Administrative Assistant USAID NUYOK Project Jobs – Caritas

Job Title:          Administrative Assistant
Organisation: Caritas
Kotido Diocese
Ref No: CKD/NUYOK/2018
Duty Station: Uganda
Reports to:
Administration Manager
About US:
Caritas Kotido Diocese was
established in 1991 as the social services and development arm of the Catholic
Diocese of Kotido. Caritas Kotido Diocese operates under the registered Trustee
of Kotido Diocese and uses the Certificate of Incorporation of “Kotido Diocese”
as a corporate body under the name “THE REGISTERED TRUSTEES OF KOTIDO DIOCESE.”
About NUYOK Program:
Caritas Kotido Diocese is part
of a consortium led by Catholic Relief Services (CRS) to run a five-year Food
for Peace (FFP) USAID funded program called NUYOK to build resilience to shocks,
enhance livelihoods and improve food security and nutrition for vulnerable
rural families in three districts of Karamoja viz: Abim, Nakapiripirit and
Napak – which are home to 406,880 people living in an estimated 58,126
households. Caritas Kotido Diocese through support from CRS will implement the
activities of NUYOK Programme in Abim District.
Job Summary: The Administrative
Assistant will provide support to our managers and employees, assisting in
daily office needs and managing our field office’s general administrative
activities.
Key Duties and Responsibilities:
  • Ensures
    reception and orientation of incoming visitors
  • Receives
    and dispatches incoming telephone calls and manages contact database
  • Manages
    appointments for the program management team
  • Manages
    and maintains records for the field office outgoing/incoming courier
  • Manages
    the use of office meeting room
  • Assist
    in drafting outgoing correspondences
  • Assists
    with filing for the field office
  • Assists
    in preparation of conferences/workshops
  • Assists
    in data entry when needed
  • Proofread,
    edit and photocopy documents as needed
  • Provide
    logistical support for meetings, training workshops, and field trips
  • Write
    and distribute meeting minutes, including conference call meetings when needed
  • Maintain
    office supplies for office as required.



Qualifications, Skills and Experience: 
  • The
    applicant should preferably hold a professional diploma in secretarial
    studies, Human Resource management, and Business Administration.
  • One
    to two years experience working in an office environment in a clerical or
    administrative role.
  • Previous
    experience with a local or international NGO is an added advantage
  • Additional
    education may substitute for some experience.
  • Experience
    with typing/word processing, data entry into online databases and forms,
    and working with various office equipment.
  • Experience
    in MS Office package (Excel, Word, PowerPoint, Visio) and information management
    systems. Proficient in Word.
  • Good
    time management skills with ability to work on multiple tasks
  • Strong
    customer service orientation with good communication and interpersonal skills
  • Proactive,
    resourceful, solutions oriented and results-oriented.
  • Possession
    of a valid riding permit is a must.
How to Apply:
All suitably qualified and
interested candidates should send their application letters, Curriculum Vitae,
certified academic (transcripts & certificates) and other relevant work
experience documents to;
The Secretary SSD Board,
Kotido Catholic Diocese,
P.O Box 55, Kotido -Uganda.
OR to;
The Parish Priest,
Abim Catholic Parish,
P.O. Box 55, Kotido – Uganda
NB:
  • Only
    shortlisted applicants will be contacted.
  • Canvassing
    for support will lead to automatic disqualification.
  • Ensure
    your academic documents are certified before submission of your
    application.
Deadline: 16th
February 2018
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