Job Title: Grants Coordinator
Organization: Restless
Development
Development
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior Programme
Design & Partnerships Manager
Design & Partnerships Manager
Salary: UGX 48,249,519 /=
About US:
Restless Development (Uganda) is an International NGO established to
address the challenges faced by young people in Uganda by placing young people
at the forefront of change and development. Our vision is for all Ugandan youth
to live healthy and productive lives, fully supported by those around them. Our
programming focuses on three core areas: youth sexual and reproductive health
and rights, youth civic participation and youth employment and livelihoods.
address the challenges faced by young people in Uganda by placing young people
at the forefront of change and development. Our vision is for all Ugandan youth
to live healthy and productive lives, fully supported by those around them. Our
programming focuses on three core areas: youth sexual and reproductive health
and rights, youth civic participation and youth employment and livelihoods.
Job Summary: The Grants
Coordinator will primarily nsure that key reporting, financial, and
implementation deliverables as well as other donor and contractual requirements
for all grants are met. This is an exciting opportunity for someone with strong
coordination, communication and interpersonal skills looking to develop their
fundraising skills within an innovative and growing organisation.
Coordinator will primarily nsure that key reporting, financial, and
implementation deliverables as well as other donor and contractual requirements
for all grants are met. This is an exciting opportunity for someone with strong
coordination, communication and interpersonal skills looking to develop their
fundraising skills within an innovative and growing organisation.
Key Duties and
Responsibilities:
Responsibilities:
Grant Management (40%)
·
Organise
and lead grant start up meetings to induct implementing staff on grant
requirements.
Organise
and lead grant start up meetings to induct implementing staff on grant
requirements.
·
Schedule
and coordinate regular grant management meetings to monitor progress against
activities, M&E targets and spend, as well as compliance to contractual terms
for key restricted grants.
Schedule
and coordinate regular grant management meetings to monitor progress against
activities, M&E targets and spend, as well as compliance to contractual terms
for key restricted grants.
·
Update
Core Leadership Team (CLT) on grant performance on a monthly basis
Update
Core Leadership Team (CLT) on grant performance on a monthly basis
·
Review
monthly financial and programme reports for early identification of any
challenges and risks in grant spend and implementation which may jeopardise
good relations with donors
Review
monthly financial and programme reports for early identification of any
challenges and risks in grant spend and implementation which may jeopardise
good relations with donors
·
Improve
and maintain specialized systems and tools for recording and tracking grant
proposals, awards, and related statistical information.
Improve
and maintain specialized systems and tools for recording and tracking grant
proposals, awards, and related statistical information.
·
Creates
and distributes standard and special reports, studies, summaries, and
analyses, as required
Creates
and distributes standard and special reports, studies, summaries, and
analyses, as required
·
Act as
a liaison between partners and donors on grant management issues
Act as
a liaison between partners and donors on grant management issues
·
Participate
in budget reforecasting for all grants on a quarterly basis
Participate
in budget reforecasting for all grants on a quarterly basis
·
Work closely
with the Logistics team to ensure effective donor assets management
Work closely
with the Logistics team to ensure effective donor assets management
·
Lead
on grants close out process and ensure grant close out files including
timesheets are electronically and physically kept in line with our policies and
procedures
Lead
on grants close out process and ensure grant close out files including
timesheets are electronically and physically kept in line with our policies and
procedures
·
Work in
liaison with the Finance team to lead on required grant no cost extensions
(NCEs)
Work in
liaison with the Finance team to lead on required grant no cost extensions
(NCEs)
·
Work
with the Finance and OHR teams on monthly staff time allocations
Work
with the Finance and OHR teams on monthly staff time allocations
·
Tasked
with filing of donor and partner contracts and communications (soft and hard
copies)
Tasked
with filing of donor and partner contracts and communications (soft and hard
copies)
·
Ongoing
maintenance of partnerships documentation for audit purposes
Ongoing
maintenance of partnerships documentation for audit purposes
·
Preparation
of required documentation i.e. contracts for internal and external
audits, spot checks, and donor financial assessment
Preparation
of required documentation i.e. contracts for internal and external
audits, spot checks, and donor financial assessment
·
Work
closely with the Senior Programme Design and Partnerships Manager to support on
the implementation of recommendations from audits for the Fundraising and
Partnerships Unit
Work
closely with the Senior Programme Design and Partnerships Manager to support on
the implementation of recommendations from audits for the Fundraising and
Partnerships Unit
Donor Reporting (25%)
·
Build
and maintain a system for timely submission of high quality donor reports
