The Ugandan Jobline

• Work
  closely with Grantees to complete legal incorporation, System for Award
  Management registrations, and dedicated bank accounts for grant funds.
• Work
  with grantees to prepare and complete their cost proposals during the
  application process to ensure compliance with USAID and URC financial
  rules and regulations.
• Maintain
  well-organized and updated files and records on each sub-grantee.
• Routinely
  monitor and review sub-grantees progress in meeting targets/ deliverables
  and providing documentation of expenditures in line with sub-grant
  requirements
• Review
  activities reports from sub grantees to ensure compliance.
• Facilitate
  timely release of sub-grantees funding and reimbursement.
• Analyze
  the monthly financial reports of each grant, including: Checking the
  supporting documentation of each grant report (invoices, receipts,
  quotations, etc.);
• Providing
  and reconciling grants bank statements for each monthly/quarterly report;
• Verifying
  that monthly spending and cumulative spending is consistent with the
  approved budget for each grant; and confirming that the counterpart report
  complies with the general budget of the project.
• Support
  improvement of sub-grantees financial capacity through regular
  coaching/monitoring.
• Follow
  up and review of sub-grantee accountabilities and reports for direct site
  support activities.
• Draft
  periodic reports for the Finance & Administration Director and provide
  recommendations to improve grant performance.
• Provide
  accounting and finance support to grants through site visits and scheduled
  meetings; visit field sites on a regular basis to monitor
  financial-related activities.
• Develop
  and manage a database (physical and electronic files) to maintain
  information on the selection process, contracts, contract modifications
  and reports for all grants.
• Provide
  regular feedback to Finance Director, COP and Deputy Chief of Party on
  sub-grantee progress.
• Update
  and maintain the project tracker for sub-grantee progress monthly.
• Develops
  materials and provides training and oversight to facilitate the
  preparation of reports Participate in internal audits and reviews, as
  required, to ensure compliance with URC standards, donor requirements, and
  generally accepted accounting practices
• Stay
  abreast of donor policies, procedures, rules and regulations; compile and
  update applicable local policies; and train URC’s program and partner
  staff in these policies
• Responsible
  for grant monitoring and capacity building of recipients in the following
  areas wherever applicable:
• Internal control procedures;
• Allowable costs/cost principles under USAID regulations;
• Cash management systems;
• Equipment and Real Property Management;
• Period of availability of funds;
• Procurement standards;
• Program Income;
• Reporting.
• Perform
  other duties as assigned

• The
  applicant for the USAID RHITES-EC Grants Manager job opportunity must hold
  a Master’s Degree in Business, Management, Finance, Administration, or
  other related field.
• Eight
  years of relevant experience managing the financial and administrative
  components of grants, grants-under-contract, subcontracts, preferably in
  donor-funded programs in the health sector.
• Previous
  experience with sub granting to civil society Organizations, Community
  Based Organizations and districts required.
• Specific
  experience with USAID contracting and grant mechanisms, with demonstrated
  knowledge of USAID financial and management systems, regulations, and
  reporting requirements.
• Excellent
  interpersonal communications, and organizational skills.
• Ability
  to independently plan and execute complex tasks while addressing daily
  management details and remaining organized and focused on long-term deadlines
  and strategy

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