Job Title: Office Assistant
Organisation: Humanitarian Initiative Just Relief Aid
(HIJRA)
(HIJRA)
Funding Source: UNHCR
Duty Station: Uganda
Reports to: Camp
Manager
Manager
About US:
Humanitarian Initiative Just Relief Aid (HIJRA) is an international
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by implementing
WASH, Health, Education, Livelihoods, Community service & development and
Protection programs in the region for a period of more than 20 years.
African humanitarian and development organization that positively contributes
towards improving the living standards and conditions of those adversely
affected by disasters and conflict in the Horn, East & Central Africa by implementing
WASH, Health, Education, Livelihoods, Community service & development and
Protection programs in the region for a period of more than 20 years.
About UNHCR Project:
HIJRA with funding from the UNHCR in Uganda is implementing a
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
multi-sectoral Program for refugees in Oruchinga settlement (Isingiro
district), Nakivale settlement (Isingiro district) and Nyakabande Transit
Center (Kisoro district).
Job Summary: The Office
Assistant is responsible for maintaining a clean, safe and attractive working
environment and provides other administrative support services.
Assistant is responsible for maintaining a clean, safe and attractive working
environment and provides other administrative support services.
Key Duties and Responsibilities:
- Ensure
the cleanliness of the offices environment, ensure wash rooms are clean
and the accessories (tissues papers, detergents, etc.) in use are
adequately availed and replaced where necessary - The
Office Assistant will prepare and serve teas/ meals to staff and visitors
as well as guests - Request
for necessary office supplies as directed by the Camp manager - Receive
and attend to all people visiting the office, directing them to
appropriate department/office as necessary. - Runs
errands for the office as directed by supervisor - The
Office Assistant will make requisition for the purchase of items used
frequently within her duties (such as cleaning detergents, beverages etc.) - Submit
valid receipts for all office purchases in a timely manner. - Demonstrates
transparency and accountability in all areas of work. - Offer
clerical assistance to staff through photocopying, binding and filing as
requested. - Receive
and distribute official documents as required. - Clean
utensils and ensure their safe custody. - Receive
items/goods from the supplier as required - Manage
petty cash - Perform
any other duty as assigned by the supervisor.
Qualifications, Skills and Experience:
- The ideal candidate for the HIJRA Office Assistant job placement
should hold a Uganda Certificate
of Education or equivalent with a credit in English and at least a pass in
Mathematics. - One
year of working experience in a relevant field. - Previous
experience in office attending/ front desk management would be desirable. - Excellent
computer skills - Ability
and willingness to learn - Very
well organized and able to work under pressure - Excellent
interpersonal skills - Ability
to maintain high standards of hygiene - Excellent
verbal and written communication skills - Sociable
and open minded - Ability
to work with minimum supervision - Good
team player - Hospitable
How to Apply:
All suitably qualified and interested candidates should send an
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
application letter and Curriculum Vitae including telephone and email contacts
of three referees including your current/most recent employer.
Application should be addressed to the:
Country Program Manager,
Humanitarian Initiative Just Relief Aid (HIJRA),
P.O. Box 37703, Kampala, Uganda.
Email to: [email protected]. The subject line should read: “Office Assistant.”
Deadline: 29th January 2018
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