The Ugandan Jobline

• Work
  in close consultation with the Country Representative (CRU) and Technical
  Manager for Livestock (TML) review and prepare the project’s work plan and
  budget as part of the quarterly and annual planning process.
• Manage
  monthly, quarterly and annual work plans for project activities and
  logistics, identifying and responding to the implications of
  interdependencies between different sub-project work stream activities.
• Ensure
  all project staff and partners are clear on project plans and required resources
  during planning.
• Project
  delivery, implementation and internal reporting:
• Ensure
  the methodologies for each activity are clearly understood by the project
  team and delivered according to Farm Africa Approaches.
• Ensure
  that project activities are implemented and outputs achieved as planned
  and within the agreed budget.
• Review
  progress regularly, submitting quarterly internal progress review reports
  outlining progress, issues and actions being taken in the standard format.
• Participate
  in quarterly programme progress review sessions with the Steering
  Committee (including Country Heads) including: in-depth review of
  financial spend/burn rate; achievement against activity and output plan,
  and a forward look on whether the project is achieving against its
  objectives, indicators and beneficiaries. 
  
• Proactively
  identify and monitor any risks to non-delivery and, where required,
  develop and implement action plans to address issues identified;
• Ensure
  the timely submission of narrative and financial reports to the TML to
  facilitate compliance with donor reporting requirements indicated in the
  financing agreement

• Manage
  the project within the agreed budget
• Work
  with the Project Accountant & Administrator to regularly forecast
  budgets in line with any changes in implementation plans, and where
  required, to reflect the changing financial context (e.g., inflation,
  exchange rates)
• Identify
  and analyse the causes of spend variances to the budget and take action as
  needed
• Implement
  internal project financial controls, ensuring that financial management in
  the project field office is in compliance with and exceeds the basic
  standards contained in the Farm Africa finance procedures manual
• Review
  budget monitoring reports, and provide timely explanations and corrective
  actions for any significant variances
• Ensure
  that all procurement of goods and services is carried out in line with
  Farm Africa procedures and also follows the terms and conditions
  stipulated in the financing agreement.
• Work
  with the CRU, Finance & Administration Manager and wider Farm Africa
  finance team to monitor financial risks, developing and implementing
  mitigation actions as needed

• Work
  closely with the M&E Knowledge Management Specialist and TML to
  contribute lessons learned, ensure dissemination and maintain dialogue on
  key project findings
• Ensure
  the project’s log-frame and data collection plans are regularly reviewed
  and refreshed, and the project is collecting the breadth of indicators
  required at a frequency and timing in line with reporting purposes
• Lead
  the project’s annual self-assessment process ensuring that necessary
  evidence is collected and all staff are actively inputting into the
  process
• Ensure
  that the project is regularly conducting beneficiary surveys, collecting
  other data through relevant sources, developing case studies and collating
  photos
• Oversee
  baseline, mid-term, final evaluation and other external evaluations,
  ensuring that learning and recommendations from those evaluations are
  explicitly incorporated into the project’s future implementation activity

• Support
  annual PPR reflection processes to assess any adjustments needed to budget
  allocations for the project
• Ensure
  timely narrative and financial reporting from the region is secured, in
  good time for collation by the TML and submission to the donor
• Proactively
  identify any required changes to donor-agreed regional work plans,
  objectives and/or budgets, working with the TML and Uganda Country
  Representative to agree and implement any necessary contract revisions or
  renegotiations
• Ensure
  compliance with donor procurement and other contractual requirements
• Support
  management and oversee the quality of donor visits to the region

• Spend
  a high proportion of the time in the field visiting project activities to
  ensure activities are on track and are in line with Farm Africa
  Approaches/Methodologies
• Working
  with the Country Office team, TML and Project Accountant &
  Administrator, lead on the recruitment of new staff to the project team
• Hold
  (at least) monthly staff meetings and send minutes and key action points
  to partners and any relevant stakeholders
• Provide
  leadership and motivation to all project staff building values-based team
  working and individual staff skills relevant to the project. 
• Regularly
  provide both informal and formal coaching and feedback to all project
  staff
• Effectively
  and promptly deal with any poor performance and actively recognise and
  encourage strong performance
• Actively
  seek feedback on own performance and effectiveness from both country
  leadership as well as own project staff.
• Hold
  in-person supervision sessions with all line-managed staff at least once
  per quarter (to discuss progress against their personal development
  objectives and work targets) and carry out in-person annual appraisals
  with all line-managed staff

