The Ugandan Jobline

• Work
  in close liaison with line departments forecast and prepare stock
  requirements; at all times, have accurate stock records available through
  stock cards + soft copy and prepare requisitions for stock replenishments.
• Receive
  and inspect delivery documents and verify quantity and quality (incl.
  packaging, expiry date, temperature) of goods received and issued – enter
  information in GRV.
• Check
  stock levels and identify daily usage as to know usage per day and
  re-order period; prepare purchase requisitions accordingly and follow up
  with supplier.
• Identify
  and dispose of obsolete stock.
• Prepare
  and submit reports on stock value and quantity: oversee daily stock
  counting and reconciliation; enter inventory into database on a daily
  basis.
• Perform
  end of month stock-taking with accountant.
• Work
  in liaison with user departments prepare and implement the company’s
  procurement plan.
• Issue
  purchase orders in accordance with company policy and negotiated terms and
  conditions.
• Keep
  abreast with market developments and take complete advantage of the same
  to the benefit of the company.
• Ensure
  materials are purchased at a right price, right quality, right quantity,
  right time and right place.
• Obtain
  quotations and negotiate with suppliers for efficient and reliable
  services.
• Develop
  and review purchase requests and ensure authorization as necessary to
  facilitate the timely purchase of materials and services.
• In
  liaison with Quality Controller: update and revise standard operating
  procurement procedures.
• Generate
  information to enable authorization of procurement.
• Shortlist
  vendors and submit report to the Finance Manager.
• Recommend
  buying decisions based on the company’s procurement and financial
  guidelines.
• Oversee
  entry of procurement data into the Content Management System database
  (CMS) and share with management.
• Maintain
  information on supplier/contractor performance, including list of debarred
  suppliers.
• Handle
  queries/complaints by suppliers and user departments.
• Prepare
  weekly and adhoc procurement reports to the Finance Manager.
• Adhere
  to the health and safety and QMS guidelines at all times; keep track of
  work done by filling in checklists.
• Perform
  any other duties assigned by the Finance Manager.

• The
  applicant should have relevant qualifications
• Ability
  to work independently in carrying out assignments to completion; be
  pro-active and take initiative.
• Effective
  verbal & written communication and independent decision making skills
  are required.
• Considerable
  ability to adhere to prescribed routines and practices; meanwhile able to
  deal with non-routine matters with minimum specific instructions.
• Strong
  understanding of commodity market conditions and experience in commodity
  purchasing. 
• Strong
  knowledge of contract manufacturing. 
  
• Excellent
  analytical and communication skills. 
  
• Demonstrate
  collaboration, negotiation and influencing skills. 
• Ability
  to manage multiple tasks simultaneously.

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