Laboratory Administrator Non-profit Jobs – Makerere University Walter Reed Project (MUWRP)

Job Title:          Laboratory Administrator
Organisation: Makerere
University Walter Reed Project (MUWRP)
Duty Station: Mulago,
Kampala, Uganda
Reports to: Laboratory
About US:
The Makerere University Walter
Reed Project (MUWRP) is a non-profit HIV research program that was established
in 2002 as a result of a memorandum of understanding between Makerere
University and The Henry M. Jackson foundation for Advancement of Military
Medicine Inc. of USA (HJF). The primary purpose of MUWRP is to develop,
evaluate and provide interventions to mitigate disease threats of public health
importance to Uganda.
Job Summary: The Laboratory
Administrator will serve as a Laboratory Administrator for the Makerere –
University Walter Reed Project (MUWRP) located at the Mulago School of Health
Sciences. This position is Head of Section and will include monitoring and
supervising data & Administration staff in the lab and being responsible
for timely, efficient and accurate results and communications for that section.
The candidate’s primary responsibility will be to receive and handle lab data,
process and send to the respective collaborating projects as well as data
archiving. They will also receive visitors and mails and refer them to the
appropriate departments as well as receiving incoming calls and directing them
appropriately. This position will be responsible for implementation of
telephone use policy.
Key Duties and Responsibilities:
  • Ensure
    the Lab Data/Administrative team present well and communicate clearly to
    all other members of the MUWRP group.
  • The
    applicant should receive and enter data in the database from Lab
    supervisor or designee and/or Lab Director and give it first priority and
    bearing in mind turn-around-time (TAT) of the results to the collaborating
  • Ability
    to understand Freezer works and troubleshoot when possible. Report all
    data entry problems to the Lab Supervisor or designee.
  • Photocopying,
    file raw data and reports, as well as archival of laboratory
    documentation. (Records management and organization and maintenance of
  • Coordination
    of meetings, keeping minutes during meetings or, preparation and
    distribution of minutes prior to next meeting. If unable to do this then
    be able to designate to the Lab administrative assistant
  • Provide
    support to the billing of laboratory assays performed for external and
    internal collaborations, receive and monitor billing of outsourced
    laboratory testing and liaise with the accounting department to ensure
    bills are distributed and paid accordingly. To add on shipments when
    performed to billing.
  • Develop
    and generate monthly reports to characterize the turnaround time and
    workload for assays performed by protocol in the laboratory.
  • Ensures
    that the telephone system is used as per the ICT policy
  • Receive
    Visitors and put them in contact with appropriate person/department.
  • Receive
    incoming calls courteously and directs them to the appropriate staff
  • Take
    messages accurately and refer to person/department involved.
  • Keep
    written log of all messages, visitors, deliveries, etc.
  • Receive
    mail, packages etc. and refer to designated locations
  • Provide
    secretarial services and logistical support to Project staff when necessary.
  • Maintenance
    of the reception area in a clean and professional manner.
  • Perform
    any other duties as directed by the Laboratory Supervisor or designee.

Qualifications, Skills and Experience: 
  • The
    ideal candidate must hold a Bachelor’s degree in Secretarial Studies,
    Social Sciences, or related field from a recognized institution.
  • Three
    years relevant experience in data handling / front office management and
    handling administrative duties in a medical and or Lab setting.
  • Experience
    in records management.
  • Ability
    to oversee, train and motivate lab members of the Data/administration
    staff to perform well
  • Excellent
    communication and interpersonal skills required for relaying information
    to clinic, lab and administration sites.
  • Good
    computer skills, including but not limited to Microsoft Word, Microsoft
    Excel, E-mail and Internet.
  • Previous
    experience with database entry a plus.
  • Ability
    to maintain a high level of confidentiality.
  • Highly
    organized, detail oriented and self-motivated.
  • Previous
    experience in a hospital/clinical/research setting is an added advantage.
  • Responsible
    with a pleasing approach to the public and co-workers.
  • Knowledge
    of basic medical terminology and some experience in note taking for
    scientific meetings desirable.
How to Apply:
All suitably qualified and
interested candidates should download the application form, download
, attach it together with
application letters, CVs, Photocopies of academic qualifications and three
professional referees. The position number (Check top of advert) and preferred
location should clearly be stated in the application letter.
Please send applications to:
The HR and Administration
Makerere University Walter Reed
Plot 42 Nakasero Road.,
P.O. Box 16524 Kampala. Uganda
Deadline: 22nd January 2018
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