Entry Level UN Warehouse Management Associate Career Jobs – United Nations World Food Programme (WFP)

Job
Title:            
 Warehouse Management
Associate
Organization: United
Nations World Food Programme (WFP)
Duty Station: Jinja,
Uganda
Position Grade: SC6
Reports to: Head of
Field Office
About US:
The UN World Food Programme
(WFP) is the United Nations frontline agency against world hunger. It is the
largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:  The Warehouse Management Associate will manage
a range of warehouse activities including safeguarding of commodities and
supplies, and ensuring well-organized warehousing and storage service in
compliance with WFP warehouse guidelines
Key Duties and Responsibilities:
  • Responsible
    for the effective planning and management of warehouse operations, to
    ensure safe and efficient warehousing and storage of all commodities and
    supplies.
  • Actively
    contribute to review of WFP corporate warehouse standards and procedures,
    to support efficiency and changing business needs.
  • Coordinate
    the receipt/dispatch of commodities, to ensure accurate recording,
    accounting and reporting is available at all times to support
    decision-making.
  • Responsible
    for the accuracy of warehouse transaction records including identification
    of discrepancies, to ensure immediate and accurate reporting on commodity
    movements in line with the corporate requirements.
  • Responsible
    for inventory management (e.g. physical stock verification, reporting,
    etc.), to ensure any existing and developing issues with regards to proper
    stocks management are timely addressed and WFP standard procedures for
    commodity handling and storage are strictly followed.
  • The
    jobholder will supervise thr preparation and/or prepare regular and ad hoc
    reports and statistics on warehouse operations, to support informed
    planning and decision-making.
  • Oversee
    safeguarding of commodities through providing guidance on and taking
    initiative towards implementation of preventive measures, to ensure that
    commodities are preserved in good condition and that quality control
    actions are initiated as appropriate following WFP established procedures.
  • Review
    on periodic basis warehouse space availability, plan and implement new
    design layouts to support business needs and ensure cost-efficiency.
  • Work
    in close collaboration with internal and external stakeholders, in order
    to deliver aligned and coherent warehouse services.
  • Identify
    training needs and efficiently plan trainings, to ensure that all staff
    have required
  • Supervise
    warehouse staff, to ensure high performance standards.



Qualifications, Skills and Experience:
  • The
    ideal candidate for the United Nations UN World Food Programme (WFP)
    Warehouse Management Associate job opportunity should hold a University
    degree in Business administration, engineering, computer science,
    statistics or economics (preferably transport economics), or equivalent
    professional experience or extensive relevant logistics experience.
  • Previous
    experience maintaining a logistics database and running queries on ongoing
    shipments, pipeline information, insurance claims, and food stock.
  • Prior
    experience in administering third party service providers’ contracts.
  • Previous
    experience in compiling contract documentation.
  • Experience
    in contract execution.
  • Previous
    experience in budget monitoring and reporting.
  • Language: Fluency in both oral and written
    English
Personal Competencies:
  • Supply
    Chain Management and Optimization:
    Demonstrates ability to design basic supply chain networks,
    including appropriately assessing and escalating challenges to ensure that
    WFP is able to provide consistent and uninterrupted service to its
    beneficiaries and partners.
  • Planning,
    Project & Resource Management:
    Collects and analyses relevant technical data from diverse sources
    to forecast operational needs under various scenarios and makes
    evidence-based proposals.
  • Information
    Management & Reporting:
    Liaises with internal and external stakeholders to consolidate
    preliminary data analysis, draft reports and disseminate information that
    represents concerns and trends.
  • Market
    Analysis, Contracting and Operational Execution:
    Demonstrates ability to collect market
    information and process and analyse proposals in line with WFP standard
    rules and regulations in order to deliver efficiently.
  • Warehouse
    and Inventory Management:
    Demonstrates
    ability to implement operational warehouse procedures and normative
    guidance in order to manage WFP’s warehouse, handle inventory effectively
    through corporate systems, and ensure loss mitigation.
  • Technical
    Assistance and Coordination:
    Demonstrates abilities to provide basic technical advice and
    maintain effective (inclusive, collaborative, unified) logistics
    coordination mechanisms with humanitarian partners and other relevant
    stakeholders.
4Ps Core Organisational Capabilities (Purpose, People, Performance
and Partnership):
Purpose:
  • Understand
    and communicate the Strategic Objectives:
     Understands WFP’s Strategic
    Objectives and the link to own work objectives.
  • Be a force
    for positive change:
     Flexibly
    adapts individual contributions to accommodate changes in direction from
    supervisors and internal/external changes (such as evolving needs of
    beneficiaries, new requirements of partners).
  • Make the
    mission inspiring to our team:
     Recognizes and shares with team members the ways in which
    individual contributions relate to WFP’s mission.
  • Make our
    mission visible in everyday actions:
     Sets own goals in alignment with WFP’s overall operations, and
    is able to communicate this link to others.
  • People:
  • Look for ways
    to strengthen people’s skills:
     Assesses own strengths and weaknesses to increase
    self-awareness, and includes these in conversations on own developmental
    needs.
  • Create an
    inclusive culture:
     Participates
    in open dialogue, and values the diverse opinion of others, regardless of
    background, culture, experience, or country assignment.
  • Be a coach
    & provide constructive feedback:
     Proactively seeks feedback and coaching to build confidence,
    and develop and improve individual skills.
  • Create an “I
    will”/”We will” spirit:
     Participates
    in accomplishing team activities and goals in the face of challenging
    circumstances.
Performance:
  • Encourage
    innovation & creative solutions:
     Shows willingness to explore and experiment with new ideas and
    approaches in own work.
  • Focus on
    getting results:
     Consistently
    delivers results within individual scope of work on time, on budget and
    without errors.
  • Make
    commitments and make good on commitments:
     Commits to upholding individual
    accountabilities and responsibilities in the face of ever-changing country
    or functional priorities.
  • Be Decisive: Makes rational decisions about
    individual activities when faced with uncertain circumstances, including
    in times of ambiguity regarding information or manager direction.
Partnership:
  • Connect and
    share across WFP units:
     Seeks
    to understand and adapt to internal or cross-unit teams’ priorities and
    preferred working styles.
  • Build strong
    external partnerships:
     Demonstrates
    ability to understand and appropriately respond to and/or escalate needs
    of external partners.
  • Be
    politically agile & adaptable:
     Portrays an informed and professional demeanor toward internal
    and external partners and stakeholders.
  • Be clear
    about the value WFP brings to partnerships:
     Provides operational support on
    analyses and assessments that quantifies and demonstrates WFP’s unique
    value as a partner.
How to Apply:
All candidates who desire to
join the United Nations World Food Programme are encouraged to submit their
applications online at the link below.
Deadline: 18th January 2018

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