Finance Assistant USAID RHITES-EC Project Jobs – University Research Co., LLC (URC)

Job
Title:          
 Finance Assistant
Organisation: University
Research Co., LLC (URC)
Project Name: USAID
Regional Health Integration to Enhance Health Services in East Central Uganda
Project (USAID/Uganda RHITES-EC) Project
Duty Station: Jinja,
Uganda
About US:
University Research Co., LLC
(URC) is a global company dedicated to improving the quality of health care,
social services, and health education worldwide. With a non-profit affiliate,
the Center for Human Services (CHS), URC manages projects in over 45 countries,
including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC
(URC) is implementing the USAID Regional Health Integration to Enhance Health
Services in East Central Uganda Project (USAID/Uganda RHITES-EC) whose aim is
to support the implementation of a comprehensive integrated investment in
regional  health, nutritional assistance and HIV/AIDS programs. The
five-year project targets 11 districts in East Central Uganda with an estimated
total population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Job Summary: The Finance
Assistant will support in the preparation of timely financial reports,
implementation of a strong internal control system as well as ensuring
compliance with USAID and URC regulations.
Key Duties and Responsibilities:
  • Work
    in liaison with the finance officers in preparing monthly financial
    reports for timely submission to home office. This includes but not
    limited to QB posting, preparing monthly bank reconciliations, cash
    reconciliations, staff advances reconciliations etc.
  • Verify
    payment documentation for adequacy and completeness before posting to QB.
  • Manage
    petty cash accounts, including ensuring the maintenance of an appropriate
    level of petty cash in safe deposit.
  • Process
    per diems and other travel advances for project related work.
  • Work
    closely with the finance team, ensure that all costs in the project adhere
    to USAID/URC regulations, and are allowable, reasonable and allocable.
  • Assist
    Finance Officer in addressing all monthly field report review comments
    from home office including providing feedback for missing vouchers and
    outstanding information following review of payment documentation.
  • Assist
    Finance Officer in preparation of monthly cash projections for submission
    to home office.
  • Receive
    & prepare journals to reconcile staff advances / accountabilities
    before being reviewed by Finance Officer and Finance Director.
  • Preparation
    and continuous update of the vendor tracker as per guidelines/
    requirements by Contracts department.
  • Assist
    in the update of the Excel cash book to enable timely preparation and
    submission of weekly cash balance to home office.
  • Ensure
    all financial documents, journals and payment vouchers are filed in a timely
    manner.
  • Preparation
    of monthly payment vouchers and accountability journals for shipment to
    home office as per policy.
  • Assist
    with the maintenance of a proper filing system for all financial reports,
    field wire requests, bank reconciliations; field accounts review
    certifications and other finance documentation.
  • Assist
    Finance Officer in ensuring that sub grantee accountabilities and
    reconciliations are properly documented and journalized in QB.
  • Receipt
    of hotel invoices from the admin department and timely reconciliation of
    the same with the introductory letters issued to staff and their
    respective accountabilities before payment is effected.
  • Work
    closely with the program team to ensure that all the necessary support
    documentation and information is obtained for direct payment of various
    MOH officers, Local Government Officers, Stakeholders and Teams we work
    with in the field.
  • Liaise
    with the operations department to ensure timely receipt, reconciliation
    and payment of telephone, internet and modem bills.
  • Liaise
    with the operations department to ensure receipt of invoices and necessary
    support documentation for timely payment of vendors.
  • Assist
    the Finance Officer is gathering information and documentation required in
    preparing foreign tax reports (VAT).
  • Assist
    the finance officer in carrying out regular physical verification of
    project inventory and or/ assets.
  • Together
    with the finance officer, perform regular audit reviews of the project
    operational functions including stores, transport, assets, security &
    safety etc. to ensure compliance with URC and USAID regulations.
  • Prepare
    and maintain a tracking log of all documents received in and released from
    finance department.
  • Perform
    other project related tasks as assigned.



Qualifications, Skills and Experience:
  • The
    applicant for the USAID RHITES-EC Finance Assistant job opportunity must
    hold a Bachelor’s Degree in accounting or comparable
    certifications/qualifications.
  • Three
    years’ experience in accounting and general financial management.
  • At
    least two years’ experience with QuickBooks preferred
  • Excellent
    written and oral communication and interpersonal skills
  • Proficiency
    with Microsoft Office products (Word, Excel, Outlook)
  • Attention
    to detail, ability to prioritize and manage multiple tasks
NB:
Only candidates who are eligible to work in the Uganda for an indefinite period
without a need for sponsorship will be considered for this position.
How to Apply:
All suitably qualified and
interested candidates who wish to join the USAID RHITES EC Project should send
their cover letters, certificates of good conduct curriculum vitae, copies of
academic credentials and contact information for three professional references
addressed to:
Human Resource Coordinator,
University Research Co., LLC –
Centre for Human Services
Plot 1, East Victoria Close,
Mpumudde Division,
Jinja. Uganda
E-mail to: HR-RHITES-EC@urc-chs.com
Deadline: Friday, 19th January 2018 by 12:00 pm

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