Earn 32K US Dollars as Country Finance Manager International NGO Careers – Malaria Consortium

Organization: Malaria Consortium
Duty Station: Kampala, Uganda
Reports to: Uganda Country Director
Salary: USD 32,512 gross per annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports delivery
of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
Job Summary: The Country
Finance Manager (CFM) is responsible for managing the finance function in
Uganda overseeing donor reporting, budget preparation and all financial and
management accounting as well as being the main contact for audits and
financial review. The incumbent will provide a pro-active, efficient, timely
and relevant finance service to the technical and operations departments including
project reports at a level of detail necessary to manage budgets effectively,
ensuring proper books of account are maintained in compliance with local law
and Malaria Consortium financial management policies and procedures and timely
management and financial accounting reports are provided to regional and head
office staff as laid down in the reporting timetable and to be part of the
Senior Management Team of the country team.

Key Duties and Responsibilities:
Financial Management (35%)
  • Review the annual budget and forecasts
    developed by designated project leads and ensure timely submission to and
    approval by the Country Director.
  • Coordinate with the Country Director on
    oversight of the country budget management, including monitoring
    expenditure against the approved budgets
  • Ensure effective and efficient management
    of the resources of the country
  • Guide effective project start up and
    closure activities for finances, providing support to Programme Managers
    and country leadership, as appropriate
  • Throughout the project cycle regularly
    monitor and review financial implementation to ensure contractual
    compliance and timely reporting
  • Together with the Country Director, ensure
    programme staff take responsibility for and understand project
    expenditure, financial accountability and planning requirements.
  • Make quarterly visits to the field
    offices, project sites and partners to ensure quality in all aspects of
    finance management if needed.
  • Ensure project financial reports for donor
    and partners are prepared according to donor requirements; submit reports
    to the Project Manager for sign off, and to Head Office for review prior
    to submitting to the donor.
Financial Accounting (25%)
  • Ensure monthly transactions are entered in
    the General Ledger accurately      and
    on            a timely basis
  • Act as a cheque signatory taking primary
    responsibility for checking the validity and account coding of payments
  • Approve advances for field activity and
    staff travel, ensuring proper process for disbursement of funds, correct
    documentation and the settlement of advances in a timely manner.
  • Maintaining the integrity of the balance
    sheet by checking and validating:
    • Monthly bank reconciliations,
      following up outstanding items
    • Purchase ledger
      reconciliations
    • Staff advances and other
      debtors
    • Sundry creditors and all
      other creditors
    • Check the fixed assets
      register is up to date monthly
  • Submit the monthly checklist to the
    Country Director and Finance Support Manager in line with Malaria
    Consortium reporting checklist and timetable.
  • Approve the monthly payroll, ensuring
    direct transfer to staff salary accounts and remitting the payroll
    deductions to the correct government authorities.
  • Keep appropriate filing system and
    supporting document by transaction to meet good financial record keeping
    standards
  • Work jointly with the Chief Finance
    Officer to improve financial systems in the country office, recommending
    change as part of the global improvement to provide timely and appropriate
    financial information to budget holders and donors.
Management Accounting (20%)
  • Ensure monthly management accounts are
    reviewed and variances are acted on by budget holders; report to the
    Country Director, on the variances and the corrective action that will be
    taken. Take advice from CFO for any changes required and needed.
  • Prepare rolling forecast and monthly cash
    flow projections for the country office for submission to the Head Office.
  • Oversee the tracking of financial
    management against workplans and budget
  • Update the Country Director on the
    financial status of projects, identifying areas of concern, recommending
    corrective measures in areas of underperformance, as appropriate and
    provide support for agreed actions implementation
  • Monitor timeliness and quality of donor
    financial reporting and internal reporting of designated projects
  • Legal, security and Risk Management (10%)
  • Coordinate with the auditors to complete
    required statutory audits;
  • Manage all in-country project audits and
    facilitate any required global audits, both external and internal.
  • Conduct spot checks in main and field
    offices to ensure internal controls are working
  • Draft and review project and financial
    contract details (ToR, deliverables, reporting, time frame etc.) and take
    part in financial negotiations on behalf of Malaria Consortium as
    appropriate
  • Ensure, in conjunction with the Country
    Director and Chief Finance Officer compliance with all local legal
    requirements, including tax, pensions and insurance
  • Identify and assess risks facing the
    country programme and develop mitigation strategies along with the Country
    Director, participating in the Country Management Team update of the risk
    register
  • Support the Country Director to complete
    any recommendations from audits or other reviews as captured on the
    organisation’s action tracker.
HR and Administration (5%)
  • Responsible for recruitment of line
    managed staff in cooperation with the Country Director and HR focal point.
  • Ensure annual performance appraisals for
    all line managed staff involved according to Malaria Consortium
    guidelines.
  • Provide a financial induction for all new
    starters and regularly updates on policy for current staff.
  • Agree with the Country Director on
    adequate capacity and human resource in the country finance
  • Coordinate the absence of finance staff to
    ensure all gaps are covered and handovers completed prior to any leave.
Additional Responsibilities (5%)
  • Represent and promote Malaria Consortium
    as a quality partner and specialised technical agency at every
    opportunity.
  • Ensure Child Safeguarding Policy, other
    related policies are implemented.
  • Perform other duties as required by the
    Country Director or his delegate



Qualifications, Skills and Experience:
  • The applicant for the Malaria Consortium Country
    Finance Manager career placement should be a qualified ACA, ACCA or CIMA
    Accountant
  • Extensive experience in a finance team,
    with at least two years in a managerial position
  • Previous experience in training finance
    and non-finance staff and building staff capacity
  • Working knowledge of accounting software
  • Extensive knowledge of NGO donors and
    their financial reporting requirements particularly donors such as the US
    Government and the Global Fund to Fight AIDS, Tuberculosis and Malaria.
  • Excellent computer skills with high
    proficiency in Microsoft Excel
  • Good analytical and reporting skills
  • Excellent interpersonal and communication
    skills
  • Demonstrated ability to be able to manage
    and prioritise multiple tasks
  • Experience in training and developing
    finance staff
  • Fluent in English, both written and verbal
    communication skills
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
Deadline: 25th January 2018
For more of the latest jobs, please visit http://www.theugandanjobline.com or
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