The Ugandan Jobline

• Performs
  day-to- day administrative functions and general office duties including
  but not limited to word processing, copying, filing, and data entry.
• Attends,
  records and prepares minutes of all Team meetings. Makes arrangements and
  prepares, or supervises preparation of, necessary materials for meetings
  at request of Executive Director and other management staff
• Responsible
  for the day-to-day back-up operation of the UYONET’s telephone console,
  wherein the answers, and routes calls to appropriate staff.
• Maintain,
  account and prepare accountability reports regarding the disbursement of
  petty cash funds and incentive certificates for programs.
• Assists
  in research and compiling of grants to include typing statistical tables,
  demographic tables, budget formats, and compliance checks.
• Receives,
  opens, and clears and distributes the center business mail. Copies, files
  and distributes originals and copies of agency in-coming correspondence
  from funding sources, partners etc., and maintains subject and
  chronological files of correspondence in -coming and out-going.
• Orders
  office supplies according to established procedures, receives all
  merchandise and compares order with purchase order for correctness,
  maintains file of purchase orders, processes invoices for payment,
  maintains control logs and coding system as requested by the Executive
  Director
• Maintain
  the program forms catalogue, ensuring sufficient copies of all forms,

• Perform
  any other duty from time to time that may be assigned to him by the
  Executive Director
• Other
  duties as required. Occasionally working on weekends and holidays for
  which time off in lieu can be taken.

• The
  ideal candidate for the Administrative Assistant employment opportunity
  must hold a Bachelor’s Degree or Post graduate degree in Business
  Administration/ office management or secretarial studies.
• At
  least three years related experience
• Extensive
  knowledge of office administration and management
• Previous
  experience in procurement and logistics administration.
• Secretarial
  and Computer Skills in MS Windows, Word, Excel, internet explorer, Outlook
  express or Microsoft outlook Competencies
• Excellent
  communication skills, both written and oral and excellent relationship
  building skills
• Experience
  of working in a youthful, multi-cultural environment and with networks.
• Strong
  relationship building. Building and managing relationships with key
  stakeholders
• Commitment
  to Uyonet’s Values and workina style that exhibits our leadership
  behaviors.
• Planning,
  organizing, analysis and reporting skills
• Good
  skills in public speaking, documentation and information management.
• Proactivity
  and practicing innovation and change.
• Driven
  by Impact and results oriented
• Team
  player
• Inclusive
  and value for diversity
• Personal
  Integrity
• Flexibility
• Thoroughness
• Customer
  care
• The
  individual must be results orientated, highly self-motivated and have
  demonstrated analytical skills. The successful candidate will thrive in a
  multi-cultural environment as part of a rapidly growing and developing
  organisation and be personally
• Highly
  committed to UYONET mission and values.

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