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Field Program Coordinator SIDA Program Jobs – International Development Law Organization (IDLO)
Job Title: Field Program Coordinator
Organisation: International Development Law Organization (IDLO)
Funding Source: Swedish
International Development Cooperation Agency (Sida)
International Development Cooperation Agency (Sida)
Duty Station: Kampala, Uganda
Reports to: Field Program
Manager
Manager
About US:
The International Development Law Organization (IDLO) enables
governments and empowers people to reform laws and strengthen institutions to
promote peace, justice, sustainable development and economic opportunity. We
contribute to creating stable and inclusive societies where every person can
live free from fear and want, in dignity and under the rule of law.
governments and empowers people to reform laws and strengthen institutions to
promote peace, justice, sustainable development and economic opportunity. We
contribute to creating stable and inclusive societies where every person can
live free from fear and want, in dignity and under the rule of law.
About Program:
IDLO, with the financial support of the Swedish International
Development Cooperation Agency (Sida) is currently undertaking the inception of
a 5-year Community Justice Program (CJP) that seeks to enhance the
accessibility, quality and sustainability of justice services delivered for
rural, vulnerable and marginalised communities in Uganda. The CJP, to be
rolled-out once the country office set-up is completed, will focus on
legally-empowering grassroots communities, and enhancing the capacity of duty
bearers at the community level to provide the most vulnerable and marginalised
citizens with quality legal knowledge and legal aid to uphold their basic
rights, challenge their grievances in an equitable manner, and obtain effective
justice remedy and reparation or compensation from both formal and informal
justice mechanisms.
Development Cooperation Agency (Sida) is currently undertaking the inception of
a 5-year Community Justice Program (CJP) that seeks to enhance the
accessibility, quality and sustainability of justice services delivered for
rural, vulnerable and marginalised communities in Uganda. The CJP, to be
rolled-out once the country office set-up is completed, will focus on
legally-empowering grassroots communities, and enhancing the capacity of duty
bearers at the community level to provide the most vulnerable and marginalised
citizens with quality legal knowledge and legal aid to uphold their basic
rights, challenge their grievances in an equitable manner, and obtain effective
justice remedy and reparation or compensation from both formal and informal
justice mechanisms.
Job Summary: The Field
Program Coordinator will assist in the management and supervision of program
implementation of the CJP-supported interventions.
Program Coordinator will assist in the management and supervision of program
implementation of the CJP-supported interventions.
Key Duties and Responsibilities:
Program Implementation and Monitoring:
- Support
day to day program implementation, including: work planning, budget
management, monitoring, and reporting, and ensure that all project phases
are consistent with the project design and delivery schedule and in
accordance with IDLO processes and procedures. - Assist
the Program Manager with management of Program-related consultants,
including providing support in the drafting of Terms of References, timely
identification and screening of program consultants/contractors as
well as the processing of contracts. - Process,
update, and maintain master files for each project in the Program,
including registries of all technical documentation, to be made available
to program staff and management when needed. - Oversee
the maintenance of the consultants’ database with an up-to-date list of
experts and/or consultants relevant for the implementation of the Program. - Jointly
with the Finance Officer (Sub-Grants), prepare the full package of
documents ahead of each call for applications; screen applications and
track and report on applications received against criteria matrix; - Upon
approval of the initial selection report, jointly develop, the application
documents package and updated matrix of eligible applications to be
presented to the Internal CJP Sub-Grants Review Committee; prepare the
Committee Report. - Ensure
periodic review of sub-grants application documents and review criteria. - In
close coordination with the Finance Officer (Sub-Grants), and using
the approved IDLO pre-grant assessment tools, carry out Program-related
pre-grant assessments for all recommended IPs before sub-grants
contracting. - Liaise
with the Finance Officer (Sub-Grants) and HQ-based Program Coordinator,
contract and sign sub-grant agreements, amendments and extensions. - Assist
the Finance Officer (Sub-Grants) to maintain a database of all CJP
sub-grants including funding applications, progress reports and sub-grants
disbursements; - Conduct
research on legal, political, social, and economic events, trends,
and/or developments relating to the Program. - Carry
out desk research to provide substantive input into the development of new
proposals, concept notes, briefing notes, summary status reports,
donor narrative reports, and mission preparation.
Program Budgeting:
- Assist
the Supervisor in providing up to date information for budget forecasting
and monitoring of relevant programmatic budget financial reports. - Follow
up on key finance/procurement issues relating to program
implementation e.g. procurement planning, venue requests, purchase
requisitions and payment requests. - Provide
support in the development of program donor budgets for fundraising
purposes.
Reporting:
- Report
regularly to the Program Manager on program updates (including, but
not limited to, preparation of monthly Program reports and specific
updates as necessary). - Working
closely with the MEL Officer, the Communications and Reporting Officer and
the Finance Officer (Sub-Grants), draft donor reports based on
internal timelines and parameters agreed upon with Supervisor, and
incorporate all feedback during all phases upto finalization. - Draft
briefings on Program and team successes and documentation for internal and
external information sharing. - Jointly
with the MEL Officer, monitor and report on progress in line with the MEL
framework for Programs being implemented
Partnership, Networking & Coordination:
- Attend
relevant technical meetings with partners, as needed, prepare minutes of
meetings and track follow up required. - Respond
to internal requests for information or research and external information
requests as delegated.
Qualifications, Skills and
Experience:
Experience:
- The Field Program Coordinator should hold
an undergraduate (Bachelors)
degree in Law, Management, Political Science, Public Policy or
other relevant disciplines from a recognized university. Post-graduate
qualifications will be an added advantage. - Four
years’ professional experience in working in the governance, justice, law
and order sector in Uganda. Experience working with international
organizations or large national organizations in the justice, law and
order sector (JLOS) will be a significant advantage. - Demonstrable
experience working in the justice, law and order sector in Uganda
including familiarity with trends within the sector. Also critical is
significant levels of familiarity with policy, legal and
institution reforms within the sector in Uganda. - Excellent
interpersonal, organizational, diplomacy and communication skills. - Demonstrable
ability to meet deadlines in a fast-paced work environment - Solid
research, analytical and strategic thinking skills and demonstrable
advanced computer skills (MS Office Suite including MS Excel, Power point
and Internet). - Proven
ability to operate in a team environment liaising with a diverse team. - Enthusiastic
and proactive attitude including willingness to travel frequently
to the field. - Self-motivated
and dynamic with a willingness and ability to use initiative to assist the
organization to achieve its objectives; and - Highly
developed sense of ethics, integrity and commitment to IDLO’s
mandate. - Languages: Fluency in English is required.
Fluency in any of the widely spoken local languages will be an
added advantage.
How to Apply:
All qualified and interested applicants are encouraged to apply via our
website at the link below and submit the completed IDLO Personal History Form
(PHF), resume and cover letter.
website at the link below and submit the completed IDLO Personal History Form
(PHF), resume and cover letter.
Deadline: 12th March, 2018
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