The Ugandan Jobline

• Support the program with all MC
  administrative logistical arrangements
• Actively contribute to the office
  strategic planning process and provide regular updates
• Interface with stakeholders and local
  partners in a manner consistent to the program team in terms of paperwork
  and documentation of goods
• Build and maintain productive
  relationships with all staff, stakeholders, vendors partners etc.
• Maintain high ethical standards and treat
  people with respect and dignity.
• Demonstrate an awareness of his/ Her own
  strengths and development needs.
• Develop the capacity of his/her team and
  assist with the continued development of a career path for his/her staff
• Work with all Mercy Corps staff to ensure
  smooth introduction and adoption of MC staff handbook, administrative and
  warehouse policy.
• Work closely with finance compliance to
  mitigate fraud, conflict of interest and illegal ramifications of Mercy
  Corps.
• Adhere to Mercy Corps mandated, procedures
  and controls including: Field administration, Field procurement,
  Logistics, Assets and finance.
• Assist in training and orientation of new
  staff in those procedures
• Oversee the smooth flow of routine,
  administrative work in Kotido office and ensure office and personnel
  policies are in compliance with Mercy Corps field administration manual
  and National staff policy handbook.
• Prepare and implement guidelines for
  support functions of the reception, photocopies, translation services
  office cleaning and maintenance.
• Ensure proper functioning and maintenance
  of the office and guesthouse equipment’s like photocopiers, printers,
  cookers, fridges etc.
• Facilitate timely payment for office
  utilities, DSTV and any other relates bills for the facilities
• Responsible for maintaining an accurate
  inventory of office supplies to include stationary, consumables and
  cartridges/Tonner.
• Overall responsible for all travel and
  accommodation arrangements for Mercy Corps Guests and staff in Kotido
• Responsible for managing confidentially an
  appropriate and up to date filing system including the following; Staff/
  Personnel files, employment and service contracts, leave database, stock
  inventory and staff meeting files
• Maintaining confidentiality of all
  national staff personnel issues including disciplinary procedures and
  contract/Pay rates
• Assist in collecting monthly staff
  timesheets
• Work closely with the respective
  supervisor, prepare staff position descriptions, recruitment processing
  and contracts
• Participate in disciplinary actions,
  hiring and termination meetings for the Kotido office as necessary, advise
  staff (National and International) on disciplinary procedures
• Prepare and attend staff general and
  coordination meetings and compile minutes as discussed and agreed upon by
  the chairperson/Supervisor.
• Assist in conducting or arranging for
  trainings and or other human resource development activities
• Support in managing and renewal of office
  and guesthouse rental agreements
• Administer all health insurance issues for
  Kotido staff as well as follow up on identity cards, medical cards, and
  business card issues.
• Prepare accurate and timely bi weekly
  reports to supervisors.
• Receive store and issue goods and supplies
  for Kotido office
• Support in procurement process from time
  to time, especially in managing Hotel MSAs.

• The
  ideal candidate for the Mercy Corps Administration Officer job placement should hold a Bachelor’s Degree
  in Human resources, Business administration, Public administration,
  Education, Social works or any other relevant field
• Three years’ experience in an administrative
  role or related field with an INGO.
• Demonstrated excellence in human resources
  management
• Excellent communications skills
• Basic computer skills in MS Office
  applications
• Fluency in written and spoken English
  required, knowledge of Nga’karimajong will be an added advantage

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