Personal Secretary Job Careers – Uganda National Teachers’ Union (UNATU)

Job Title:    Personal Secretary
Organization: Uganda
National Teachers’ Union (UNATU)
Duty Station: Kampala,
Reports to: National
Chairperson of UNATU
Ref: UNATUHR/04/01/18
Salary: UGX 1,254,223/=
About US:
Uganda National Teachers’ Union
(UNATU) exists to promote and protect the social, intellectual, economic and
professional interests of its members/teachers as a per-requisite to enhancing
the status of teaching profession.
Job Summary: The Personal
Secretary will manage and execute administrative and executive support
activities associated with the office of the General Secretary. The Personal
Secretary will serve as principle point of administrative contact and liaison
with internal and external clients. The incumbent will provide specialist
administrative services as appropriate in such areas as fiscal management;
public relations and affairs; general business administration; and/or
development and relations, in the General Secretary’s Office.
Key Duties and Responsibilities:
  • Serves
    as the primary point of administrative contact and liaison with other
    offices, individuals, and institutions on operational and programmatic
    matters concerning the General Secretary’s Office;
  • Provides
    and/or oversees provision of staff support to the office, to include
    handling walk-up and phone interactions, maintaining calendars and travel
    arrangements, screening, analyzing, and responding to all official
    incoming and outgoing correspondences;
  • Oversees
    and administers the day-to-day activities of the General Secretary’s
    office; develops procedures, and systems which ensure productive and
    efficient office operation.
  • Collects
    and analyses information on specific issues, as required, and
    independently prepares non-routine letters and/or reports, which may be
    highly sensitive and confidential in nature;
  • Supports
    the General Secretary in communications with the National Executive
    Committee members, other dignitaries and prospective members;
  • Manages
    the operation of office welfare, plans and monitors expenditures as
  • Booking
    and arranging international travel and accommodation for visiting
    stakeholders and staff after confirmation from relevant authority;
  • Perform
    any other related duties as may be assigned;

Qualifications, Skills and Experience: 
  • The
    applicant must hold a Bachelor’s Degree in Secretarial Studies, Public
    Administration or Human Resource Management
  • Possession
    of a post graduate qualification in any of the above will be an added
  • A
    minimum of three years of practical and progressive experience in similar
    role in a reputable and busy organisation
  • Well
    developed interpersonal and team skills and proven ability to be flexible
    in demanding situations.
  • Pleasant
    and courteous personality
  • Proven
    knowledge of management of communication systems, office management, and
    filling and computer knowledge is a must.
Other Benefits: Housing,
transport and medical insurance
How to Apply: 
The applications should bear on
top of the envelope the title of the vacancy being applied for and the
Reference Number (Check Top of this advert) and should include certified
photocopies of their academic transcripts and certificates, documentary
evidence of all experience claimed, plus recent passport photograph on each
application form. The applicants must also provide reference letters from three
different referees; one must be from a current or recent supervisor and their
day time telephone and email contacts. All qualified Ugandan candidates are
strongly encouraged to send their applications in duplicate to:
The General Secretary, UNATU,
P.O. Box 377 Kampala, Teachers’ House Plot 28-30, Bombo Road, Kampala, Uganda.
Deadline: 5th February 2018
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