Project Coordinator NGO Career Jobs – Farm Africa

Job Title:           Project
Coordinator
Organization: Farm
Africa
Duty Station: Uganda
Reports to: Country
Representative
About US:
Farm Africa is an international
non-governmental organization working to end hunger and bring prosperity to
rural Africa. We work to increase the incomes and improve food security of
smallholder farmers, pastoralists, agro-pastoralists, and forest dwellers in
East Africa. A core part of our strategy is to ensure that our interventions
are both economically sustainable and scalable. The systematic integration of
market linkages in implementing programmes is crucial to our ability to scale
our interventions cost-effectively.
About Project:
During this four year programme
Farm Africa will work with local civil society, SMEs, cooperatives and farmer
organisations to develop market systems that support livestock services and
enterprises for 21,000 women, contributing to women’s economic empowerment,
reduced poverty and improved nutrition of women and children. The project will
address market failures in animal health and breeding services to improve livestock
productivity, build capacity and assets of herders, establish trade and
enterprise opportunities and improve household nutrition practices through
behavioural change. It will demonstrate how nutrition interventions can build
on women’s economic empowerment to contribute to both increased income and
improved household nutrition.
Job Summary: The Project
Coordinator is a key role in the senior management team in Uganda and the post
holder will be responsible for leading L4L project implementation by Farm
Africa and our partners in Uganda. The project will be implemented across four
districts of Karamoja sub-region (Moroto, Napak, Kotido & Nakapiripirit). The
PC will be required to manage the planning, implementation, monitoring &
reporting of all aspects of the L4L project in Uganda. This will include
playing a leading role in internal and external project reporting, financial
management, partner management, monitoring and evaluation of the project
activities, outputs and impacts, and ensuring that all stakeholders at the
project area are fully engaged. The incumbent will plan and manage L4L
implementation in Uganda in accordance with the programme’s agreed objectives,
work plans and budgets. The post-holder will be based in Farm Africa’s Moroto
office, and will be reporting in to the Country Representative, Uganda (CRU).
Key Duties and Responsibilities:
Project planning:
  • Work
    in close consultation with the Country Representative (CRU) and Technical
    Manager for Livestock (TML) review and prepare the project’s work plan and
    budget as part of the quarterly and annual planning process.
  • Manage
    monthly, quarterly and annual work plans for project activities and
    logistics, identifying and responding to the implications of
    interdependencies between different sub-project work stream activities.
  • Ensure
    all project staff and partners are clear on project plans and required resources
    during planning.
  • Project
    delivery, implementation and internal reporting:
  • Ensure
    the methodologies for each activity are clearly understood by the project
    team and delivered according to Farm Africa Approaches.
  • Ensure
    that project activities are implemented and outputs achieved as planned
    and within the agreed budget.
  • Review
    progress regularly, submitting quarterly internal progress review reports
    outlining progress, issues and actions being taken in the standard format.
  • Participate
    in quarterly programme progress review sessions with the Steering
    Committee (including Country Heads) including: in-depth review of
    financial spend/burn rate; achievement against activity and output plan,
    and a forward look on whether the project is achieving against its
    objectives, indicators and beneficiaries. 
  • Proactively
    identify and monitor any risks to non-delivery and, where required,
    develop and implement action plans to address issues identified;
  • Ensure
    the timely submission of narrative and financial reports to the TML to
    facilitate compliance with donor reporting requirements indicated in the
    financing agreement
Financial management and
governance:
  • Manage
    the project within the agreed budget
  • Work
    with the Project Accountant & Administrator to regularly forecast
    budgets in line with any changes in implementation plans, and where
    required, to reflect the changing financial context (e.g., inflation,
    exchange rates)
  • Identify
    and analyse the causes of spend variances to the budget and take action as
    needed
  • Implement
    internal project financial controls, ensuring that financial management in
    the project field office is in compliance with and exceeds the basic
    standards contained in the Farm Africa finance procedures manual
  • Review
    budget monitoring reports, and provide timely explanations and corrective
    actions for any significant variances
  • Ensure
    that all procurement of goods and services is carried out in line with
    Farm Africa procedures and also follows the terms and conditions
    stipulated in the financing agreement.
  • Work
    with the CRU, Finance & Administration Manager and wider Farm Africa
    finance team to monitor financial risks, developing and implementing
    mitigation actions as needed
Monitoring and evaluation of
the project’s outcomes and impact
  • Work
    closely with the M&E Knowledge Management Specialist and TML to
    contribute lessons learned, ensure dissemination and maintain dialogue on
    key project findings
  • Ensure
    the project’s log-frame and data collection plans are regularly reviewed
    and refreshed, and the project is collecting the breadth of indicators
    required at a frequency and timing in line with reporting purposes
  • Lead
    the project’s annual self-assessment process ensuring that necessary
    evidence is collected and all staff are actively inputting into the
    process
  • Ensure
    that the project is regularly conducting beneficiary surveys, collecting
    other data through relevant sources, developing case studies and collating
    photos
  • Oversee
    baseline, mid-term, final evaluation and other external evaluations,
    ensuring that learning and recommendations from those evaluations are
    explicitly incorporated into the project’s future implementation activity
Supporting the contract
management for the project, ensuring that donor reports are of a high standard
  • Support
    annual PPR reflection processes to assess any adjustments needed to budget
    allocations for the project
  • Ensure
    timely narrative and financial reporting from the region is secured, in
    good time for collation by the TML and submission to the donor
  • Proactively
    identify any required changes to donor-agreed regional work plans,
    objectives and/or budgets, working with the TML and Uganda Country
    Representative to agree and implement any necessary contract revisions or
    renegotiations
  • Ensure
    compliance with donor procurement and other contractual requirements
  • Support
    management and oversee the quality of donor visits to the region
Leadership and management of a
project team of 11 staff
  • Spend
    a high proportion of the time in the field visiting project activities to
    ensure activities are on track and are in line with Farm Africa
    Approaches/Methodologies
  • Working
    with the Country Office team, TML and Project Accountant &
    Administrator, lead on the recruitment of new staff to the project team
  • Hold
    (at least) monthly staff meetings and send minutes and key action points
    to partners and any relevant stakeholders
  • Provide
    leadership and motivation to all project staff building values-based team
    working and individual staff skills relevant to the project. 
  • Regularly
    provide both informal and formal coaching and feedback to all project
    staff
  • Effectively
    and promptly deal with any poor performance and actively recognise and
    encourage strong performance
  • Actively
    seek feedback on own performance and effectiveness from both country
    leadership as well as own project staff.
  • Hold
    in-person supervision sessions with all line-managed staff at least once
    per quarter (to discuss progress against their personal development
    objectives and work targets) and carry out in-person annual appraisals
    with all line-managed staff
Manage and nurture mutually
beneficial partnerships with stakeholders
  • Proactively
    identify and raise with the Country Representative, TML (and others as
    appropriate) any project-related delivery risks, and work with project
    partner staff to implement action plans to resolve identified issues
  • Act
    as a regional level ambassador, promoting the project, including hosting
    visitors, speaking at workshops and conferences, and meeting donors and
    other officials when required
  • Provide
    formal representation of the project at regional level with respect to key
    signatory government parties; ensure periodic reports are submitted to
    them on a timely basis
  • Convene
    quarterly project meetings, involving representatives from all stakeholder
    groups
  • Support
    organisation of external events, forums and conferences to share project
    lessons and experiences
Play an active role as a
member of the Farm Africa Country team
  • Contribute
    to the development and implementation of Farm Africa’s strategy 
  • Identify
    and explore opportunities to grow and expand the country project pipeline,
    both in relation to the current project or related to new project
    opportunities
  • Work
    with the Country Representative and the UK Programme Funding Unit to prepare
    funding proposals where requested, ensuring that any lessons learned
    during implementation are documented and built into future project design
  • Participate
    in country-level or pan-Farm Africa programme meetings with other project
    coordinators, as reasonably requested



