Project Coordinator –Sustainable Development Goals- WASH Project Non-profit Careers – Plan International

Organisation: Plan
International
Duty Station: Kamuli,
Uganda
Reports to: Project
Manager SDG WASH
About US:
Plan International was founded
over 75 years ago and is one of the oldest and largest children’s development
organizations (non-profit / INGOs) in the world. We work in 50 developing
countries across Africa, Asia and the Americas to promote child rights and lift
millions of children out of poverty. Plan’s vision is of a world in which all
children realize their full potential in societies that respect people’s rights
and dignity. Plan is independent, with no religious, political or governmental
affiliations.
Job Summary: The Project
coordinator has the responsibility for the successful initiation and set up,
planning and design, implementation, monitoring, controlling and closure and
transition of the Sustainable development Goals WASH project at district level.
The PC delivers the project results in the context of time, budget, quality,
scope, risk and in accordance with Plan International’s values and behaviours,
including gender transformatory outcomes.
Key Duties and Responsibilities:
Staff Management
  • Manage volunteers according to the established policies and practices of the
    organization.
  • Initiate and manage the process of contracting
    qualified consultants to work on the project as appropriate.
Project Implementation
  • Execute the project according to the project
    plan.
  • Liaise with the MER team to develop forms and
    records to document project activities.
  • Set up files to ensure that all project
    information is appropriately documented and secured.
  • Monitor the progress of the project and make adjustments
    as necessary to ensure the successful completion of the project.
  • Establish a communication schedule to update
    stakeholders including appropriate staff in the organization on the
    progress of the project,
  • Review the quality of the work completed with the project team on a regular
    basis to ensure that it meets the project standards.
  • Ensure that the Programme Quality Policy and
    Procedures are followed in his/her project.
  • Ensure gender equality related action plans are planned, implemented with
    clear gender transformatory outcomes.
Partnership Management
  • Manage the partners implementing the project
    activities following the Partnership Framework and Guidelines.
  • Ensure proper capacity assessment of all partners.
  • Ensure all legal documentation is in place
    before bringing partners on board.
  • Support their capacity building process and
    manage relationship building.
  • Ensure that the partners follow all the
    requirements stipulated by
    the donor.
Project Monitoring and
Evaluation and Control
  • Measure the project progress and identify
    appropriate corrective action in situation where the project’s performance
    deviates significantly from the plan.
  • Write high quality reports to donors following the donor compliance
    guidelines.
  • Follow the communication protocols with donors
    and the Resource Mobilization team and provide information as outlined in
    funding agreements.
  • Monitor all budgeted project expenditures and
    cash flow projections and
    report actual cash flow and variance to senior management on a regular
    basis.
  • Manage all project funds according to
    established accounting policies and procedures, ensuring value for money
    and strong accountability.
  • Ensure that all financial records for the project are up to date.
  • With support from Finance Department, prepare
    financial reports and supporting documentation for funders as outlined in
    funding agreements. Ensure consistency between narrative and financial
    reports.
  • Ensure that the project deliverables are on time, within budget and at the required
    level of quality.
  • Evaluate the outcomes of the project as
    established during the planning phase.
  • Optimize the use of the SAP system to manage
    project outputs, budget, and expenditure and project closure.
  • Manage project risks, ensuring they are
    effectively tracked and reported. Manage audit process and follow up audit
    action list.
Advocacy, Influencing and
Visibility
  • Represent Plan International at district to
    implement the advocacy activities as stated in the project.
  • Support with technical documentation of
    evidences from the project and write stories of change when required.
  • Ensure close technical and operational collaboration and coordination with
    Government Agencies & WASH Net works
  • Ensures that the project is fully aligned with
    the Advocacy Strategy and the SDG influencing plan.
End of Project Transition and
Project Integration
  • Implement all the transition activities to ensure proper closure of
    the project (lessons learned, financial and contractual closure
    activities, etc.)
  • Promote full integration of the project with
    other initiatives implemented in the same location in close coordination
    with the Programme Unit
    Manager.
  • Participate and provide valuable input into the
    technical network meetings.
  • Support the Resource Mobilization Unit and the
    National Programme Manager in developing proposals that may facilitate the
    continuity of the project.
Child Protection Policy
Responsibilities (mandatory for all staff)
  • Adhere to the Child Protection Policy, Code of
    Conduct and reporting any CPP issues.
  • Responsible for the implementation of the CPP
    standards as they apply to
    area of responsibility plus the development of actions to address
    identified gaps and monitoring their effectiveness.
  • Ensure that all Plan International partners,
    visitors and associates in his/her area of responsibility are provided
    with, are made aware off
    and have signed and returned a copy of the child protection policy. Inform
    the partners, visitors and associates that they must comply with the
    policy in all contacts and communications with children during their
    visit.
  • Ensures that Plan International’s global policies for Child
    Protection (CPP) and Gender Equality and Inclusion (GEI) are fully
    embedded in accordance with the principles and requirements of the policy
    including relevant Implementation Standards and Guidelines as applicable
    to their area of responsibility. This includes, but is not limited to,
    ensuring staff and associates are aware of and understand their
    responsibilities under these policies and Plan International’s Code of
    Conduct (CoC), their relevance to their area of work, and that concerns
    are reported and managed in accordance with the appropriate procedures.
Sponsorship Commitments
Responsibilities
  • Design and support implementation of programmes
    that are aligned with the Sponsorship Commitments, ensuring that the
    interventions benefit
    Sponsored Children.
  • Communicates with tact, diplomacy and maintain
    professional working relationships at all times.
  • Close collaboration and interdependence with
    the Programme Team and Resource Mobilization Unit at CO level, and other
    support departments
    (Finance, Admin, Risk Management, HR, Sponsorship)
  • Regular working relationship with PU teams,
    especially PC/PM and other focal points implementing similar projects.
  • Communications Department to ensure proper
    visibility and compliance
    to branding.
  • Local, national and international Civil Society
    Organizations, Private Sector actors, Government institutions and UN
    agencies to ensure Plan’s work is well linked to other initiatives.
     



