Grants Manager USAID Project Careers – University Research Co., LLC (URC)

Title:           Grants Manager
Organisation: University
Research Co., LLC (URC)
Project Name: USAID
Regional Health Integration to Enhance Health Services in East Central Uganda
Project (USAID/Uganda RHITES-EC) Project
Duty Station: Jinja,
About US:
University Research Co., LLC
(URC) is a global company dedicated to improving the quality of health care,
social services, and health education worldwide. With a non-profit affiliate,
the Center for Human Services (CHS), URC manages projects in over 45 countries,
including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC
(URC) is implementing the USAID Regional Health Integration to Enhance Health
Services in East Central Uganda Project (USAID/Uganda RHITES-EC) whose aim is
to support the implementation of a comprehensive integrated investment in
regional  health, nutritional assistance and HIV/AIDS programs. The
five-year project targets 11 districts in East Central Uganda with an estimated
total population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Job Summary: The Grants
Manager will be responsible the financial and sub-contract management of grants
from the funds received under the project. S/he is responsible for grant
monitoring and capacity building of recipients including internal control
procedures; allowable costs/cost principles under USAID regulations; equipment
and real Property Management; Period of availability of funds. The incumbent will
effectively administer sub-grants to enhance the project’s activities.
Key Duties and Responsibilities:
  • Work
    closely with Grantees to complete legal incorporation, System for Award
    Management registrations, and dedicated bank accounts for grant funds.
  • Work
    with grantees to prepare and complete their cost proposals during the
    application process to ensure compliance with USAID and URC financial
    rules and regulations.
  • Maintain
    well-organized and updated files and records on each sub-grantee.
  • Routinely
    monitor and review sub-grantees progress in meeting targets/ deliverables
    and providing documentation of expenditures in line with sub-grant
  • Review
    activities reports from sub grantees to ensure compliance.
  • Facilitate
    timely release of sub-grantees funding and reimbursement.
  • Analyze
    the monthly financial reports of each grant, including: Checking the
    supporting documentation of each grant report (invoices, receipts,
    quotations, etc.);
  • Providing
    and reconciling grants bank statements for each monthly/quarterly report;
  • Verifying
    that monthly spending and cumulative spending is consistent with the
    approved budget for each grant; and confirming that the counterpart report
    complies with the general budget of the project.
  • Support
    improvement of sub-grantees financial capacity through regular
  • Follow
    up and review of sub-grantee accountabilities and reports for direct site
    support activities.
  • Draft
    periodic reports for the Finance & Administration Director and provide
    recommendations to improve grant performance.
  • Provide
    accounting and finance support to grants through site visits and scheduled
    meetings; visit field sites on a regular basis to monitor
    financial-related activities.
  • Develop
    and manage a database (physical and electronic files) to maintain
    information on the selection process, contracts, contract modifications
    and reports for all grants.
  • Provide
    regular feedback to Finance Director, COP and Deputy Chief of Party on
    sub-grantee progress.
  • Update
    and maintain the project tracker for sub-grantee progress monthly.
  • Develops
    materials and provides training and oversight to facilitate the
    preparation of reports Participate in internal audits and reviews, as
    required, to ensure compliance with URC standards, donor requirements, and
    generally accepted accounting practices
  • Stay
    abreast of donor policies, procedures, rules and regulations; compile and
    update applicable local policies; and train URC’s program and partner
    staff in these policies
  • Responsible
    for grant monitoring and capacity building of recipients in the following
    areas wherever applicable:
    • Internal control procedures;
    • Allowable costs/cost principles under USAID regulations;
    • Cash management systems;
    • Equipment and Real Property Management;
    • Period of availability of funds;
    • Procurement standards;
    • Program Income;
    • Reporting.
  • Perform
    other duties as assigned

Qualifications, Skills and Experience:
  • The
    applicant for the USAID RHITES-EC Grants Manager job opportunity must hold
    a Master’s Degree in Business, Management, Finance, Administration, or
    other related field.
  • Eight
    years of relevant experience managing the financial and administrative
    components of grants, grants-under-contract, subcontracts, preferably in
    donor-funded programs in the health sector.
  • Previous
    experience with sub granting to civil society Organizations, Community
    Based Organizations and districts required.
  • Specific
    experience with USAID contracting and grant mechanisms, with demonstrated
    knowledge of USAID financial and management systems, regulations, and
    reporting requirements.
  • Excellent
    interpersonal communications, and organizational skills.
  • Ability
    to independently plan and execute complex tasks while addressing daily
    management details and remaining organized and focused on long-term deadlines
    and strategy
Only candidates who are eligible to work in the Uganda for an indefinite period
without a need for sponsorship will be considered for this position.
How to Apply:
All suitably qualified and
interested candidates who wish to join the USAID RHITES EC Project should send
their cover letters, certificates of good conduct curriculum vitae, copies of
academic credentials and contact information for three professional references
addressed to:
Human Resource Coordinator,
University Research Co., LLC –
Centre for Human Services
Plot 1, East Victoria Close,
Mpumudde Division,
Jinja. Uganda
E-mail to:
Deadline: Friday, 19th January 2018 by 12:00 pm

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