Build
and maintain a system for timely submission of high quality donor reports
·
Coordinate
and follow up with Programmes, M&E and Finance staff for input and
additional information into donors’ reports
Coordinate
and follow up with Programmes, M&E and Finance staff for input and
additional information into donors’ reports
·
Work in
liaison with the Finance team to support the preparation of donor
financial reports for small and medium term grants
Work in
liaison with the Finance team to support the preparation of donor
financial reports for small and medium term grants
·
Deliver
high quality editing of reports to ensure an accurate picture of progress is
presented and donor commitments are met
Deliver
high quality editing of reports to ensure an accurate picture of progress is
presented and donor commitments are met
·
Work
together with the Programmes and M&E teams to align internal systems
with donor reporting requirements
Work
together with the Programmes and M&E teams to align internal systems
with donor reporting requirements
Marketing & Communications (25%)
·
Liaising
with the Programmes and M&E teams to gather content for the production of
Quarterly Newsletters, Annual Report, News section in our website, and
social media in general
Liaising
with the Programmes and M&E teams to gather content for the production of
Quarterly Newsletters, Annual Report, News section in our website, and
social media in general
·
Liaising
with the M&E and Programmes teams to produce high quality change stories
and videos demonstrating the impact of Restless Development’s work
Liaising
with the M&E and Programmes teams to produce high quality change stories
and videos demonstrating the impact of Restless Development’s work
·
Managing
social media (Facebook & Twitter)
Managing
social media (Facebook & Twitter)
·
Development
of communication materials for a range of audiences to share regularly with
donors, partners, and other stakeholders in the youth sector
Development
of communication materials for a range of audiences to share regularly with
donors, partners, and other stakeholders in the youth sector
·
Advise
on branding requirements and related areas
Advise
on branding requirements and related areas
Other (10%)
·
Induction
of new staff and ongoing training of current staff on grant management
and donor reporting requirements
Induction
of new staff and ongoing training of current staff on grant management
and donor reporting requirements
·
Logistical
preparations for donor visits and visits from the International Investments and
Partnerships team
Logistical
preparations for donor visits and visits from the International Investments and
Partnerships team
·
Develops
and maintains a library of reference documentation and programme briefs
Develops
and maintains a library of reference documentation and programme briefs
·
Work
as an active member of the Extended Leadership Team (ELT)
Work
as an active member of the Extended Leadership Team (ELT)
·
Assist
the Senior Programme Design and Partnerships Manager in programme design as
required
Assist
the Senior Programme Design and Partnerships Manager in programme design as
required
·
Research
for effective funding opportunities
Research
for effective funding opportunities
·
Ad-hoc
administrative tasks as required
Ad-hoc
administrative tasks as required
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Restless Development Grants
Coordinator job placement should hold a graduate level degree in a relevant field such as International
Development, NGO Management, Programme Management, Marketing and Communications
The applicant for the Restless Development Grants
Coordinator job placement should hold a graduate level degree in a relevant field such as International
Development, NGO Management, Programme Management, Marketing and Communications
·
Previous exposure and experience in grant management and fundraising, managing
bilateral & multilateral grants a plus
Previous exposure and experience in grant management and fundraising, managing
bilateral & multilateral grants a plus
·
Good
report writing
Good
report writing
·
Donor
financial assessments, audits, and spot checks
Donor
financial assessments, audits, and spot checks
·
Budget
monitoring
Budget
monitoring
·
Knowledge
of the development sector, particularly on youth
Knowledge
of the development sector, particularly on youth
·
Excellent
organizational skills and attention to detail
Excellent
organizational skills and attention to detail
·
Good
analytical and presentation skills
Good
analytical and presentation skills
·
Excellent
written and spoken English
Excellent
written and spoken English
·
Excellent
interpersonal communication skills
Excellent
interpersonal communication skills
·
Highly self-driven
Highly self-driven
·
Ability
to work under pressure and meet tight deadlines
Ability
to work under pressure and meet tight deadlines
·
Multitasker
Multitasker
·
Good team
player
Good team
player
·
Personal
commitment to Restless Development’s mission and values
Personal
commitment to Restless Development’s mission and values
How to Apply:
All suitably qualified and interested candidates who wish to join
Restless Development in the aforementioned capacity should fill in this form, download here, and send it to
[email protected]. Please note that we DO NOT accept CVs,
resumes and cover letters.
Restless Development in the aforementioned capacity should fill in this form, download here, and send it to
[email protected]. Please note that we DO NOT accept CVs,
resumes and cover letters.
Deadline: 26th January 2018
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