No Experience Accounts Assistant Career Jobs – Uganda Youth Network (UYONET)

Job Title:      Accounts Assistant
Organisation: Uganda
Youth Network (UYONET)
Duty Station:  Kampala,
Reports to: Accountant
About Us:
The Uganda Youth Network
(UYONET) is a regional focused leading umbrella Youth CSO Network that works to
mainstream young peoples’ engagement in development and governance processes in
East Africa and beyond. UYONET was started in 2002 to respond to the increasing
demand for a collective platform for research, training and policy advocacy for
young people by young people. With a membership of 31 district networks
constituted by over 147 youth organizations, UYONET has continued to be the
apex of youth programming and designing appropriate interventions that respond
to the needs of the youth across the region.
Job Summary: The Accounts
Assistant will be a key part of the finance and administration team to ensure
the efficient and smooth running of the finance function. The ideal applicant
will highly numerate and will have a logical and methodical approach to their
work. They will possess strong Excel skills and will have experience of working
with various accounting software package. The successful candidate will ideally
be Qualified and will have at least two years’ experience of working in an
accounts department, ideally within a non-governmental organisation.
Key Duties and Responsibilities:
Accounting: 50%  
  • Receive,
    record and process all purchase invoices
  • Ensure
    all purchase invoices have been authorised and coded before entering onto
    the purchase ledger
  • Verify
    calculations and input codes in to the accounts system in an accurate
  • Post
    all invoices to the ledger and chase up non-paying customers on a weekly
  • Receive
    and process all expense claim forms and requests for payments
  • Deal
    with petty cash as and when required and ensure reconciliations are done
    at the end of each month
  • Prepare
    invoices and expense claims for payment
  • To
    be responsible for banking of cheques and the cash received and cash paid
  • Maintain
    both cash received and cash payments book and update them on a regular
    basis by printing online bank statements
  • Help
    in the preparation of monthly payroll journal and payments to pension
  • Reviews
    new procedures, manuals, and system enhancements and suggests revision
Audit and compliance 20%       
  • Ensure
    that all filing is done accurately and on a regular basis
  • Pre-audits,
    verifies, and processes employee expense claims reviewing rules for
    employee compliance.
  • Assists
    in the reviews of new procedures, manuals, and system enhancements and
    suggests revision
  • Prepares
    for the external and internal audit
  • Assists
    in following up on external and internal audit recommendations
  • Explains
    appropriate work instructions to other employees.
Reporting 15%       
  • Perform
    monthly bank reconciliations at month end
  • Provide
    assistance to the monthly management accounts processes
  • Assist
    in preparation of donor reports
  • Assist
    in the preparation of reconciliation including Balance Sheet
  • Procurement
    and logistics management 10%        Handling
    supplier invoices on a daily basis, ensuring matching to purchase orders
    and delivery notes. Returning all invalid documents as and when necessary
  • Check
    invoices raised by service providers before they are sent to clients
  • Assisting
    in the coordination of logistics related to procurements
Other 5%:
  • Ability
    to work for long hours especially
  • Available
    when called upon after hours at short notice especially when there is a
    staff or volunteer emergency

Qualifications, Skills and Experience: 
  • The
    applicant must hold a Bachelor’s degree in a relevant field
  • Knowledge
    of general record keeping and filing systems.
  • Knowledge
    of basic mathematics.
  • Ability
    to add, subtract, multiply, and divide mathematical figures.
  • Ability
    to compare data from a variety of sources for accuracy and completeness.
  • Ability
    to detect errors.
  • Ability
    to understand and apply current accounting guidelines, system updates and
    revisions, and policy changes.
  • Ability
    to follow, apply, interpret, and explain instructions and/or guidelines.
  • Ability
    to determine work priorities.
  • Ability
    to make decisions and take appropriate actions.
  • Ability
    to meet schedules and deadlines of the work area.
  • Ability
    to communicate effectively.
  • Ability
    to compose routine correspondence and reports.
  • The
    individual must be results orientated, highly self-motivated and have
    demonstrated analytical skills.
  • The
    successful candidate will thrive in a multi-cultural environment as part
    of a rapidly growing and developing organisation and be personally Committed
    to UYONET mission and values.
How to Apply:
All suitably qualified and
interested candidates should send their updated CVs and cover letters via Email
to with the job title in the subject line.
Deadline: 29th January 2018
Only shortlisted candidates will be contacted. If you do not hear from us by
31st March consider yourself unsuccessful.

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