Field Operations Officer Non-profit Jobs – American Refugee Committee (ARC) International

Job Title:          Field Operations Officer
Organization: American
Refugee Committee (ARC) International
Duty Station: 
Uganda
Reports to: Protection
Manager / Team Leader
About US:
The American Refugee Committee
(ARC) International is an International nonprofit, nonsectarian organization
that provides humanitarian assistance and training to millions of beneficiaries
around the world.
Key Duties and Responsibilities:
  • The
    Field Operations Officer will serve as the overall procurement focal person at
    the Field site, facilitate the procurement process for Palabek field
    office from the initial request to the completion of each order
  • Obtain quotations from ARC’s pre-qualified
    suppliers in order to
    effect a competitive and fair process of procurement in line with ARC and
    donor regulations, which will ensure ARC gets best value for money
  • Prepare Purchase Orders (PO) for approved
    Purchase Request Forms and negotiate delivery dates and ensure timely delivery with the successful
    supplier
  • Prepare a procurement report for the Protection
    Manager weekly, indicating the status of all procurements in relation to
    the procurement plans at the field
  • Develop and implement a quarterly procurement
    plan and maintain an updated procurement tracking sheet for the field site
    in line with the procurement guidelines
  • Work closely with the finance department to
    administer the final payments to vendors in line with the terms and conditions outlined in
    the PO
  • Track supplies delivered by the suppliers to
    the field site to ensure that the appropriate documentation i.e. waybills
    are submitted to head office
  • Build and maintain existing relationships with
    prequalified suppliers, as
    well as identifying new suppliers for categories of supplies that were not
    pre-qualified for, where needed
  • Update and maintain an electronic and manual
    filing system for all procurement.
  • Coordinate pending and upcoming procurement
    deliveries to ensure
    efficient usage of the transit warehouse, scheduled transport/movement
    plans between Kampala & the field site.
  • Drive and maintain ARC vehicles within and
    outside Palabek Refugee Settlement
  • Work closely with drivers and Protection
    Manager in the field to
    ensure that vehicles are in good running condition by ensuring that
    genuine & correct spare parts are procured when needed, repairs are
    done as per specifications and that periodic & scheduled vehicle
    maintenance service is carried out for all vehicles.
  • Prepare
    field fuel monthly requests for replenishment by the head office.
  • Prepare monthly fleet management reports and
    submit them to the Protection Manager
  • Plan, coordinate and manage vehicle movements
    within and outside Palabek refugee settlement to ensure efficient use of the vehicle
    resource utilization.
  • Maintain an up to date asset register for all
    ARC assets in Kampala and field offices, ensuring that all and any new
    assets are tagged/engraved accordingly.
  • Ensure that any movement of assets is properly approved, recorded and
    documented.
  • Ensure that proper disposal ARC and specific
    donor procedures and regulations are followed during any asset disposal.



Qualifications, Skills and Experience:  
  • The ideal candidate for the American Refugee Committee (ARC)
    International Field Operations Officer job placement should preferably
    hold a University degree in Logistics, Supply Chain Management, Business Management or similar degree.
  • Five ears’ experience working in the field of
    program and/or Logistics and Operations in an International relief
    organization.
  • Extensive knowledge of standard INGO and Donor
    procurement procedures and practices.
  • Excellent writing and communication skills, including proven report writing
    skills.
  • Practical experience in strategic procurement
    and the management of contractual relationships and performance outcomes
    including the tender processes.
  • Previous experience working with a diverse staff and confronting
    challenging field situations.
  • Able to multi-task and work under pressure.
  • Work experience in a complex emergency setting
    preferred.
  • High level of Computer literacy and knowledge
    of software programs: Excel, Access, and similar packages.
  • Previous experience in driving with a driving
    permit.
How to Apply:
All qualified and interested candidates
should send a one-page cover letter, updated CV (maximum four pages) and names,
title and contacts of three professional referees, to include most current
employer/supervisor – via email to UGjobs@arcrelief.org with the POSITION
applied for clearly indicated in the subject line.
NB: Only
applications received through the stated email address will be considered. Only
shortlisted candidates will be contacted.
Deadline: 12th January, 2018 by 17:00 hrs

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