Qualifications, Skills and Experience:  
  • The
    ideal candidate for the Farm Africa Project Coordinator job placement must
    hold a post graduate degree or equivalent in Agriculture, Livestock, Rural
    Development, Pastoral Development, Rural Livelihoods or other relevant
    field
  • Five
    years’ experience as a senior project manager in an INGO or agri-business
    evidencing knowledge and understanding of project strategy, design,
    implementation, monitoring and reporting.
  • Previous
    experience in operationalising project plans for complex programmes with
    multiple partners and external stakeholders
  • Experience
    in financial management, including the ability to develop, read and manage
    budgets; and rapidly spot potential issues and solutions
  • Experience
    in implementing gender transformative programming 
  • Experience
    in Designing for Behaviour Change (DBC)approaches
  • Experience
    in working in consortia
  • Experience
    of leading projects delivering change using a market-systems approach
  • Experience
    as senior manager working within a pastoralist systems context
  • Experience
    of working in Karamoja 
  • Trained
    in DBC techniques
  • Experience
    in working in consortia on DFID (UK Aid) funded project
  • Demonstrated
    leadership, line management and team building experience – including
    appraisal and managing under-performance.
  • Knowledge
    and understanding of the livestock and pastoralism sector in Uganda, in
    particular with relation to small ruminants
  • Detailed
    understanding of market-based approaches to development and particularly
    approaches which encourage greater participation of women
  • Detailed
    understanding of participatory community-based project approaches, gender
    mainstreaming in development and economic opportunities. 
  • Detailed
    understanding eco-system management, ideally in a rangeland/fodder context
  • Further
    relevant academic qualification in
    the area of Agriculture, Livestock, Rural Development, Pastoral
    Development, Rural Livelihoods or other relevant field is desired 
  • Detailed
    understanding of the interdependence between livelihoods and nutrition
    programming
  • Ability
    to build strong relationships with stakeholders based on trust,
    collaboration, demonstrated commitment and impact, deploying a wide range
    of influencing techniques as required
  • Excellent
    network and excellent relationship with government partners
  • Experience
    in leading teams in problem solving
  • Experience
    in combining coaching with effective and insightful feedback on strengths,
    development areas and ways to grow
  • Excellent
    written and oral communication and presentation skills with the ability to
    work with both Government and Private Sector stakeholders
  • Excellent
    record of writing including briefs, project reports, communication and
    dissemination materials
  • Fluent
    written and spoken English
  • Ability
    and willingness to travel widely and frequently both within and outside
    the Karamoja sub-region
  • Adept
    in Microsoft Windows including Word, Excel, Outlook and PowerPoint
  • Fluency
    in Karamojong is desired
How to Apply:
All suitably qualified and
interested candidates should send an updated CV, salary history, and a two-page
supporting statement detailing how you meet the person specification to
ugandarecruitment@farmafrica.org including ‘Project Coordinator L4L’ in the
subject line.
NB: Please DO NOT send
additional documents such as certificates and references with your application.
Shortlisted candidates ONLY will be required to provide these documents during
the interview process.  Interviews are expected to take place w/c 29th
January 2018 at Farm Africa’s country office in Kampala. Only shortlisted
candidates will be contacted.
Deadline: Friday, 19th January 2018 by 5.00pm EAT

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