Qualifications, Skills and Experience:
  • The
    applicant for the Plan International Project Coordinator –Sustainable Development
    Goals- WASH project job vacancy must hold a Bachelor’s degree in
    Engineering, Social
    Sciences, Public Health, Environment or its equivalent, with professional
    training on WASH programming.
  • Three years of experience in the design,
    implementation and evaluation of WASH programmes, including donor
    compliance.
  • Knowledge of environment and current effective
    practices of WASH in Uganda, including existing networks, CSOs and
    government stakeholders
  • Knowledgeable of key sanitation approaches
    including CLTS, SANIMARK & MHM
  • Excellent
    project management and team leadership skills
  • Demonstrated skills and experience in report
    writing, donor compliance and budget management.
  • Identification and synthesis of best practices
    and lessons learned directly linked to grant implementation, promote knowledge management,
    document best practices and lessons learned from project implementation,
    and facilitate dissemination in appropriate format to relevant
    stakeholders.
  • Influencing and skills in working with advocacy
    networks at national and
    district level.
  • Knowledge and dynamic in working with
    vulnerable young girls and boys.
  • Establishes effective partnerships with
    external organisations.
  • Excellent communication (verbal and written)
    and interpersonal skills, with ability to work with people from diverse cultures
  • Proven computer skills and knowledge of
    Microsoft software including MS Word processing, Power point presentation,
    Excel spreadsheets, e-mail and web based research.
  • Experience of gender mainstreaming gender
    equality and inclusion in
    WASH
How to Apply:
All suitably qualified
candidates should send their letters of application, together with updated CVs,
contact telephone numbers, copies of relevant certificates, names and contact
details of three references plus salary history and send to:
The Country Human Resources and
Organizational Development Manager,
Plan Uganda
Deadline: 26th January 2018

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