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Supply Chain Manager Job Opportunity – International Rescue Committee (IRC)

Job Title:         Supply
Chain Manager
Organization: International
Rescue Committee (IRC)
Duty Station:  Kampala,
Uganda
Reports to: Supply
Chain Coordinator
About Us:
The International Rescue
Committee helps people whose lives and livelihoods are shattered by conflict
and disaster to survive, recover, and gain control of their future. It was
created by Albert Einstein more than 80 years and has been working in Uganda
since 1998. It has particularly working in the conflict zones where tens of
thousands of people have been kills and over 1.6 million displaced. Following a
peace agreement in 2006, Ugandans are returning home and looking to rebuild
their lives. The IRC is there to protect women and children from violence and
exploitation by fostering a safe environment and encouraging education, and is
supporting farmers and small businesses, and helping communities promote peace
and long-term development.
Job Summary: The Supply
Chain Manager is an integral member of the country management team and reports
directly to the Supply Chain Coordinator. This position is mainly responsible
for the management and delivery of effective supply chain support throughout
the country program in compliance with IRC and donor regulations. This position
will also support key responsibilities including procurement, transport,
inventory and asset management, supply chain reporting and providing technical
support to the supply chain teams in the field. The Supply Chain Manager will collaborate
and coordinate with Programs and Finance to ensure integrated and harmonized
operational systems. Collaborate with Finance Controller to ensure that
internal controls are met with minimum bureaucracy. Work with Field Office
Supply Chain staff and Field leads to ensure effectiveness, countrywide
uniformity of Supply Chain structure and implementation of the IRC’s standard
operations policies and procedures. Implement job and site specific trainings
to ensure that Supply chain staff possess the knowledge and skills commensurate
with their responsibilities.
Key Duties and Responsibilities:
Compliance:
  • Ensure
    that Supply Chain policies and procedures are in compliance with
    applicable IRC and funding source policies, procedures and requirements.
    All locations and staff act in accordance with the policies.
  • Maintain
    and update donor guidelines related to Supply Chain Field (procurement,
    asset etc.)
  • Update
    as required the IRC standards in terms of assets/equipment to be
    purchased.
  • Monitor
    Supply Chain sections of budgets and track expenditure. Follow up as
    necessary including timely information and budgetary comments regarding
    any realignment.
  • Finalize
    the procurement plans for all grants.
  • Ensure
    all donor reports for assets are completed and submitted to the Grants
    department on time.
  • Disposal
    of assets is reviewed annually and donor requirements followed as
    necessary.
  • Familiarize
    with various donor regulations.
Training and Outreach
  • Proactively
    develop the skills of IRC staff to understand and utilize Supply chain
    tools and services to design and implement quality programming.
  • Work
    with field staff to identify Supply Chain needs and ensure the issues are
    raised in new budget development.
  • Ensure
    all Supply Chain staff are aware of and in compliance with IRC
    procurement, asset and stock management, transport, communications etc in
    order for them to clearly share this information.
  • Assist
    Supply Chain staff in working with program staff towards establishing
    procurement plans before the start of each grant ensuring they fit in the
    budget, are donor compliant and realistic in terms of timing. Ensure
    monthly Supply Chain reports are submitted from each field .Review and
    follow up as necessary.
Staff Management
  • Practice
    excellent human resource management, supporting the development, promotion
    and retention of a motivated team of qualified and experienced staff.
  • Identify
    staffing and/or skills gaps and see that these gaps/needs are filled and
    support the recruitment of all. Provide feedback through regular
    performance evaluations.
  • Ensure
    that any staff discipline follows a progressive methodology which provides
    for clear and structured improvement.
  • Develop
    long term plan for continued quality leadership by providing staff
    development and succession plans.
Systems
  • Ensure
    procurement is done according to IRC and/or donor regulations.
  • Ensure
    that staff participating in tender committees are trained and understand
    their roles.
  • Ensure
    clear delineation of roles for procurement Ensure the update of the
    pre-selected suppliers list.
  • Ensure
    transport services are cost efficient and reliable.
  • Ensure
    warehouse and stocks are secure, well managed and documented.
  • Ensure
    assets and property are effectively managed, asset list is updated
    regularly and assets are disposed according to IRC and/or donor
    regulations.
  • Ensure
    IT systems are reliable and provide the required levels of connectivity
    and ensure the good working order of all IT networks.
  • Supervise
    the good working order of the communications systems used by IRC.
  • Supply
    Chain works consistently with Security to maintain required security
    levels, awareness and responsiveness.
Managerial and Supervisory
Responsibilities
  • Responsibility
    for the operating budget for the Supply Chain Units.
  • Give
    periodic performance evaluations on staff directly supervised as per IRC
    personnel policies.
  • In
    coordination with Field Coordinators and Deputy Director of Operations,
    plan and execute regular field visits to offer support/training to field
    supply chain and other staff.
  • Matrix
    directly management of the Supply Chain staff in Kampala in line with
    his/her job description.
  • Attend
    and comment as appropriate on all GOMS.



Qualifications, Skills and Experience: 
  • The
    applicant for the Supply Chain Manager job opportunity must hold an
    advanced degree
  • At
    least five years of progressive Supply Chain professional experience or
    equivalent education and experience
  • Five
    years of progressive Supply Chain professional experience or equivalent
    education and experience
  • Demonstrated
    success as a Supply Chain leader across all disciplines within Supply
    Chain including planning, procurement and logistics.
  • Broad
    knowledge and experience in Supply Chain strategies, market analysis techniques,
    procurement and contracting, vehicle and fleet management, inventory,
    property and asset management.
  • Strong
    collaborator and influencer with effective interpersonal and analytical
    skills who is able to work seamlessly across countries, cultures and organizational
    units.
  • Able
    to work effectively in a highly matrixed structure.
  • Strong
    financial management and budgeting skills.
  • Excellent
    training and coaching ability.
  • Ability
    to travel to remote field offices
How to Apply:
All suitably qualified and interested
candidates should send an updated CVs and cover letters clearly indicating the
position applied for as the subject to: UA-IRCJobs@Rescue.org (The Human
Resource and Administration department, International Rescue Committee)
Deadline: 22nd January 2018
For more of the latest jobs,
please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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