The Ugandan Jobline

• Receive,
  record and process all purchase invoices
• Ensure
  all purchase invoices have been authorised and coded before entering onto
  the purchase ledger
• Verify
  calculations and input codes in to the accounts system in an accurate
  manner
• Post
  all invoices to the ledger and chase up non-paying customers on a weekly
  basis
• Receive
  and process all expense claim forms and requests for payments
• Deal
  with petty cash as and when required and ensure reconciliations are done
  at the end of each month
• Prepare
  invoices and expense claims for payment
• To
  be responsible for banking of cheques and the cash received and cash paid
  books.
• Maintain
  both cash received and cash payments book and update them on a regular
  basis by printing online bank statements
• Help
  in the preparation of monthly payroll journal and payments to pension
  schemes
• Reviews
  new procedures, manuals, and system enhancements and suggests revision

• Ensure
  that all filing is done accurately and on a regular basis
• Pre-audits,
  verifies, and processes employee expense claims reviewing rules for
  employee compliance.
• Assists
  in the reviews of new procedures, manuals, and system enhancements and
  suggests revision
• Prepares
  for the external and internal audit
• Assists
  in following up on external and internal audit recommendations
• Explains
  appropriate work instructions to other employees.

• Perform
  monthly bank reconciliations at month end
• Provide
  assistance to the monthly management accounts processes
• Assist
  in preparation of donor reports
• Assist
  in the preparation of reconciliation including Balance Sheet
• Procurement
  and logistics management 10%        Handling
  supplier invoices on a daily basis, ensuring matching to purchase orders
  and delivery notes. Returning all invalid documents as and when necessary
• Check
  invoices raised by service providers before they are sent to clients
• Assisting
  in the coordination of logistics related to procurements

• Ability
  to work for long hours especially
• Available
  when called upon after hours at short notice especially when there is a
  staff or volunteer emergency

• The
  applicant must hold a Bachelor’s degree in a relevant field
• Knowledge
  of general record keeping and filing systems.
• Knowledge
  of basic mathematics.
• Ability
  to add, subtract, multiply, and divide mathematical figures.
• Ability
  to compare data from a variety of sources for accuracy and completeness.
• Ability
  to detect errors.
• Ability
  to understand and apply current accounting guidelines, system updates and
  revisions, and policy changes.
• Ability
  to follow, apply, interpret, and explain instructions and/or guidelines.
• Ability
  to determine work priorities.
• Ability
  to make decisions and take appropriate actions.
• Ability
  to meet schedules and deadlines of the work area.
• Ability
  to communicate effectively.
• Ability
  to compose routine correspondence and reports.
• The
  individual must be results orientated, highly self-motivated and have
  demonstrated analytical skills.
• The
  successful candidate will thrive in a multi-cultural environment as part
  of a rapidly growing and developing organisation and be personally Committed
  to UYONET mission and values.

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