Administration Coordinator NGO Careers – ActionAid Uganda (AAU)




Job Title:        Administration Coordinator
Organisation: ActionAid
Uganda (AAU)
Duty Station: Kampala,
Uganda
Reports to: Director
Human Resources and Organization Effectiveness
About US:
ActionAid is an International
Development Agency working in over 50 countries in Africa, Asia, Latin America
and the Caribbean. ActionAid’s mission is to work with the poor and the
ActionAid Uganda (AAU), a national development organization registered under
the laws of Uganda and with a local Board.
Job Summary: The Administration
Coordinator will develop, coordinate, implement and monitor procurement and
administrative plans and procedures in accordance with the AAI/AAU
organizational policies.
Key Duties and Responsibilities:
  • Develop
    and implement annual procurement plans in line with AAU’s and PPDA’s
    standards.
  • Steer
    the implementation of policies and standard operating guidelines for
    general administration, (transport, travel and administrative logistical
    support to staff/visitors).
  • Coordinate
    and ensure adequate security of people and organization assets in line
    with organizational policies.
  • Lead
    and coordinate the maintenance of AAU premises in line with the AAU
    Policies.
  • Supervise,
    coach and mentor staff to support their performance in line with Human
    Resource Policy Manual.
  • Actively
    contribute to the development, review of and monitoring of the AAU
    Administration – related policies.
  • Work
    closely with stakeholders to fulfill the legal obligations of the
    organization.



Qualifications, Skills and Experience:
  • The
    ideal candidate for the Action Aid International Administration
    Coordinator job placement should preferably hold a Post
    Graduate qualification in Procurement, Business Administration, Public
    Administration or related field.
  • Professional Training in; Procurement and
    Logistics Management, i.e. CIPS is a MUST.
  • A
    minimum of four years relevant experience from a reputable organization,
    preferably an NGO. Two years of which shall be at management level.
  • Excellent
    planning and
    organizing skills;
  • Excellent
    interpersonal and communication skills;
  • Fleet
    management skills;
  • Security
    management skills;
  • Assets
    management skills;
  • Customer
    Service skills;
  • Task
    oriented
  • Ability
    to work independently
How to Apply:
All qualified and interested
candidates should deliver their application letters, CVs and copies of Academic
documents with details of at least three (3) referees one of which shall be
from your most recent employer. The complete applications should be hand
delivered or sent by email to Vacancies.Uganda@actionaid.org addressed to: The
Director Human Resource and Organizational Effectiveness, ActionAid Uganda Plot
2514/2515 Ggaba Road, Opposite Kampala International University, P.O. Box 676
Kampala. Uganda.
NB:  All
Applications sent by email should clearly indicate the position title in the
subject line.
Deadline:  15th February 2018

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