Financial Administrative Coordinator NGO Career Jobs – Caritas International Belgium

Organisation: Caritas International Belgium
Duty Station: Uganda
Reports to: Country
About Us:
Caritas International Belgium is a Belgian NGO with headquarters in
Brussels and a member of the worldwide Caritas confederation (Caritas
Internationalis – with headquarters in Vatican City, Rome). Caritas is a
Catholic organization, but executes its mission without distinction of origins,
nationality or gender; political, religious or philosophical beliefs. Caritas
International has been working in Uganda and South Soudan since 2011, supporting
local Caritas partners in emergency, rehabilitation and development programs.
The conflict in South Sudan has further intensified since July 2016 and caused
an influx of an additional 600,000 refugees in Uganda. Through Caritas Arua,
Caritas International implements emergency FSL-programs which benefit 32,000
refugee families in Bidi Bidi and Imvepi refugee settlements. Parallel to the
Ugandan refugee project, Caritas International continues to support Caritas Yei
and Yambio with food aid and agricultural support.
In order to support the local Caritas partners, Caritas International
hires a Financial-Administrative Coordinator with a strong interest in field
activities. Interest in field activities is important since the
financial-administrative coordinator leads the Belgian team in Arua and is
expected to become country representative for Uganda and South Sudan in the
next 1-2 years.
Job Summary: The Financial
Administrative Coordinator will ensure the sound and transparent financial
management of the projects and contribute to strengthening systems and
procedures. More precisely, he/she will be in charge of:
Key Duties and Responsibilities:
Financial-administrative advice to the partners:
  • Provides training and permanent coaching
    to the partners about the financial-administrative regulations of the two
    co-funding donors (Belgian and Swiss Government);
  • Encourages partners to release project
    funds timely (albeit in line with the partner’s existing procedures) in
    order to ensure timely implementation of the project activities;
  • Keenly monitors the partner’s bank
    movements (for the funds coming through Caritas Belgium), all exchange
    operations and all expenses in order to ensure their compliance with the
    regulations of the donors;
  • Ensures that financial procedures,
    systems, policies and controls are implemented in line with the partner’s
    procedures manual and the project agreements;
  • Monitors the respect of budget lines by
    the partners (including co-funding requirements between the different
    funding sources);
  • Participates in recruitments and tender
    procedures organized by the partners;
  • Guides the partners on all issues linked
    to the management of the assets bought under this project (motorbikes,
    cars, computers, …);
  • Advises the partners on all issues linked
    to HR management.
Financial-administrative coordination of the project:
  • Receives and checks all financial
    documentation provided by the partners;
  • Ensures that all financial and
    administrative documentation of the partners is compliant with donor
    rules, complete and well organized;
  • Receives and checks all financial
    documentation of expenses done by the technical advisors to the project;
  • Keeps track of the different funding
    sources and how they relate to each other (expenditure rate per project,
    expenditure rate in line with co-funding agreements, …);
  • Receives and consolidates the financial
    reports of the partners and the expense lists of the other advisors into
    one single consolidated report;
  • Coordinate the introduction of winbooks
    and train the junior financial-administrative advisor in the use of
  • Coordinates the storage and digital
    archiving of the project’s financial-administrative files;
  • Responsible for wrapping up projects and
    organizing financial audits.

Qualifications, Skills and
  • The ideal candidate for this placement
    should hold a Master’s Degree in business, finance or similar;
  • Five years of experience – two of which at
    managerial level;
  • Solid experience with financial and
    accounting procedures of institutional donors (DGD, ECHO, etc…)
  • Proficiency in MS Office, Winbooks and/or
  • Personal qualities: strong interpersonal
    skills, diplomacy, ability to work independently and in a multicultural
    team, flexibility and versatility, stress resistance;
  • Excellent Knowledge of English (French
    and/or Dutch is a plus).
How to Apply:
All candidates should send their updated CVs and cover letters with the
subject line indicated as “Financial Administrative Coordinator
Uganda” to D’Heer Griet via Email to
Deadline: 13th January
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