Grants Officer Non-profit Jobs – War Child Canada (WCC)

Job Title:        Grants Officer
Organization: War Child Canada (WCC)
Reports to: Finance and Administration Manager (FAM)
Duty Station: Kampala, Uganda
About US:
War Child Canada is an internationally recognized charity organization
registered in Toronto, Canada that works with war-affected communities to help
children reclaim their childhood through access to education, opportunity and
justice. War Child Canada takes an active role in raising public awareness
around the impact of war on communities and the shared responsibility to act.
When war itself ends, the consequences endure. A lack of employment
opportunities, the absence of effective economic or social structures, an
under-educated population and a culture of impunity around rights violations
combine to create conditions that make a return to conflict all too possible.
But by making a long-term investment to create an environment in which
childhood can thrive, the cycle of violence can be broken.
Job Summary: The Grants
Officer will work in close collaboration with program and operation teams to
oversee grant management and reporting of all programs, ensuring compliance
with War Child Canada internal and donor policies, rules, procedures and
requirements are fully met. The Grants Officer is responsible for the tracking
and management of grant revenue, provides grant administration and partner
support, and helps build the capacity of staff.
Key Duties and Responsibilities:
Budget Development:
  • Support
    the Head of Programs (HoP) and Finance and Administration Manager (FAM)
    in the preparation of budgets and budget narratives for new projects for
    institutional funding sources aligned to donor requirements and in
    accordance with long-term country projections and cost-share obligations.
  • Provides
    technical support to and develops strong working relationships with
    program and operation teams to help them develop successful funding
    proposals and long-term budgets to ensure adequate recovery for program,
    operational and staffing costs.
Project Budget Management, Compliance and Reporting:
  • Responsible
    for overseeing and coordinating projects grant management ensuring
    full compliance with War Child Canada internal and donor policies, rules,
    regulations and requirements, including proper documentation.
  • Responsible
    for the monitoring, completion and timely submission of accurate
    financial reports for all grants including budget allocations, deferred
    and match funding revenue tracking in liaison with program teams and HQ
  • Keenly
    review, sign-off and ensure that all donor financial reporting supporting
    documents, such as vouchers, receipts, etc. are complete and in place
    prior to submission to the donor.
  • Ensures
    grants and allocations are implemented in compliance with relevant
    donor contracts and War Child Canada policies, regulations, established
    standards and allowable costs, in liaison with the Finance and
    Administration Manager (FAM), program teams, and HQ.
  • Closely
    monitors project budget spending and cost allocations, and take
    necessary timely corrective actions.
  • Manages
    cost-share allocations in accordance with cost-share projections and
    allowable  expenses.
  • Supports
    the Finance and Administration Manager (FAM) in the timely submission
    of payment requests to donors, tracking all restricted revenue and
    collection of donor revenues.
Contract and Grant Administration:
  • Review
    all grants agreements signed between WCC and donors and familiarize
    with donor policies, rules, regulations and requirements.
  • Responsible
    to coordinate and oversee project’s grant accounting, reporting,
    compliance and risk management.
  • Responsible
    for contract and project administration, ensuring proper record
    keeping and documentation for all donor contracts, correspondence,
    reporting, audit and close-outs.
  • Monitors
    and tracks all contractual obligations to ensure project compliance.
  • Work
    in close consultation with the Finance and Administration Manager
    (FAM) undertake regular field office grant management spot-checks and
    audits, and take necessary corrective actions to ensure full compliance
    with War Child Canada internal and donor grant management policies, roles,
    regulations and requirements.
  • Be
    the reference point and respond to financial management and control
    enquiries and support needs from program and operation teams in the
    country office and field offices.
  • Work
    closely with and support the Logistics and operation teams to
    ensure that all procurement, management and disposal of projects goods,
    assets are managed in full compliance with donor policies, rules,
    regulations and requirements.
Partnership Management:
  • Provides
    financial management support, guidance and oversight to partner
    organizations to ensure successful sub award management and compliance,
    implementation and close-out of sub awards.
  • Assists
    the process of pre-award assessments to local partners including the
    drafting of partnership agreements and monitoring plans to mitigate
    financial and compliance risks.
  • Reviews
    partner financial reports and provides additional technical assistance
    to WCC program staff and partners as necessary to maintain accurate and
    timely reporting in accordance with the Grant Management Process.
Support the Training and Capacity Building of Staff and Partners:
  • Mentors,
    supports and develops the capacities of relevant staff with restricted
    revenue responsibilities on grant management, financial monitoring, record
    keeping and partnership management using data report formats and
    validation methods.
  • Offers
    technical support to staff as required on budget development with a
    focus on maximizing cost recovery and aligning budgets to donor
  • The
    jobholder identifies and supports the training needs of War Child
    Canada staff as required.
Other Duties:
  • Undertake
    other appropriate level duties as defined by the Finance and Administration
    Manager (FAM) and the Country Director (CD) from time to time.
  • Deputize
    for the Finance and Administration Manager (FAM) as required.

Qualifications, Skills and Experience:
  • The ideal candidate for the War Child
    Canada Grants Officer job opportunity should hold a Bachelor’s Degree in finance, accounting,
    business, auditing or related field.
  • Three
    years of financial management experience of restricted donor
    revenue within an NGO, charitable or non-profit organization, preferably
    an international organization.
  • Previous
    experience of managing grants/contracts from institutional donors and
    donor compliance auditing.
  • Experience
    in negotiating, implementing, and closing contractual obligations
    with institutional donors.
  • Technical
    knowledge of institutional donor rules, regulations and compliance such
    as USAID, US Department of State, UN Agencies, and Government of Uganda.
  • Excellent
    financial management skills with experience in budgeting, income
    tracking, budget monitoring, cost recovery principles and financial
  • Proven
    ability in developing and implementing grant management systems and
  • Ability
    to analyze financial data, with excellent analytical and problem
    solving skills and strong attention to detail.
  • Proven
    ability and experience of identifying and analyzing financial risks and taking
    proactive actions.
  • Proven
    ability to train, support and mentor non-finance staff.
  • Strong
    organizational skills including the ability to simultaneously manage multiple
    project grants.
  • Demonstrated
    ability to think strategically, prioritize, and meet deadlines in a
    complex and challenging environment;
  • Ability
    to work well with diverse teams from all backgrounds and levels.
  • Excellent
    interpersonal, communication and facilitation skills.
  • Excellent
    English (verbal and written) with the ability to produce high quality
    reports and communications.
  • Ability
    to problem solve and work with minimal supervision.
  • Willingness
    and ability to travel outside Kampala.
  • Affinity
    with War Child Canada’s mandate.
  • Politically
    and culturally sensitive with qualities of patience, tact and diplomacy.
  • Creative,
    energetic, adaptable and flexible.
How to Apply:
All suitably qualified and interested candidates should submit hard copies
of their curriculum vitae and an accompanying cover letter in a sealed envelope
Human Resources Manager,
War Child Canada (WCC),
Block 244, Plot 1006, Muyenga. Kampala. Uganda
NB: Please ensure your application envelop has the subject
heading of “Application for Grants 
Officer, WCC Uganda”
Deadline: 24th January 2018 by 5:00pm

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