafting
correspondence for Management as requested; - Monitoring
and alerting on deadlines for submission of required documentation; - Supporting
the Administration Team Leaders and Desk Officers in preparing and
finalizing documents. - Maintaining
and organizing the filing system for Administration Record, distribute and
file in Record, distribute and file
in an efficient registry and filing system all incoming and Administration
Section outgoing correspondence - Sourcing
for quotations and making Analysis for the certification of the
Administrative Officer. - Prepare
commitment letter for approved purchases - Receive
and register new purchases - Issue
items from the store and maintain proper update of store request forms and
stock cards - Send
quarterly request to the Administrative assistant for replenishment. - Check,
process and record all payments - Administer
invoice and expenses claims received - Book
keeping functions - Perform
any other related duties assigned.
Qualifications, Skills and Experience:
- The
ideal candidate for the Office of the United Nations High Commissioner for
Human Rights (OHCHR) Office Assistant job opportunity should have
completed Secondary Education preferably with specialized certification in
Accounting and Finance. University Degree in Business or Public Administration,
Economics, Political Sciences and Social Sciences would be desirable. - Two
years of combined progressively responsible experience in related area of
work. - Language: Fluency in oral and written English.
Personal Competencies:
- Professionalism: Ability to implement administrative
policies/principles, preferably related to project/programme
implementation. Affinity with budgeting and accounting. Knowledge of UN
activities preferable. Conscientious and efficient in meeting commitments,
observing deadlines and achieving results. Calm in stressful situations. - Teamwork:
Works collaboratively with
colleagues to achieve organizational goals, supports and acts in
accordance with the final group decision, solicits input by genuinely
valuing other’s ideas and expertise, is willing to learn from others.
Ability to work in a multi-cultural, multi-ethnic environment with
sensitivity and respect for diversity. - Communication:
Speaks and writes clearly
and effectively, listens to others, correctly interprets messages from
others and responds appropriately. Asks questions to clarify and exhibits
interest in having two-way communication; tailors language, tone, style
and format to match audience, demonstrates openness in sharing information
and keeping people informed. - Planning
and organizing: Develops
clear goals that are consistent with agreed strategies; identifies
priority activities and assignments; adjusts priorities as required;
Allocates appropriate amount of time and resources.
How to Apply:
All interested Ugandan
nationals who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
nationals who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
Deadline: 1st March 2018
For more of the latest jobs,
please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
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