Job Title: Finance Officer
Organization: mothers2mothers
(m2m)
(m2m)
Duty Station: Jinja,
Uganda
Uganda
About US:
mothers2mothers (m2m) is an
international non-governmental organization based in Cape Town, SA, dedicated
to providing education and support to pregnant women and mothers living with
HIV, and preventing mother-to-child transmission. Since its inception, m2m has
reached more than one million mothers in seven countries. Founded in Cape Town
in 2001, m2m is a partner in the United Nations’ Global Plan towards the
Elimination of New HIV Infections among Children by 2015 and Keeping their
Mothers Alive.
international non-governmental organization based in Cape Town, SA, dedicated
to providing education and support to pregnant women and mothers living with
HIV, and preventing mother-to-child transmission. Since its inception, m2m has
reached more than one million mothers in seven countries. Founded in Cape Town
in 2001, m2m is a partner in the United Nations’ Global Plan towards the
Elimination of New HIV Infections among Children by 2015 and Keeping their
Mothers Alive.
Job Summary: The Finance
Officer is responsible for implementation and supporting the Finance department
of m2m Uganda in all aspects of the financial transactions processes related to
WEI-Better Outcomes Project at m2m Uganda.
He/she will support the Country Finance Manager in implementing a complete
cycle of Finance operations. He/she will be responsible for technical aspects
of processing financial data, transactions, and producing monthly bank
reconciliations for WEI-Better Outcomes Project. He/She will review and coding
of financial information; the preparation and processing of documents and the
disbursement of funds. This position will make banking deposits; compile,
review and maintain the accuracy of all financial information and maintain
records. The position is based in Jinja and reports to the Country Finance
Manager.
Officer is responsible for implementation and supporting the Finance department
of m2m Uganda in all aspects of the financial transactions processes related to
WEI-Better Outcomes Project at m2m Uganda.
He/she will support the Country Finance Manager in implementing a complete
cycle of Finance operations. He/she will be responsible for technical aspects
of processing financial data, transactions, and producing monthly bank
reconciliations for WEI-Better Outcomes Project. He/She will review and coding
of financial information; the preparation and processing of documents and the
disbursement of funds. This position will make banking deposits; compile,
review and maintain the accuracy of all financial information and maintain
records. The position is based in Jinja and reports to the Country Finance
Manager.
Key Duties and Responsibilities:
Purchasing – Coordination of
the purchasing function
the purchasing function
- Provide
guidance and support to the Administrative Assistant to enter all invoices
into the Accounting system and allocate them against purchase orders - Deal
with supplier queries regarding payments - Coordinate
and manage the process to setup new suppliers in the accounting system - Maintain
and update supplier information and do relevant background checks and
terrorist/debarment checks - Ensure
that direct debits payment are checked to supporting documentation and
correctly recorded - Run
the creditor report at month-end - Ensure
monthly payment reports are produced for the cash flow analysis - Maintain
an updated list of preferred vendors for the country office - Provide
confirmation to service providers to render services and/or goods upon
approved requests - Ensure
adherence to set timelines for payments to service providers and/or staff
Manage staff accounts:
- Establish
and maintain a process for staff travel and salary advances - Process
Travel Requisitions and related staff advances - Enter
staff expenses into the accounting system (Reimbursements and/or advance
liquidations)
Revenue/Income, debtors and
cash book management:
cash book management:
- Check
bank accounts and print statements - Ensure
that internal bank transfers are correctly managed - Support
the Country Finance Manager in the preparation of budgets
Reconciliations:
- Prepare
the monthly bank reconciliations for the main operating account for
submission to the Country Finance Manager - Prepare
monthly reconciliations of Payroll control accounts - Prepare
monthly reconciliations of Payables and receivables accounts - Accruals
and Prepayments reconciliation - Follow
up on reconciling items above and pass correcting entries where necessary
HR Records and Timesheet
management:
management:
- Offer
support to the Country Finance Manager in managing the timesheet
submissions - Update
all personnel changes to HR at HO before the cut-off date - Process
approved payroll payment and ensure deductions are remitted to government
departments - Update
staff medical insurance
Assets:
- Maintain
the fixed asset register and reconcile the sub-ledger and general ledger
on a monthly basis - Work
closely with the Admin Assistant to bi-annually conduct asset checks as
per the asset register and policy and provide updates of assets to
insurance service provider
Month-end and Year-end close activities: Support the Country Finance Manager in
liaising with the Finance and Support Services unit to close the month-end in
time and conduct all relevant reconciliation
liaising with the Finance and Support Services unit to close the month-end in
time and conduct all relevant reconciliation
Qualifications, Skills and Experience:
- The
ideal candidate must hold a recognized Accounting/Business degree - CPA
qualification is an added advantage - Five
years of work experience in a related role - Focused
and versatile team player that is comfortable under pressure - Excellent
analytical and problem solving skills - Good
attention to detail, structured and process driven - Excellent
computer skills (including accounting packages, spreadsheets) - Excellent
interpersonal skills with the ability to work on own and within various
teams - Ability
to manage competing tasks, prioritize tasks producing a high level of output
consistently - Integrity,
professionalism and transparency - Fluent
in English and fluency in a local language would be an advantage
How to Apply:
All those excited about serving
in this prestigious NGO should send their applications online at the link below
in this prestigious NGO should send their applications online at the link below
Deadline: 22nd February 2018
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