2 Finance and Administration Officer EDF Grant Job Opportunities – Office of the Prime Minister (OPM)

Organisation: Office
of the Prime Minister (OPM)
Project Name: Development
Initiative for Northern Uganda (DINU)
Funding Source: European
Development Fund (EDF)
Duty Station: Uganda
Reports to: Regional
About US:
The Government of Uganda has
received a grant from the 11th European Development Funds towards the
Development Initiative of Northern Uganda (DINU). The Programme is intended to
eradicate poverty and under-nutrition and strengthen the foundations for
sustainable and inclusive socio-economic development in the sub-regions of
Acholi, Lango, Teso, West Nile and Karamoja, and as such promote sustainable
and inclusive socio-economic development. It will provide support in the three
focal sectors identified in the National Indicative Programme (Food Security
and Agriculture; Transport Infrastructure and Good Governance).
Job Summary: The Finance
and Administration Officer will be responsible for the effective and efficient
administration, financial record keeping and performing clerical accounting
roles in the programme office in Gulu and Moroto. He/She will be under the
overall supervision and guidance of the Regional Coordinator DINU/PMU and is
supported by the Finance and Contracts Officer and the Finance and Administration
and the DINU Technical Advisor
Key Duties and Responsibilities:
  • Manage
    the central archive, ensuring that all documents are properly filed and
    retrievable according to an agreed administrative system;
  • Carry
    out stores and assets management, and procure office supplies as and when
  • Maintain
    equipment and transport fleet in excellent and safe operational condition;
    and organize their use or movement in a rational and efficient manner and
    maintain an up-to-date record of their use and record in the asset
  • Coordinate
    the logistical requirements for organizing workshops, meetings and
    appointments, organise materials, produce and distribute documents, make
    appointments, and take minutes;
  • Check,
    code and process payment requests and accountabilities in conformity with
    EDF and programme guidelines;
  • Maintain
    accounting system embracing all programme transactions and as per
    programme estimates;
  • Manage
    petty cash, keep a basic cashbook, produce bank/cash, expenditure and fund
    balance reports and operate as a bank agent, according to procedures set
    by the liaison office;
  • Provide
    for basic Human Resource support, documentation and staff welfare;
  • Ensure
    the overall maintenance and tidiness of the Programme Office;

Qualifications, Skills and Experience: 
  • The
    ideal candidate must hold an Honours Bachelor’s degree in Commerce,
    Business Administration or its equivalent, plus professional accounting
    qualifications, like ACCA or CPA, up to stage II level or completed an
    accounting technician course from a professional accounting body;
  • A
    minimum of five years, of relevant working experience in office
    administration of which at least 2 years in a senior position;
  • Proven
    experience with basic administration and accounting practices;
Personal Competences:
  • A
    self-motivated, result-oriented person with impeccable integrity, and the
    ability to work under high pressure and to meet deadlines;
  • Analytical
    skills, thoroughness, accuracy and attention to detail;
  • A
    high level of interpersonal and management skills and ability to work with
    persons at all levels in the organization;
  • Computer
    literacy with high proficiency in MS Word and Excel;
  • Good
    spoken and written English and ability to effectively follow oral and
    written instructions.
  • Age: 30 years and above
How to Apply:
All candidates should send
their applications accompanied by detailed curriculum vitae, copies of
certificates and academic transcripts, three competent referees, one of whom
MUST be from your current employer or previous employer for those temporarily
unemployed plus a passport photo, contact details (mobile number and e-mail),
photocopy of the National ID should be addressed to:
The Permanent Secretary,
Office of the Prime Minister,
New Government Block,
Plot 9-11 Apollo Kaggwa Road,
P.O. Box 341, Kampala. Uganda
NB: The application
forms should be delivered at the Human Resource Office 3rd Floor, Office of the
Prime Minister
Deadline: Friday, 23rd February 2018 at 5:00 p.m.

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