Finance Officer International NGO Jobs – mothers2mothers (m2m)

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Job Title:      Finance Officer
Organization: mothers2mothers
(m2m)
Duty Station: Jinja,
Uganda
About US:
mothers2mothers (m2m) is an
international non-governmental organization based in Cape Town, SA, dedicated
to providing education and support to pregnant women and mothers living with
HIV, and preventing mother-to-child transmission. Since its inception, m2m has
reached more than one million mothers in seven countries. Founded in Cape Town
in 2001, m2m is a partner in the United Nations’ Global Plan towards the
Elimination of New HIV Infections among Children by 2015 and Keeping their
Mothers Alive.
Job Summary: The Finance
Officer is responsible for implementation and supporting the Finance department
of m2m Uganda in all aspects of the financial transactions processes related to
WEI-Better Outcomes Project at m2m Uganda. 
He/she will support the Country Finance Manager in implementing a complete
cycle of Finance operations. He/she will be responsible for technical aspects
of processing financial data, transactions, and producing monthly bank
reconciliations for WEI-Better Outcomes Project. He/She will review and coding
of financial information; the preparation and processing of documents and the
disbursement of funds. This position will make banking deposits; compile,
review and maintain the accuracy of all financial information and maintain
records. The position is based in Jinja and reports to the Country Finance
Manager.
Key Duties and Responsibilities:
Purchasing – Coordination of
the purchasing function
  • Provide
    guidance and support to the Administrative Assistant to enter all invoices
    into the Accounting system and allocate them against purchase orders
  • Deal
    with supplier queries regarding payments
  • Coordinate
    and manage the process to setup new suppliers in the accounting system
  • Maintain
    and update supplier information and do relevant background checks and
    terrorist/debarment checks
  • Ensure
    that direct debits payment are checked to supporting documentation and
    correctly recorded
  • Run
    the creditor report at month-end
  • Ensure
    monthly payment reports are produced for the cash flow analysis
  • Maintain
    an updated list of preferred vendors for the country office
  • Provide
    confirmation to service providers to render services and/or goods upon
    approved requests
  • Ensure
    adherence to set timelines for payments to service providers and/or staff
Manage staff accounts:
  • Establish
    and maintain a process for staff travel and salary advances
  • Process
    Travel Requisitions and related staff advances
  • Enter
    staff expenses into the accounting system (Reimbursements and/or advance
    liquidations)
Revenue/Income, debtors and
cash book management:
  • Check
    bank accounts and print statements
  • Ensure
    that internal bank transfers are correctly managed
  • Support
    the Country Finance Manager in the preparation of budgets
Reconciliations:
  • Prepare
    the monthly bank reconciliations for the main operating account for
    submission to the Country Finance Manager
  • Prepare
    monthly reconciliations of Payroll control accounts
  • Prepare
    monthly reconciliations of Payables and receivables accounts
  • Accruals
    and Prepayments reconciliation
  • Follow
    up on reconciling items above and pass correcting entries where necessary
HR Records and Timesheet
management:
  • Offer
    support to the Country Finance Manager in managing the timesheet
    submissions
  • Update
    all personnel changes to HR at HO before the cut-off date
  • Process
    approved payroll payment and ensure deductions are remitted to government
    departments
  • Update
    staff medical insurance
Assets:
  • Maintain
    the fixed asset register and reconcile the sub-ledger and general ledger
    on a monthly basis
  • Work
    closely with the Admin Assistant to bi-annually conduct asset checks as
    per the asset register and policy and provide updates of assets to
    insurance service provider
 Month-end and Year-end close activities: Support the Country Finance Manager in
liaising with the Finance and Support Services unit to close the month-end in
time and conduct all relevant reconciliation



Qualifications, Skills and Experience: 
  • The
    ideal candidate must hold a recognized Accounting/Business degree
  • CPA
    qualification is an added advantage
  • Five
    years of work experience in a related role
  • Focused
    and versatile team player that is comfortable under pressure
  • Excellent
    analytical and problem solving skills
  • Good
    attention to detail, structured and process driven
  • Excellent
    computer skills (including accounting packages, spreadsheets)
  • Excellent
    interpersonal skills with the ability to work on own and within various
    teams
  • Ability
    to manage competing tasks, prioritize tasks producing a high level of output
    consistently
  • Integrity,
    professionalism and transparency
  • Fluent
    in English and fluency in a local language would be an advantage
How to Apply:
All those excited about serving
in this prestigious NGO should send their applications online at the link below
Deadline: 22nd February 2018
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