The Ugandan Jobline

• Support
  the Head of Programs (HoP) and Finance and Administration Manager (FAM)
  in the preparation of budgets and budget narratives for new projects for
  institutional funding sources aligned to donor requirements and in
  accordance with long-term country projections and cost-share obligations.
• Provides
  technical support to and develops strong working relationships with
  program and operation teams to help them develop successful funding
  proposals and long-term budgets to ensure adequate recovery for program,
  operational and staffing costs.

• Responsible
  for overseeing and coordinating projects grant management ensuring
  full compliance with War Child Canada internal and donor policies, rules,
  regulations and requirements, including proper documentation.
• Responsible
  for the monitoring, completion and timely submission of accurate
  financial reports for all grants including budget allocations, deferred
  and match funding revenue tracking in liaison with program teams and HQ
  staff.
• Keenly
  review, sign-off and ensure that all donor financial reporting supporting
  documents, such as vouchers, receipts, etc. are complete and in place
  prior to submission to the donor.
• Ensures
  grants and allocations are implemented in compliance with relevant
  donor contracts and War Child Canada policies, regulations, established
  standards and allowable costs, in liaison with the Finance and
  Administration Manager (FAM), program teams, and HQ.
• Closely
  monitors project budget spending and cost allocations, and take
  necessary timely corrective actions.
• Manages
  cost-share allocations in accordance with cost-share projections and
  allowable  expenses.
• Supports
  the Finance and Administration Manager (FAM) in the timely submission
  of payment requests to donors, tracking all restricted revenue and
  collection of donor revenues.

• Review
  all grants agreements signed between WCC and donors and familiarize
  with donor policies, rules, regulations and requirements.
• Responsible
  to coordinate and oversee project’s grant accounting, reporting,
  compliance and risk management.
• Responsible
  for contract and project administration, ensuring proper record
  keeping and documentation for all donor contracts, correspondence,
  reporting, audit and close-outs.
• Monitors
  and tracks all contractual obligations to ensure project compliance.
• Work
  in close consultation with the Finance and Administration Manager
  (FAM) undertake regular field office grant management spot-checks and
  audits, and take necessary corrective actions to ensure full compliance
  with War Child Canada internal and donor grant management policies, roles,
  regulations and requirements.
• Be
  the reference point and respond to financial management and control
  enquiries and support needs from program and operation teams in the
  country office and field offices.
• Work
  closely with and support the Logistics and operation teams to
  ensure that all procurement, management and disposal of projects goods,
  assets are managed in full compliance with donor policies, rules,
  regulations and requirements.

• Provides
  financial management support, guidance and oversight to partner
  organizations to ensure successful sub award management and compliance,
  implementation and close-out of sub awards.
• Assists
  the process of pre-award assessments to local partners including the
  drafting of partnership agreements and monitoring plans to mitigate
  financial and compliance risks.
• Reviews
  partner financial reports and provides additional technical assistance
  to WCC program staff and partners as necessary to maintain accurate and
  timely reporting in accordance with the Grant Management Process.

• Mentors,
  supports and develops the capacities of relevant staff with restricted
  revenue responsibilities on grant management, financial monitoring, record
  keeping and partnership management using data report formats and
  validation methods.
• Offers
  technical support to staff as required on budget development with a
  focus on maximizing cost recovery and aligning budgets to donor
  guidelines.
• The
  jobholder identifies and supports the training needs of War Child
  Canada staff as required.

• Undertake
  other appropriate level duties as defined by the Finance and Administration
  Manager (FAM) and the Country Director (CD) from time to time.
• Deputize
  for the Finance and Administration Manager (FAM) as required.

• The ideal candidate for the War Child
  Canada Grants Officer job opportunity should hold a Bachelor’s Degree in finance, accounting,
  business, auditing or related field.
• Three
  years of financial management experience of restricted donor
  revenue within an NGO, charitable or non-profit organization, preferably
  an international organization.
• Previous
  experience of managing grants/contracts from institutional donors and
  donor compliance auditing.
• Experience
  in negotiating, implementing, and closing contractual obligations
  with institutional donors.
• Technical
  knowledge of institutional donor rules, regulations and compliance such
  as USAID, US Department of State, UN Agencies, and Government of Uganda.
• Excellent
  financial management skills with experience in budgeting, income
  tracking, budget monitoring, cost recovery principles and financial
  reporting.
• Proven
  ability in developing and implementing grant management systems and
  procedures.
• Ability
  to analyze financial data, with excellent analytical and problem
  solving skills and strong attention to detail.
• Proven
  ability and experience of identifying and analyzing financial risks and taking
  proactive actions.
• Proven
  ability to train, support and mentor non-finance staff.
• Strong
  organizational skills including the ability to simultaneously manage multiple
  project grants.
• Demonstrated
  ability to think strategically, prioritize, and meet deadlines in a
  complex and challenging environment;
• Ability
  to work well with diverse teams from all backgrounds and levels.
• Excellent
  interpersonal, communication and facilitation skills.
• Excellent
  English (verbal and written) with the ability to produce high quality
  reports and communications.
• Ability
  to problem solve and work with minimal supervision.
• Willingness
  and ability to travel outside Kampala.
• Affinity
  with War Child Canada’s mandate.
• Politically
  and culturally sensitive with qualities of patience, tact and diplomacy.
• Creative,
  energetic, adaptable and flexible.

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