• Proactively
  identify and raise with the Country Representative, TML (and others as
  appropriate) any project-related delivery risks, and work with project
  partner staff to implement action plans to resolve identified issues
• Act
  as a regional level ambassador, promoting the project, including hosting
  visitors, speaking at workshops and conferences, and meeting donors and
  other officials when required
• Provide
  formal representation of the project at regional level with respect to key
  signatory government parties; ensure periodic reports are submitted to
  them on a timely basis
• Convene
  quarterly project meetings, involving representatives from all stakeholder
  groups
• Support
  organisation of external events, forums and conferences to share project
  lessons and experiences

• Contribute
  to the development and implementation of Farm Africa’s strategy 
• Identify
  and explore opportunities to grow and expand the country project pipeline,
  both in relation to the current project or related to new project
  opportunities
• Work
  with the Country Representative and the UK Programme Funding Unit to prepare
  funding proposals where requested, ensuring that any lessons learned
  during implementation are documented and built into future project design
• Participate
  in country-level or pan-Farm Africa programme meetings with other project
  coordinators, as reasonably requested

• The
  ideal candidate for the Farm Africa Project Coordinator job placement must
  hold a post graduate degree or equivalent in Agriculture, Livestock, Rural
  Development, Pastoral Development, Rural Livelihoods or other relevant
  field
• Five
  years’ experience as a senior project manager in an INGO or agri-business
  evidencing knowledge and understanding of project strategy, design,
  implementation, monitoring and reporting.
• Previous
  experience in operationalising project plans for complex programmes with
  multiple partners and external stakeholders
• Experience
  in financial management, including the ability to develop, read and manage
  budgets; and rapidly spot potential issues and solutions
• Experience
  in implementing gender transformative programming 
• Experience
  in Designing for Behaviour Change (DBC)approaches
• Experience
  in working in consortia
• Experience
  of leading projects delivering change using a market-systems approach
• Experience
  as senior manager working within a pastoralist systems context
• Experience
  of working in Karamoja 
• Trained
  in DBC techniques
• Experience
  in working in consortia on DFID (UK Aid) funded project
• Demonstrated
  leadership, line management and team building experience – including
  appraisal and managing under-performance.
• Knowledge
  and understanding of the livestock and pastoralism sector in Uganda, in
  particular with relation to small ruminants
• Detailed
  understanding of market-based approaches to development and particularly
  approaches which encourage greater participation of women
• Detailed
  understanding of participatory community-based project approaches, gender
  mainstreaming in development and economic opportunities. 
• Detailed
  understanding eco-system management, ideally in a rangeland/fodder context
• Further
  relevant academic qualification in
  the area of Agriculture, Livestock, Rural Development, Pastoral
  Development, Rural Livelihoods or other relevant field is desired 
• Detailed
  understanding of the interdependence between livelihoods and nutrition
  programming
• Ability
  to build strong relationships with stakeholders based on trust,
  collaboration, demonstrated commitment and impact, deploying a wide range
  of influencing techniques as required
• Excellent
  network and excellent relationship with government partners
• Experience
  in leading teams in problem solving
• Experience
  in combining coaching with effective and insightful feedback on strengths,
  development areas and ways to grow
• Excellent
  written and oral communication and presentation skills with the ability to
  work with both Government and Private Sector stakeholders
• Excellent
  record of writing including briefs, project reports, communication and
  dissemination materials
• Fluent
  written and spoken English
• Ability
  and willingness to travel widely and frequently both within and outside
  the Karamoja sub-region
• Adept
  in Microsoft Windows including Word, Excel, Outlook and PowerPoint
• Fluency
  in Karamojong is desired

Related Jobs