The Ugandan Jobline

• Ensure
  accurate accounting, authorizations and internal control procedures are
  met for all payments before cheques are issued and run weekly petty cash,
  cash bank balances for Country Representative approval. Organize monthly
  document expenditure vouchers and supporting documents chronologically and
  perform administration on the cash book both for cash transactions and
  bank transactions. Ensure bank statement balances /match cash book bank
  balances.
• Perform
  monthly cash count and bank reconciliation for all bank accounts (hard
  & local currencies) .
• Closely
  monitors WAs reconciliation received from the delegates and advise
  accordingly;

• Review
  and check  the completeness and
  mathematical accuracy  of ongoing  projects implementation quarterly
  financial reports and supporting documents submitted  by URCS 
  Finance Department for The Netherlands RC Office.
• Work
  closely with URCS Project Accounts Division.
• Operate
  (compile and enter expenditure into) The Netherlands Red Cross Field
  Accounting Tool (WINPACCS).
• Monitor
  budget vs expenditure analysis and advice Country Representative on issues
  for further discussions with URCS Financial Department;

• Provide
  logistical support such as follow up with URCS procurement on status of
  procurement. Undertake procurements for The Netherlands RC Office as per
  procurement procedures.
• Maintain
  the list of suppliers, addresses, name of contact persons on major office
  equipment and supplies.
• Expedite
  transport, check the accuracy of log-books: timely filled, signed and
  authorised by the relevant user. Prepare and update an inventory list
  bi-annually;

• Maintains
  and administers petty cash and ensures payments are in accordance with the
  budget and comply to internal control and authorization procedure.
• Ensure
  appropriate cash level/ liquidity is maintained and cash security and
  performs cash count on weekly basis with the Country Representative.
• Prepare
  cash replenishment request with a breakdown of cash needs and with
  breakdown showing how the last cash withdrawal was spent;

• Prepare
  payments for approval by Country Representative, ensuring proper coding
  and allocation to the right project and required supporting documents.
• Track
  payment dates and invoices for all suppliers, house lease contracts
  including utility bills and insure that payments are done without delays.
• Maintain
  a schedule of payables. Clear NLRC staff working advances within set
  deadlines and according to The Netherlands RC rules and guidelines;
• Assist
  Country representative in office administration, travel arrangements –
  visas, tickets/hotel bookings for the delegates and visitors;
• Set-up
  and maintain accurate financial (invoices, receipts and cover documents)
  and administration (leasing agreements, HR, vehicle) filing system hard
  copies and electronic back-ups.

• The
  ideal candidate for the Uganda Red Cross Society (URCS) Finance &
  Administration Officer job opportunity should preferably hold a Bachelor’s
  degree in Finance, Accounting or relevant qualification in Accounting from
  a reputable institution;
• Qualified
  or finalist of ACCA or CPA.
• At
  least three years of solid work experience in accounting preferably
  working for International NGO or similar organization;
• Profound
  work experience in the application of an accounting software;
• Prior
  experience of software WINPACCs is an added advantage.
• Essential
  Skills          
• High
  Level of integrity;
• Must
  be computer self-supportive and solid knowledge of EXCEL;
• Good
  command of English language both written and spoken;
• Good
  communication skills;
• Willingness
  to travel to remote areas.

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