The Ugandan Jobline

• The
  Business Support Assistant (Logistics) will gather information with clear
  direction to support the drafting of documents and preparing reports by
  other staff.
• Quickly
  respond to queries and escalate where appropriate, in order to provide a
  timely and accurate service to clients.
• Support
  processing and managing routine administrative and financial tasks in
  various functional areas, to contribute to the effective and timely management
  of resources.
• Provide
  revision and proof-reading services for standard documents, to contribute
  to the development of accurate documentation.
• Take
  responsibility for the maintenance of set standard systems and files, to
  ensure information is accurate and readily available for the function.
• Identify
  simple discrepancies in statistics and data, such as missing information,
  and report to senior staff in order to support clients to deliver their
  work.
• The
  jobholder will take responsibility for data integrity to facilitate
  availability of accurate information in corporate systems.
• Provide
  guidance on routine business support methods and practices to junior
  colleagues to ensure services are delivered consistently and to the
  required standards.
• Work
  with a variety of individuals, taking on feedback where appropriate to
  assist in business support delivery for staff.

• The
  ideal candidate for the United Nations UN World Food Programme (WFP)
  Business Support Assistant (Logistics) job opportunity should hold a University
  degree in Business Administration or any related discipline with
  additional years of related work experience and/or training/courses.
• Three
  years of progressively responsible work experience in the relative business
  stream with experience in general Logistics work.
• The
  applicant should be proficient in the use of office equipment and computer
  software packages, such as Microsoft Word.
• Knowledge
  of work routines and methods in order to complete processes under minimal
  supervision.
• Uses
  tact and courtesy to give and receive information to a wide range of
  individuals.
• Ability
  to identify data discrepancies and rectify problems requiring attention.
• Demonstrated
  ability to offer guidance or basic on-the-job training to more junior
  staff.
• Language: Fluency in English

• Understand
  and communicate the Strategic Objectives: Understands WFP’s Strategic
  Objectives and the link to own work objectives.
• Be a force
  for positive change: Flexibly
  adapts individual contributions to accommodate changes in direction from
  supervisors and internal/external changes (such as evolving needs of
  beneficiaries, new requirements of partners).
• Make the mission
  inspiring to our team: Recognizes
  and shares with team members the ways in which individual contributions
  relate to WFP’s mission.
• Make our
  mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and
  is able to communicate this link to others.
• People:
• Look for ways
  to strengthen people’s skills: Assesses own strengths and weaknesses to increase
  self-awareness, and includes these in conversations on own developmental
  needs.
• Create an
  inclusive culture: Participates
  in open dialogue, and values the diverse opinion of others, regardless of
  background, culture, experience, or country assignment.
• Be a coach
  & provide constructive feedback: Proactively seeks feedback and coaching to build confidence,
  and develop and improve individual skills.
• Create an “I
  will”/”We will” spirit: Participates
  in accomplishing team activities and goals in the face of challenging
  circumstances.

• Encourage
  innovation & creative solutions: Shows willingness to explore and experiment with new ideas and
  approaches in own work.
• Focus on
  getting results: Consistently
  delivers results within individual scope of work on time, on budget and
  without errors.
• Make
  commitments and make good on commitments: Commits to upholding individual accountabilities
  and responsibilities in the face of ever-changing country or functional
  priorities.
• Be Decisive: Makes rational decisions about
  individual activities when faced with uncertain circumstances, including
  in times of ambiguity regarding information or manager direction.

• Connect and
  share across WFP units: Seeks
  to understand and adapt to internal or cross-unit teams’ priorities and
  preferred working styles.
• Build strong
  external partnerships: Demonstrates
  ability to understand and appropriately respond to and/or escalate needs
  of external partners.
• Be
  politically agile & adaptable: Portrays an informed and professional demeanor toward internal
  and external partners and stakeholders.
• Be clear
  about the value WFP brings to partnerships: Provides operational support on
  analyses and assessments that quantifies and demonstrates WFP’s unique
  value as a partner.

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