The Ugandan Jobline

• Review the annual budget and forecasts
  developed by designated project leads and ensure timely submission to and
  approval by the Country Director.
• Coordinate with the Country Director on
  oversight of the country budget management, including monitoring
  expenditure against the approved budgets
• Ensure effective and efficient management
  of the resources of the country
• Guide effective project start up and
  closure activities for finances, providing support to Programme Managers
  and country leadership, as appropriate
• Throughout the project cycle regularly
  monitor and review financial implementation to ensure contractual
  compliance and timely reporting
• Together with the Country Director, ensure
  programme staff take responsibility for and understand project
  expenditure, financial accountability and planning requirements.
• Make quarterly visits to the field
  offices, project sites and partners to ensure quality in all aspects of
  finance management if needed.
• Ensure project financial reports for donor
  and partners are prepared according to donor requirements; submit reports
  to the Project Manager for sign off, and to Head Office for review prior
  to submitting to the donor.

• Ensure monthly transactions are entered in
  the General Ledger accurately      and
  on            a timely basis
• Act as a cheque signatory taking primary
  responsibility for checking the validity and account coding of payments
• Approve advances for field activity and
  staff travel, ensuring proper process for disbursement of funds, correct
  documentation and the settlement of advances in a timely manner.
• Maintaining the integrity of the balance
  sheet by checking and validating:
• Monthly bank reconciliations,
  following up outstanding items
• Purchase ledger
  reconciliations
• Staff advances and other
  debtors
• Sundry creditors and all
  other creditors
• Check the fixed assets
  register is up to date monthly
• Submit the monthly checklist to the
  Country Director and Finance Support Manager in line with Malaria
  Consortium reporting checklist and timetable.
• Approve the monthly payroll, ensuring
  direct transfer to staff salary accounts and remitting the payroll
  deductions to the correct government authorities.
• Keep appropriate filing system and
  supporting document by transaction to meet good financial record keeping
  standards
• Work jointly with the Chief Finance
  Officer to improve financial systems in the country office, recommending
  change as part of the global improvement to provide timely and appropriate
  financial information to budget holders and donors.

• Ensure monthly management accounts are
  reviewed and variances are acted on by budget holders; report to the
  Country Director, on the variances and the corrective action that will be
  taken. Take advice from CFO for any changes required and needed.
• Prepare rolling forecast and monthly cash
  flow projections for the country office for submission to the Head Office.
• Oversee the tracking of financial
  management against workplans and budget
• Update the Country Director on the
  financial status of projects, identifying areas of concern, recommending
  corrective measures in areas of underperformance, as appropriate and
  provide support for agreed actions implementation
• Monitor timeliness and quality of donor
  financial reporting and internal reporting of designated projects
• Legal, security and Risk Management (10%)
• Coordinate with the auditors to complete
  required statutory audits;
• Manage all in-country project audits and
  facilitate any required global audits, both external and internal.
• Conduct spot checks in main and field
  offices to ensure internal controls are working
• Draft and review project and financial
  contract details (ToR, deliverables, reporting, time frame etc.) and take
  part in financial negotiations on behalf of Malaria Consortium as
  appropriate
• Ensure, in conjunction with the Country
  Director and Chief Finance Officer compliance with all local legal
  requirements, including tax, pensions and insurance
• Identify and assess risks facing the
  country programme and develop mitigation strategies along with the Country
  Director, participating in the Country Management Team update of the risk
  register
• Support the Country Director to complete
  any recommendations from audits or other reviews as captured on the
  organisation’s action tracker.

• Responsible for recruitment of line
  managed staff in cooperation with the Country Director and HR focal point.
• Ensure annual performance appraisals for
  all line managed staff involved according to Malaria Consortium
  guidelines.
• Provide a financial induction for all new
  starters and regularly updates on policy for current staff.
• Agree with the Country Director on
  adequate capacity and human resource in the country finance
• Coordinate the absence of finance staff to
  ensure all gaps are covered and handovers completed prior to any leave.

• Represent and promote Malaria Consortium
  as a quality partner and specialised technical agency at every
  opportunity.
• Ensure Child Safeguarding Policy, other
  related policies are implemented.
• Perform other duties as required by the
  Country Director or his delegate

• The applicant for the Malaria Consortium Country
  Finance Manager career placement should be a qualified ACA, ACCA or CIMA
  Accountant
• Extensive experience in a finance team,
  with at least two years in a managerial position
• Previous experience in training finance
  and non-finance staff and building staff capacity
• Working knowledge of accounting software
• Extensive knowledge of NGO donors and
  their financial reporting requirements particularly donors such as the US
  Government and the Global Fund to Fight AIDS, Tuberculosis and Malaria.
• Excellent computer skills with high
  proficiency in Microsoft Excel
• Good analytical and reporting skills
• Excellent interpersonal and communication
  skills
• Demonstrated ability to be able to manage
  and prioritise multiple tasks
• Experience in training and developing
  finance staff
• Fluent in English, both written and verbal
  communication skills

Related Jobs