HR/Administration Assistant NGO Job Opportunities – Norwegian Refugee Council (NRC)

Organisation: Norwegian
Refugee Council (NRC)
Duty Station:  Uganda
About Us:
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian
organization with 60 years of experience in helping to create a safer and more
dignified life for refugees and internally displaced people. NRC advocates for
the rights of displaced populations and offers assistance within the shelter,
education, emergency food security, legal assistance, and water, sanitation and
hygiene sectors.
Job Summary: The
HR/Administration Assistant is responsible for supporting the HR function in
field offices, ensuring plans and policies are adhered to by all staff and
addressing HR issues that arise and referring complex cases to HRO in Yumbe.
He/she is also responsible for providing administrative support at the office.
Key Duties and Responsibilities:
  • Provision
    of support to all staff on the NRC HR policies and procedures to ensure
    staff are aware and adhere to them.
  • Responsible
    for the orientation of new staff and help in setting a conducive working
    environment for all.
  • Offer
    technical support to staff on Performance Management Process to ensure PMA
    are done timely.
  • Support
    staff in leave planning and follow to ensure leave is taken, and
    maintaining proper leave records.
  • Inform
    HRO of staff that have separated from the organisation (especially
    Incentive staff).
  • Ensure
    order and cleanliness of the office.
  • Create
    and maintain a proper filing system.
  • Ensure
    that utility bills (e.g. electricity, water, internet, phone) are paid on
  • Provide
    support to the recruitment process.
  • Ensure
    tenancy agreements are up-to-date and rent is paid on time.
  • Ensure
    adequate supplies
  • Keep
    an updated staff list for all staff in the location and inform HRO of
    staff who have left.
  • Coordinate
    with Yumbe office to ensure all new staff have ID cards.
  • Maintain
    the diary of events and visitors
  • Assist
    in any administrative matters: filing, updating of phone lists, keeping
    adequate supplies for office consumables.

Qualifications, Skills and
  • The applicant for the Norwegian Refugee
    Council (NRC) HR/Administration
    Assistant job opportunity should hold a Bachelor’s degree in HR Management, Social Sciences,
    Community Psychology or any related field;
  • Three
    years of experience working with a busy HR Department and/or humanitarian
  • Previous
    experience from working with administration
  • Documented
    results related to the position’s responsibilities
  • Knowledge
    about own skills/profile
Personal Qualities:
  • Working
    with people
  • Planning
    and delivering results
  • Communicating
    with impact and respect
  • Handling
    insecure environments
  • Language: English
How to Apply:
All interested and qualified Ugandan candidates who wish to join one of
the world’s leading relief organisations, Norwegian Refugee Council (NRC)
should apply by visiting the web link below.
Deadline: 12th January 2018
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