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• Support
  day to day program implementation, including: work planning, budget
  management, monitoring, and reporting, and ensure that all project phases
  are consistent with the project design and delivery schedule and in
  accordance with IDLO processes and procedures.
• Assist
  the Program Manager with management of Program-related consultants,
  including providing support in the drafting of Terms of References, timely
  identification and screening of program consultants/contractors as
  well as the processing of contracts.
• Process,
  update, and maintain master files for each project in the Program,
  including registries of all technical documentation, to be made available
  to program staff and management when needed.
• Oversee
  the maintenance of the consultants’ database with an up-to-date list of
  experts and/or consultants relevant for the implementation of the Program.
• Jointly
  with the Finance Officer (Sub-Grants), prepare the full package of
  documents ahead of each call for applications; screen applications and
  track and report on applications received against criteria matrix;
• Upon
  approval of the initial selection report, jointly develop, the application
  documents package and updated matrix of eligible applications to be
  presented to the Internal CJP Sub-Grants Review Committee; prepare the
  Committee Report.
• Ensure
  periodic review of sub-grants application documents and review criteria.
• In
  close coordination with the Finance Officer (Sub-Grants), and using
  the approved IDLO pre-grant assessment tools, carry out Program-related
  pre-grant assessments for all recommended IPs before sub-grants
  contracting.
• Liaise
  with the Finance Officer (Sub-Grants) and HQ-based Program Coordinator,
  contract and sign sub-grant agreements, amendments and extensions.
• Assist
  the Finance Officer (Sub-Grants) to maintain a database of all CJP
  sub-grants including funding applications, progress reports and sub-grants
  disbursements;
• Conduct
  research on legal, political, social, and economic events, trends,
  and/or developments relating to the Program.
• Carry
  out desk research to provide substantive input into the development of new
  proposals, concept notes, briefing notes, summary status reports,
  donor narrative reports, and mission preparation.

• Assist
  the Supervisor in providing up to date information for budget forecasting
  and monitoring of relevant programmatic budget financial reports.
• Follow
  up on key finance/procurement issues relating to program
  implementation e.g. procurement planning, venue requests, purchase
  requisitions and payment requests.
• Provide
  support in the development of program donor budgets for fundraising
  purposes.

• Report
  regularly to the Program Manager on program updates (including, but
  not limited to, preparation of monthly Program reports and specific
  updates as necessary).
• Working
  closely with the MEL Officer, the Communications and Reporting Officer and
  the Finance Officer (Sub-Grants), draft donor reports based on
  internal timelines and parameters agreed upon with Supervisor, and
  incorporate all feedback during all phases upto finalization.
• Draft
  briefings on Program and team successes and documentation for internal and
  external information sharing.
• Jointly
  with the MEL Officer, monitor and report on progress in line with the MEL
  framework for Programs being implemented

• Attend
  relevant technical meetings with partners, as needed, prepare minutes of
  meetings and track follow up required.
• Respond
  to internal requests for information or research and external information
  requests as delegated.

• The Field Program Coordinator should hold
  an undergraduate (Bachelors)
  degree in Law, Management, Political Science, Public Policy or
  other relevant disciplines from a recognized university. Post-graduate
  qualifications will be an added advantage.
• Four
  years’ professional experience in working in the governance, justice, law
  and order sector in Uganda. Experience working with international
  organizations or large national organizations in the justice, law and
  order sector (JLOS) will be a significant advantage.
• Demonstrable
  experience working in the justice, law and order sector in Uganda
  including familiarity with trends within the sector. Also critical is
  significant levels of familiarity with policy, legal and
  institution reforms within the sector in Uganda.
• Excellent
  interpersonal, organizational, diplomacy and communication skills.
• Demonstrable
  ability to meet deadlines in a fast-paced work environment
• Solid
  research, analytical and strategic thinking skills and demonstrable
  advanced computer skills (MS Office Suite including MS Excel, Power point
  and Internet).
• Proven
  ability to operate in a team environment liaising with a diverse team.
• Enthusiastic
  and proactive attitude including willingness to travel frequently
  to the field.
• Self-motivated
  and dynamic with a willingness and ability to use initiative to assist the
  organization to achieve its objectives; and
• Highly
  developed sense of ethics, integrity and commitment to IDLO’s
  mandate.
• Languages: Fluency in English is required.
  Fluency in any of the widely spoken local languages will be an
  added advantage.

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